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Annual Giving Administrative Coordinator

Job Details

Requisition Information

Position Information

Posted with Limited AccessNoLimited Access Period Ending DateTitleAnnual Giving Administrative CoordinatorPosting NumberS01357Full-Time/Part-TimeFull-timeTypical Hours Per Week38.75Regular, Temporary or TermRegularIf temporary or term, enter anticipated end dateBenefits Eligible?YesHourly/SalariedHourlyBand/LevelOP4Hiring Minimum$19.53DepartmentOffice of AdvancementLocationMiddlebury, VT CampusHire contingent upon successful completion of the following post-offer screeningCriminal Background Check Position Summary

Position Summary

Manages the customer service function for the Annual Giving Office answering questions and offering support over the phone and email. Trouble shoots issues and delivers excellent customer service.

Coordinates operating systems, including class reporting, volunteer mailing list, and specialized reports. Ensures data integrity of volunteer information. Coordinates with Advancement Services to ensure overall data integrity of alumni records.

Offers support to the Student Engagement Center and Senior Class Gift effort.

Supports the Annual Giving team in most efficient and effective use of Advancement operating systems.

Responsibilities

Essential Functions

Earliest anticipated start date is October 13, 2019.

Offer is contingent upon successful completion of a criminal background check.

•Creates complex constituent reports for Annual Giving undergraduate and programs; manipulates data for multiple internal departments for both solicitations and analysis. Maintains and updates complex database records related to volunteer assignments. Creates custom reports for special programs as needed.
Runs and analyzes Annual Giving reports including reunion, class analysis, budget, and other reports as needed by Director of Annual Giving. Serves as primary liaison between Advancement Operations and Annual Giving teams, diagnosing and resolving issues related to gift processing and reporting.

•Maintains accurate and updated volunteer assignments in the Volunteer Module as directed by Annual Giving Officers. Maintains 1,200 alumni volunteer assignment lists and executes fiscal year rollover process. Liaises with ITS and Associate Director of Annual Giving as needed for maintaining volunteer data and reports.

•Offers technical assistance and training support to Annual Giving staff to maintain technology competency related to fundraising and office software. Attends trainings to keep technology knowledge relevant, and develops training materials to document new processes.

•Offers administrative coordination and support to the Student Engagement Center and Senior Class Gift effort.

•Acts as a trusted Advancement partner for events to ensure smooth programming. Staffs major Advancement events including Alumni Leadership Conference, Reunion, and Annual Fund Executive Committee on-campus meetings.

•Initiates payments of vendors and campus partners for services used by Annual Giving.

•Coordinates and executes special projects as assigned.

General Responsibilities
  • Performs other duties as assigned.
Qualifications

Education

Associate degree required. Higher degree preferred.

Knowledge, Skills and Abilities

Demonstrated proficiency in MS Office applications, especially Word and Excel

Knowledge of relational database systems.
Experience with project management software preferred

Attentive to detail, excellent organizational skills, and able to manage multiple tasks and projects.

Ability to handle confidential materials with tact and discretion. Strong interpersonal and communication skills required.

Experience

3-5 years of experience in a fast-paced office environment.

Physical Demands Posting Information

Close DateOpen Until FilledYesSpecial Instructions to Applicants

Earliest anticipated start date is October 13, 2019.

Offer is contingent upon successful completion of a criminal background check.

Recommendations

Some postings require contact information for reference providers for confidential letters of recommendation.

Recommendation Letter RequirementsSupplemental Questions for Posting

Required fields are indicated with an asterisk (*).

  1. How did you hear about this employment opportunity?
    • Middlebury web site
    • Email Job Alert
    • LinkedIn
    • Employee Referral
    • Newspaper advertisement
    • Indeed.com
    • Vermontjoblink.com
    • Newenglandherc.org
    • Insidehighered.com
    • Higheredjobs.com
    • Hispanicsinhighered.com
    • Blacksinhighered.com
    • Asiansinhighered.com
    • Other
Applicant DocumentRequired Documents
  1. Cover Letter
  2. Resume/C V
Optional Documents

    Organization

    Working at Middlebury Institute of International Studies at Monterey

    Middlebury Institute of International Studies at Monterey, a graduate school of Middlebury College, provides international professional education in areas of critical importance to a rapidly changing global community, including international policy and management, translation and interpretation, language teaching, sustainable development, and non-proliferation. We prepare students from all over the world to make a meaningful impact in their chosen fields through degree programs characterized by immersive and collaborative learning, and opportunities to acquire and apply practical professional skills. Our students are emerging leaders capable of bridging cultural, organizational, and language divides to produce sustainable, equitable solutions to a variety of global challenges.

    In 2010, the Institute became a graduate school of Middlebury College. Middlebury is known worldwide for its leadership in undergraduate language instruction and international studies, and features both summer language immersion programs and Schools Abroad in 16 countries and 37 cities around the globe. Middlebury is also home to the oldest environmental studies program in the nation.

    Monterey and Middlebury share much more than a common interest in cross-cultural communication and the environment, though—we share a commitment to making a difference in the world, and are building a truly global network of programs for future leaders in areas from translation and interpretation to environmental policy, economic development to language education, conflict resolution to sustainable business.

    Middlebury Institute of International Studies at Monterey offers graduate programs that prepare innovative professionals to provide leadership in cross-cultural, multilingual environments. Practical skills, collaborative processes, and innovative approaches are defining features of a Monterey Institute education. The Institute’s unique "Monterey Way" learning model ensures that students are learning through firsthand experiences in more than one language. Middlebury Institute of International Studies at Monterey learners are problem solvers and process masters, building sustainable, equitable solutions for a global community through our interdisciplinary blend of business, policy, and language.

     

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