Job description

Posting Details

Posting Details

Posting NumberS04066PWorking TitleGRANTS COORDINATORDepartmentFranklin College Geography DepartmentAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The Department of Geography at UGA has been a leading center of scholarship about earth’s landscapes and human relationships to the environment. Our inquiries encompass a wide range of topics, from the economies of cities and cultures of built landscapes, to tropical climates and the flow of polar ice sheets. We’re all over the place. We combine rigorous empirical work with deeply conceptual theoretical analyses, always recognizing the importance of both spatial processes and accumulated histories. We use geographic analyses to illuminate the abiding problems of the modern world.
Read stories from the field Secret GardenBig Water Little WaterLinks, Leigh and Leakeys History of Maya as told by cavesA rare glimpse into the Ice AgeEvolution of Human Rights

College/Unit/Department websitewww.geography.uga.eduPosting TypeInternal (PEP)Retirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday through Friday, 8:00am-5:00pm

Advertised SalaryCommensurate with ExperiencePosting Date10/03/2019Open until filledYesClosing DateProposed Starting Date10/17/2019Special Instructions to Applicants

You must be a current employee of The University of Georgia to be eligible for this position.

Location of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleGrants & Contracts Paraprofessional/ProfessionalPay Grade067FLSAExemptJob FamilyBusiness And FinanceFTE1.0Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

Prior Experience to One Source Financials

Position Summary

In the pre-award stage, the person in the position closely interfaces with Principal Investigators and Sponsored Programs (UGARF) in the submission of the grant proposals. In the post-award stage, this position closely interacts with the departmental business manager (and post-award university contacts) in the financial administration of grants projects. This position serves as the payroll administrator for grant-supported personnel. Other duties possibly involved.

Knowledge, Skills, Abilities and/or Competencies

•Direct experience in the area of research administration (proposal submission and non-financial post-award management).
•Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
•Knowledge of pre-award and post-award regulatory requirements.
•Strong attention to detail.
•Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment.
•Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.
•Experience with UGA’s OnceSource Financial and E-portal systems.
•Software experience and expertise in:
oMS Office Suite

Physical Demands

Climb stairs and lift supplies not more than 10 lbs.

Work at a computer for long periods of time.

Occasional late evening work may be involved in order to meet proposal deadlines.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Sponsored Projects Pre-Award Support, 30%
•Serve the Geography faculty in preparing and processing highly complex grant proposals and non-typical reporting requirements.
•Review budgets, budget justifications, cost share budgets, request for proposal for compliance with agency guidelines and requests for information, applicable Federal, State and Institutional regulations.
•Insure accuracy of budgets, including salary and fringe benefits rates, travel, indirect costs, cost share and sub- contracts.
•Serve as the key liaison between SPA, departments, colleges and centers regarding all research administration questions.
•Assist the PI in writing justifications for special approvals and exceptions to OMB policies.
•Handles inquiries in conjunction with SPA regarding needed grant proposal information by granting agencies, faculty, collaborators and SPA.

Percentage of time30 Duties/Responsibilities


Sponsored Projects Post-Award Support, 60%
•Provide grant support and reports to faculty in the post-award stage of research projects
•Account management and monthly reconciliation for restricted projects.
•Process HR/payroll actions that are related to grant projects for faculty and staff.
•Meet with faculty PI’s to review account activity, and ensure proper close-out of accounts.
•Review expenditures for compliance and submit needed requests (CASB exception), review purchasing for export controls and prepare journal vouchers.
•Assist faculty with effort and assist with planning.
•Interface with and assist the accountant with travel authorities and expense statements, especially as it relates to grant projects.
•Process administrative action requests, research buyouts, no-cost extensions, and ensuring that grant projects are closed out properly.
•Ensure that grant activities and expenditures are in accordance with federal, state, and university policies.

Percentage of time60 Duties/Responsibilities


: General Departmental Support, 10%
•As a member of the staff in the department, this position supports the faculty. This position either provides the requested customer service or refers it to the appropriate staff member to respond. In cases where a service is requested that falls outside of the normal duties, this position will either provide the service or consult with the business manager as to possible alternative resources.
•Coordinate and provide leadership on special projects assigned by the department head and business manager.
•Perform tasks and assignments as instructed by the departmental leadership.

Percentage of time10Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current employee of the University of Georgia?
    • No Response
    • No
    • Yes
Applicant DocumentsRequired Documents
  1. Resume/CV
Optional Documents
  1. Cover Letter




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Job No:
Posted: 10/4/2019
Application Due: 11/1/2019
Work Type: