Annual Giving Administrative Coordinator
- Employer
- Middlebury Institute of International Studies at Monterey
- Location
- Middlebury, VT
View more
- Administrative Jobs
- Academic Affairs, International Programs, Institutional & Business Affairs, Alumni Relations & Development, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Manages the customer service function for the Annual Giving Office answering questions and offering support over the phone and email. Trouble shoots issues and delivers excellent customer service.
Coordinates operating systems, including class reporting, volunteer mailing list, and specialized reports. Ensures data integrity of volunteer information. Coordinates with Advancement Services to ensure overall data integrity of alumni records.
Offers support to the Student Engagement Center and Senior Class Gift effort.
Supports the Annual Giving team in most efficient and effective use of Advancement operating systems.
Responsibilities Essential FunctionsEarliest anticipated start date is October 13, 2019.
Offer is contingent upon successful completion of a criminal background check.
•Creates complex constituent reports for Annual Giving undergraduate and programs; manipulates data for multiple internal departments for both solicitations and analysis. Maintains and updates complex database records related to volunteer assignments. Creates custom reports for special programs as needed.
Runs and analyzes Annual Giving reports including reunion, class analysis, budget, and other reports as needed by Director of Annual Giving. Serves as primary liaison between Advancement Operations and Annual Giving teams, diagnosing and resolving issues related to gift processing and reporting.
•Maintains accurate and updated volunteer assignments in the Volunteer Module as directed by Annual Giving Officers. Maintains 1,200 alumni volunteer assignment lists and executes fiscal year rollover process. Liaises with ITS and Associate Director of Annual Giving as needed for maintaining volunteer data and reports.
•Offers technical assistance and training support to Annual Giving staff to maintain technology competency related to fundraising and office software. Attends trainings to keep technology knowledge relevant, and develops training materials to document new processes.
•Offers administrative coordination and support to the Student Engagement Center and Senior Class Gift effort.
•Acts as a trusted Advancement partner for events to ensure smooth programming. Staffs major Advancement events including Alumni Leadership Conference, Reunion, and Annual Fund Executive Committee on-campus meetings.
•Initiates payments of vendors and campus partners for services used by Annual Giving.
•Coordinates and executes special projects as assigned.
General Responsibilities- Performs other duties as assigned.
Associate degree required. Higher degree preferred.
Knowledge, Skills and AbilitiesDemonstrated proficiency in MS Office applications, especially Word and Excel
Knowledge of relational database systems.
Experience with project management software preferred
Attentive to detail, excellent organizational skills, and able to manage multiple tasks and projects.
Ability to handle confidential materials with tact and discretion. Strong interpersonal and communication skills required.
Experience3-5 years of experience in a fast-paced office environment.
Physical Demands Posting Information Close DateOpen Until FilledYesSpecial Instructions to ApplicantsEarliest anticipated start date is October 13, 2019.
Offer is contingent upon successful completion of a criminal background check.
RecommendationsSome postings require contact information for reference providers for confidential letters of recommendation.
Recommendation Letter RequirementsSupplemental Questions for PostingRequired fields are indicated with an asterisk (*).
- How did you hear about this employment opportunity?
- Middlebury web site
- Email Job Alert
- Employee Referral
- Newspaper advertisement
- Indeed.com
- Vermontjoblink.com
- Newenglandherc.org
- Insidehighered.com
- Higheredjobs.com
- Hispanicsinhighered.com
- Blacksinhighered.com
- Asiansinhighered.com
- Other
- Cover Letter
- Resume/C V
Organization
Working at Middlebury Institute of International Studies at Monterey
Middlebury Institute of International Studies at Monterey, a graduate school of Middlebury College, provides international professional education in areas of critical importance to a rapidly changing global community, including international policy and management, translation and interpretation, language teaching, sustainable development, and non-proliferation. We prepare students from all over the world to make a meaningful impact in their chosen fields through degree programs characterized by immersive and collaborative learning, and opportunities to acquire and apply practical professional skills. Our students are emerging leaders capable of bridging cultural, organizational, and language divides to produce sustainable, equitable solutions to a variety of global challenges.
In 2010, the Institute became a graduate school of Middlebury College. Middlebury is known worldwide for its leadership in undergraduate language instruction and international studies, and features both summer language immersion programs and Schools Abroad in 16 countries and 37 cities around the globe. Middlebury is also home to the oldest environmental studies program in the nation.
Monterey and Middlebury share much more than a common interest in cross-cultural communication and the environment, though—we share a commitment to making a difference in the world, and are building a truly global network of programs for future leaders in areas from translation and interpretation to environmental policy, economic development to language education, conflict resolution to sustainable business.
Middlebury Institute of International Studies at Monterey offers graduate programs that prepare innovative professionals to provide leadership in cross-cultural, multilingual environments. Practical skills, collaborative processes, and innovative approaches are defining features of a Monterey Institute education. The Institute’s unique "Monterey Way" learning model ensures that students are learning through firsthand experiences in more than one language. Middlebury Institute of International Studies at Monterey learners are problem solvers and process masters, building sustainable, equitable solutions for a global community through our interdisciplinary blend of business, policy, and language.
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert