Program Mnagr Academic Affairs

Job description

Program Mnagr Academic Affairs
University of San Francisco

USF Hilltop Campus

Job Title:
Program Mnagr Academic Affairs

Job Summary:
The School of Education acts collectively and leverages our resources in ways that are driven by our Jesuit mission and responsive to our constituents' needs in order to have measurable impact in schools and communities, particularly for those most affected by injustice. The Project Manager for Academic Affairs assists two Associate Deans for Academic Affairs and provides administrative support for all responsibilities related to their respective portfolios. This position provides school-wide support for academic affairs, faculty development, strategic initiatives, and special events.

Full Job Description:

Essential job functions:

Portfolio I: Academic Affairs & Faculty Development

  • Maintain Associate Dean's calendar including confirming appointments, materials for appointments, and scheduling major meetings and events.

  • Assist the Associate Dean with operations procedures in providing oversight to academic programs on campus and in the branch campuses.

  • Assist the Associate Dean in documentation and updates of SOE policies and procedures and communication with academic departments.

  • Assist the Associate Dean in coordinating essential committees, meetings, and activities with timelines and relevant documentation.

  • Assist the Associate Dean in maintaining documentation and implementing policies on adjunct faculty with academic departments.

  • Generate Blue teaching effectiveness survey summary reports for adjunct faculty and brief summary report for full-time faculty.

  • Coordinates logistics for all faculty searches in collaboration with the Assistant to the Dean.

  • Assist the Associate Dean and Director of Assessment with administrative support for CTC activities, i.e. CTC advisory board meetings.

  • Perform other duties/projects assigned by the Associate Dean

Portfolio II: Academic Affairs and Strategic Initiatives

  • Assist Associate Dean in the administration of all scholarship programs in the School of Education: social justice scholarship, recruitment scholarships and departmental scholarships. This includes communication with student applicants and coordination with faculty and scholarship committees on timelines, disbursement and selection.

  • Assist AD in administrative assistance to capacity building activities within programs and departments. This involves assistance with re-envisioning projects, program reviews and academic enhancement.

  • Provide oversight of doctoral policies and doctoral student affairs. This includes keeping track of faculty doctoral dissertation loads, helping in the process of refining the educational doctoral as well as updating the doctoral handbook as needed.

  • Maintain Associate Dean's calendar including confirming appointments, materials for appointments, and scheduling major meetings and events.

  • Assist the Associate Dean and Director of Assessment with administrative support for program reviews and needed.

  • Assist with other aspects of the portfolio as assigned by Associate Dean.

Portfolio III: Events

  • Point person for School of Education/Dean's Office sponsored meetings and special events such as school-wide meetings, doctoral hooding ceremony, and other events as specified by supervisor.

  • Point-person for Higher Education and Student Affairs (HESA) program "preview days" for enrolled students. Primary liaison to Office of Student Life.

  • Collaborate with Office of Admissions and Outreach (OAO) and SOE Budget Manager to ensure marketing and budget needs are arranged for SOE events.

  • Arrange for room reservations, catering, equipment, invitations, preparation of materials and staffing.

  • Point-person for alumni-relations events and activities. Primary liaison to the university alumni office.


  • A Bachelor's degree is required and a Master's degree is preferable;

  • A minimum of three years of prior relevant work experience is required;

  • Proficiency in Microsoft Word, PowerPoint, and Excel, as well as the Google Suite, is required;

  • Applicants must have a strong attention to detail and a high degree of flexibility, as well as excellent analytical, grammar, editing, writing, collaboration, problem-solving, and critical thinking skills;

  • Must have strong written and oral communication skills;

  • Must show a demonstrated ability to prioritize and meet stated deadlines, while attending to details;

  • Management skills and internal client management is required;

  • Must be proactive in anticipating the needs of supervisors with attention to assistance in managing work flow of supervisors;

  • Must be proactive in anticipating the needs of guests, clients and vendors;

  • Must be comfortable with change and shifting priorities;

  • Excellent interpersonal skills are essential; and

  • Experience dealing with a variety of people in a professional manner is required.

Full time

Pay Rate:

To apply, visit

The University of San Francisco is located in the heart of one of the world’s most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a student’s passion for social justice and a desire to “Change the World From Here.” For more information, visit

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Job No:
Posted: 10/4/2019
Application Due: 1/15/2020
Work Type: