Job Title: Director, Academic Centers and Continuing Legal Education
Location: Case Main Campus
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 7967
Job Description

POSITION OBJECTIVE

The Directors, Office of Academic Centers and Continuing Legal Education, direct the administration team in its mission to enhance the stature and visibility for the School of Law through its Centers of Excellence including the Burke Center for Environmental Law, the Law-Medicine Center, the Frederick K. Cox International Law Center (and Canada US Law Institute; and Institute for Global Security Law), the Spangenberg Center for Law, Technology and the Arts, the Center for Business Law, the Center for Professional Ethics, the Center for Cyberspace Law and Policy, the Social Justice Law Center, the Kramer Law Clinic Center, and all endowed lectures and Continuing Legal Education (CLE) programs. In addition, the director is the administrator for the MA in Patent Practice Degree. The director plans and implements all center programming; all endowed lectures and conferences; develops, implements and oversees strategy for marketing efforts; and advises center related student groups. The two directors develop and implement all School of Law continuing legal education programs and advise on application and CLE regulatory procedures. With the Associate Dean of Finance and Administration and/or center faculty directors, the two Directors of the Office of Academic Centers and Continuing Legal Education establish policy and sets/oversee all budgets relating to centers, continuing legal education, and law school programs. The current budgetary total is $10 million and growing each year.

ESSENTIAL FUNCTIONS

1. Work closely with center faculty directors and associate directors to strategically develop all center conferences and lectures inside and outside the School of Law, including workshops, specialty conferences and experts meetings. Supervise the Office of Academic Centers and Continuing Legal Education administrative team to plan and execute all center and continuing legal education programs (in-person and on-line). Develop, plan and implement Case Downtown at the City Club lecture series in conjunction with the Associate Dean of Academic Affairs. This includes overseeing the planning, execution and supervision of guest travel, accommodations, payments and reimbursements. Work with students of Law Review Journal, International Law Journal and other student groups as needed to plan lectures and events associated with their journal/center. Set School of Law annual program schedule in conjunction with center directors, Dean’s Office and speakers. Oversee logistics for lectures and conferences (oversee catering, AV/IT Support, venue/room scheduling, vendor contracts, and promotions, etc.). (30%)

Working with the Manager of Internal Marketing and Communication and the University Marketing and Communications office, promote guests and speakers of center and School of Law programs, including development of print and electronic marketing for events. Develop and sustain relationships with other clients i.e. community, non-governmental and governmental organizations, inter-campus offices and leadership; and others as determined in conjunction with center directors in order to promote centers and their efforts to positively impact opinion and position of School of Law nationally and internationally. Research, conduct and evaluate, on a continuing basis, programs of action and communication to achieve informed understanding necessary to the success of center aims; market, research, and advise on grants and other financing or fundraising opportunities. Participate in biannual executive committee meeting for the Canada US Law institute. Maintain law school presence with the Cleveland Council on World Affairs and Greater Cleveland International Lawyer’s Group through annual membership and meetings. Oversee all Continuing Legal Education (CLE) programs at the School of Law. Ensure all lectures, conference and programs have CLE approval prior to the event. Maintain all CLE files and ensure prompt CLE submission for alumni and guests. Promote and maintain online CLEs. (20%)

Administer MA in Patent Practice. Develop strategies and provide key and strategic input to the decision-making process concerning the development of admission policy and the admission process for MA degrees. Independently plan, develop, implement, and evaluate recruitment and admissions programs and services in line with strategies for prospective students of the MA degrees. Coordinate administrative functions and work with faculty members to ensure proper materials, advertisements and other recruiting efforts are in place. Oversee applications and recruitment of Master of Patent Practice (MPP) Program. Develop and implement strategies to recruit students, handle all inquiries for the program and oversee applications. (20%)

Develop and manage budgets for all centers, related grants and endowed lectures. Oversee expenditures for all centers and budgets and expenditures for associated student groups. Work with Associate Dean of Finance and Administration on the creation and reconciliation of the annual budgets. Approve payment for all bills related to center and student disbursements. Negotiate with vendors and arrange and process all contracts. Develop and administer $4,000,000 Environmental Law budget (growing to $10 million over next few years), $2,000,000 budget for Cox International Law Center, and an annual total of approximately $2,000,000 for the other centers combined. Oversee expenditures for all centers and budgets. Negotiate with vendors and arrange and process all contracts (15%)Liaise with Career Development Office related to internship, events, and other issues related to the advancement of the centers’ work and students affiliated including concentrations. Coordinate annual internship award process for any fellowship programs affiliated with centers, which includes post-award reporting requirements. (5%)

NONESSENTIAL FUNCTIONS

1. Write and support grants, develop and maintain relations with the legal and financial community, maintain relationships with alumni, plan social events nationally and internationally for current and prospective students. (5%)

Perform other duties as assigned. (5%)

CONTACTS

Department: Continuous contact with associate/assistant deans, faculty, staff to develop and enhance strategies, provide information and lead event planning.

University: Continuous contact with deans and directors of academic centers to strategize, market, provide information, lead events, create, oversee and review budgets.

External: Frequent contact with adjunct faculty, professional organizations, donors, alumni, foundation representatives, community organizers and advocates, corporate executives, leaders in the legal community, and federal, state and local government officials to provide information, to develop strategies, resolve requests/complaints. Contact with foreign visitors and dignitaries as required.

Students: Frequent contact with professional students to work on journals and assist with student events. Contact with undergraduate, graduate and international students as required.

SUPERVISORY RESPONSIBILITY

Direct supervision of work study students. Direct supervision of support staff from support pool on assigned tasks. Direct supervisory responsibility for a .50 FTE Department Assistant and student workers.

QUALIFICATIONS

Experience: 5 or more years of experience in higher education required (advanced degree can count for some of that experience). Experience developing strategy and management of programs in academic environment required.

Education/Licensing: Bachelor’s degree required; advanced degree preferred.

REQUIRED SKILLS

1. Demonstrated success leading team projects and managing workload successfully to meet high demand deliverable.
2. Documented success working with multiple budgets from projection through reconciliation.
3. Excellent project management skills. Highly organized with demonstrated ability to set priorities and manage multiple projects with multiple teams.
4. Self-motivated and the ability to work independently.
5. Must possess a service-oriented outlook.
6. Superior verbal and written communication skills, negotiating abilities, the ability to present complex concepts in simplified terms within a teaching setting, and conflict resolution skills.
7. Research and analytical skills; ability to research, collect, organize, evaluate, report and maintain accurate data/records. Experience in Google Analytics.
8. Demonstrated ability to connect day to day detail to big picture vision and strategic planning.
9. Ability to manage class activities at the university and in multiple locations and venues.
10. Ability to speak fluently about Masters programs in various contexts using substantive understanding both in program detail and about advance degrees more generally to domestic and international audiences.
11. High level of initiative, motivation, and implementation of strategies to achieve enrollment goals.
12. Understanding and commitment to achieving the law school’s mission, vision and goals.
13. Able to resolve conflicts and create new solutions.
14. Enjoys meeting people, personable yet professional in demeanor, especially on the phone and in personal meetings with the ability to establish rapport with prospective and current students and program faculty internationally and domestically.
15. Computer design skills and experience in promotions and/or public relations desired.
16. Experience in grant writing preferred.
17. Ability to meet consistent attendance.
18. Ability to interact with colleagues, supervisors and customers face-to-face.

WORKING CONDITIONS

General office environment. Some evening hours will be required, and possibly one or two weekends.

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Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Inclusion, Diversity and Equal Opportunity at 216-368-8877 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.

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