Research Assistant/Office Manager

Job description

Research Assistant/Office Manager
Middlebury Institute of International Studies at Monterey

Middlebury Institute of International Studies at Monterey

Research Assistant/Office Manager

Position Information
Posting Number: S01369                              
Full-time/Part-time: Full-time                    
Benefits Eligible?: Yes                    
Hourly/Salaried: Hourly
Hiring Minimum: $18.46                              
Band/Level: CNS1                                           
Department: CNS-WDC                                
Location: Middlebury in DC                                         

Hire contingent upon successful completion of the following post-offer screening: Criminal Background check

Position Summary:
Under the general guidance from a Senior Research Associate in the Washington, DC office of the James Martin Center for Nonproliferation Studies (CNS) and the Director of Middlebury in DC, the research assistant and office manager will conduct research and write timely analyses on nonproliferation related projects as well as, other duties, as assigned. Incumbent will also perform certain administrative duties to support the work of CNS and the Director of Middlebury in DC.


Essential Functions:
• Conduct research on the nonproliferation of nuclear, biological, and/or chemical weapons and related delivery system issues.
• The incumbent will bring to the attention of CNS staff emerging issues in the field of nonproliferation that CNS staff may have overlooked.
• As the demands of other responsibilities allow, the incumbent should publish articles on nonproliferation issues under their name.
• Help to plan and organize Middlebury and CNS events and meetings.
• Supervise intern assignments.

General Responsibilities:
• Provide administrative and logistical support to CNS projects and activities, including conferences, meetings, and other outreach events, as required.
• In implementing their responsibilities, the incumbent shall promote the visibility and enhance the reputation of the James Martin Center for Nonproliferation Studies and Middlebury College.
• Provide a welcoming experience for guests at the Middlebury in DC center and monitor visitors to maintain the center’s security.
• Implement course and event logistics (invitations/registration, correspondence with participants, facilitation of participant travel, setup, catering, A/V support – including operation of videoconferencing equipment, preparation of necessary documents for payment of participant travel reimbursements and engagement fees) for Middlebury and CNS events.
• Maintain office, conference, and hospitality supplies, including copier/printer supplies.
• Set up new computer and electronic equipment, including recording office computer use and maintaining inventory logs.
• Interface with vendors and accounts payable department at Middlebury for purchasing and billing.
• Interface with local IT support vendors and IT staff at Middlebury.
• Act as local support for any issues involving computers, conference room equipment, phones, Google Drive, and internet connectivity.
• Interface with building management, security and custodial services.


B.A. degree in political science, international relations, or equivalent experience in the field.

Knowledge, Skills and Abilities:
• Strong research and report writing skills.
• Excellent organizational, oral, written, and interpersonal communications skills.
• Ability to plan and coordinate events in domestic and international setting.
• Ability to work as a part of a team undertaking complex research projects.
• Strong skills in multi-tasking and working in a challenging, intense, and dynamic environment.
• Willingness and ability to adapt to changing technologies and systems.
• Willingness and ability to comply with Institute policies, procedures, and mandates.
• Ability to perform overtime work, which may require late night or early morning hours.
• Resourceful problem solver.
• Expert user of standard office and audio-visual technologies, including videoconferencing, with ability to support other users at the center
• Ability to use digital and social media tools.
• Act as local support for any issues involving computers, conference room equipment, phones.
• In order to complement CNS’ existing range of foreign language expertise, the Center is in particular seeking a Research Associate with working-level proficiency in a language other than English. Proficiency in Arabic is preferred.
• Any experience working with Oracle Integrated Cloud Applications and Platform Services is a plus.

• Previous experience in nonproliferation-related projects preferred.
• Previous experience with administrative tasks preferred.
• Previous experience in organizing domestic and international events preferred.
• Previous experience working in the Middle East preferred.

Physical Demands:
The Middlebury Institute of International Studies at Monterey maintains a smoke-free workplace and complies with the Federal Drug-Free Schools and Communities Act and Drug-Free Workplace Act.
Position requires light to moderate physical effort and the ability to work at a computer keyboard for extended periods of time.

Posting Information
Open Until Filled: Yes

Special Instructions to Applicants:
To apply: complete an online application and attach all required documents.

Required Documents

  1. Cover Letter
  2. Resume/C V
Optional Documents
  1. Reference Letter 1
  2. Reference Letter 2
  3. Reference Letter 3

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Job No:
Posted: 10/4/2019
Application Due: 11/4/2019
Work Type: