Systems Manager - Payroll S80520-2

Job description

Position Number:S80520-20190514 Title:Systems Manager - Payroll S80520-2 Department:Controller's - Payroll Category:Professional/Managerial Job Family:Finance/Accounting Website:https://financeadmin.lehigh.edu/content/payroll Posting Date:06/12/2019 Summary:

The Payroll Information Systems Manager will act as a technical lead in the Payroll Office. This individual will provide technical support and assistance in meeting the objectives of the Payroll Office to ensure accurate and timely payment to all Lehigh University employees. This individual will develop and implement processes and procedures to audit data quality, ensure accuracy and increase productivity. This individual will write queries and prepare reports to assist with data analysis and reporting. This individual will serve as a liaison between the University’s electronic time keeping system and University personnel, ensuring successful interface between Banner and the time keeping system.

Accountabilities:
  1. Function as the technical lead within the Payroll Office
    • Identify and implement systems and process improvements for improved efficiencies and controls; provide training to Payroll staff as appropriate
    • Serve as primary campus contact for oversight, training and communications relating to electronic tools and reporting for the campus
    • Oversee testing of payroll system upgrades and maintain rule and validation tables as required
    • Provide payroll office and others with ad hoc reports by extracting information from Banner tables
    • Investigate and resolve software and hardware issues consulting with Library and Technology Services, Enterprise Systems or outside parties when necessary
    • Administer, design and implement new software applications
    • Maintain operations and data integrity of existing systems
  2. Maintain Payroll Office process and system documentation
    • Maintain organized structure of process documentation for all Payroll Office staff, reviewing on a regular basis for updates and enhancements
    • Administer and maintain record retention polices and processes to ensure compliance with governmental regulations and University policies
    • Keep current on government regulations and best practices in order to support appropriate internal processes and procedures
    • Develop and post payroll information and instructions to the Payroll Office website
    • Administer mass communication tools for the Department
  3. Participate in a backup schedule between professional staff to fully complete all payroll processes
    • Maintain a comprehensive knowledge of processes to serve as backup when needed; evaluate for technical improvements
    • On an occasional basis, prepare and remit tax deposits and approve payroll remittances
    • Perform other miscellaneous payroll responsibilities as requested
  4. Run processes and submit electronic files for calendar year end W-2, 1042-S and 1099-R reporting to federal, state and local tax authorities; participate in monthly and quarterly electronic filings to multiple agencies and municipalities
    • Keep current on government regulations for electronic filing of employment wage and tax information
  5. Provide customer service, respond and resolve issues for inquiries from employees, students and outside parties
    • Respond to various inquiries in a timely manner regarding payroll data and systems
    • Develop special communications to other departments and individuals when necessary
    • Respond to internal and external auditor requests and questions as necessary
Qualifications:
  1. Bachelor's Degree in Business/Accounting, Information Systems or a related field; equivalent combination of education and experience will also be considered
  2. Three to five years related work experience
  3. Demonstrated aptitude and skill for systems maintenance, implementation and training
  4. Demonstrated ability to write and organize documentation manuals
  5. Ability to independently research technical and regulatory requirements and propose creative solutions
  6. Excellent communication and interpersonal skills
  7. Solid analytical, decision making and problem solving skills
  8. Successful completion of standard background checks including but not limited to: social security verification, education verification, county and national criminal background checks, PATCH, FBI fingerprinting, Child Abuse Clearance. Based upon the requirements of the position Lehigh may also request credit history reports, motor vehicle checks and professional license/certification verification
Special Considerations:
  • Additional work hours such as weekend or evening hours may be required during semester change over and at the end of the fiscal and calendar year
FTE:100% Grade and Hiring Minimum:9-40 Salary commensurate with experience and qualifications. Salary adjustments for internal candidates comply with University policy. For more information contact Human Resources. Required Documents Message:Cover Letter, Resume

 

 

 

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Job No:
Posted: 10/5/2019
Application Due: 1/3/2020
Work Type:
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