Job Title: Administrative Coordinator, UCP 5
Location: Storrs Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 2020206
Job Posting

The College of Liberal Arts and Sciences seeks applicants for a full-time position as an Administrative Coordinator (UCP 5) for the Department of History.

DUTIES AND RESPONSIBILITITES

Under the direction of the Department Head, the Administrative Coordinator will assist in managing the business and academic functions of the Department and have the following duties:

• Direct office workflow; review administrative operating and record keeping procedures, suggesting and implementing improvements for efficiency and effectiveness, including digitizing forms and records. Maintain all records according to University and State policies and procedures.
• Manage all aspects of departmental financial operations, including record-keeping, budget tracking and financial transfers, budget planning, making decisions related to appropriateness of expenditures; coordinate with CLAS Business Services Center regarding oversight of specific financial procedures.
• Supervise, train, and evaluate administrative support staff; hire student workers as needed and coordinate work assignments with other department staff members.
• Assemble the collection of all documents relating to yearly Promotion, Tenure, and Reappointment (PTR) procedures; ensure accuracy and completeness of all documents; coordinate with Department Head on other specific PTR tasks.
• Administer departmental faculty and staff searches, coordinating with Department Head or initiating Requests to Search and all follow-up steps, ad working with Search Committee Chairs on following proper procedures and submitting required documentation.
• Supervise processing of personnel paperwork; maintain faculty and staff personnel files; monitor and review all personnel actions for accuracy and compliance with department and University procedures.
• Serve as a resource to students, staff, and others regarding departmental and University policies and regulations.
• Maintain current knowledge and accurate understanding of University policies and procedures. Attend applicable workshops and review websites regularly.
• Schedule undergraduate and graduate courses with Department Head and Associate Head; coordinate with department faculty on course offerings and with Registrar’s office on maintaining updated course schedules.
• Assemble and interpret data as needed; prepare administrative reports; assist Department Head on Annual Report and other projects.
• Review and establish procedures for maintaining Departmental Events calendar; assign oversight for particular events where appropriate; coordinate with department faculty on event procedures.
• Review and maintain department website, including supervising graduate students or others on specific web design or update tasks.
• Attend Department Meetings; coordinate with Department Head on preparing agenda; record minutes.
• Oversee building maintenance including renovating faculty offices when necessary; delegate maintenance tasks to support staff.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

• Bachelor’s degree or equivalent combination of training and experience.
• One to three years progressively responsible administrative experience
• Administrative, organizational and supervisory ability
• Good interpersonal skills, with ability to work effectively with the department/University staff, the University community and other individuals and groups.
• Ability to resolve problems efficiently, effectively and independently.

PREFERRED QUALIFICATIONS

• Demonstrated ability to implement office efficiencies, including digitizing forms and records.
• Previous work experience in a college or university setting
• Knowledge of and facility using Kuali, Peoplesoft, and similar programs.
• Knowledge of and facility using Wordpress, ability to knowledgeably manage work of others on website and social media tasks.
• Excellent written and oral communication skills.

APPOINTMENT TERMS

This is a full-time position. The University offers a competitive salary, outstanding benefits including employee and dependent tuition waivers at UConn, and a highly desirable work environment. Salary will be commensurate with successful candidates' background and experience.

TO APPLY

Please apply online at www.jobs.uconn.edu, Staff Positions, Search #2020206. Please submit a cover letter, resume, and the contact information of three professional references. Please include search # 2020206 in all correspondences. Screening will begin immediately and the search will remain open until a suitable candidate is found.

Employment of the successful candidate will be contingent upon the successful completion of a pre-employment criminal background check. (Search # 2020206)

This job posting is scheduled to be removed at 11:59 p.m. Eastern time on October 18, 2019.

All employees are subject to adherence to the State Code of Ethics, which may be found at http://www.ct.gov/ethics/site/default.asp.

The University of Connecticut is committed to building and supporting a multicultural and diverse community of students, faculty and staff. The diversity of students, faculty and staff continues to increase, as does the number of honors students, valedictorians and salutatorians who consistently make UConn their top choice. More than 100 research centers and institutes serve the University’s teaching, research, diversity, and outreach missions, leading to UConn’s ranking as one of the nation’s top research universities. UConn’s faculty and staff are the critical link to fostering and expanding our vibrant, multicultural and diverse University community. As an Affirmative Action/Equal Employment Opportunity employer, UConn encourages applications from women, veterans, people with disabilities and members of traditionally underrepresented populations.

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