ADMINISTRATIVE PROGRAM SPECIALIST

Job no: 100741-AS
Work type: Staff-Full Time
Department:EXT/OPS/DEAN'S OFFICE
Location: Madison
Categories: Information Systems/Technology, Office & Administrative Support, Project Management

Position Summary:

The University of Wisconsin-Madison Division of Extension serves the people and communities of Wisconsin by addressing local, statewide and national issues, improving lives through research-based education, fostering partnerships and action, and facilitating positive impacts. Extension faculty and staff across the state are supported by centralized operational units that are led by an Associate Dean of Operations & Policy. The operational units work in concert with other programmatic units of the organization to provide the organizational infrastructure that supports Extension employees in the field.

The University of Wisconsin-Madison Division of Extension is seeking an Administrative Program Specialist who will report directly to the Associate Dean of Operations & Policy. Primary responsibilities include designing and implementing core operational processes, policies and functions; serving as the primary liaison across Extension operational units to coordinate the development and enhancement of core operational processes; and serving as the project manager for special internal projects that support Extension Operations and Leadership. The Administrative Program Specialist will work closely with the Office of Educational Technology Support, the Extension Office of Human Resources, the Office of Financial Services, DoIT, the Dean's Leadership Team, and other faculty and staff across the organization.

This position will leverage project management expertise in the development, testing and implementation of workflows, communication plans, and training materials, and knowledge of the structure of the Division of Extension to support the implementation of core business processes. They will record, track, and report of the progress of the operational projects, as well as preparing ad-hoc reports and other strategic communications at the request of the Associate Dean of Operations and Policy. The Administrative Program Specialist will create references and trainings on core business processes that will be used by employees and supervisors.

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree required.

Minimum Years and Type of Relevant Work Experience:

Required:
- Two years of experience in project management - designing, testing, and implementing processes and workflows, data analysis, technical documentation, and/or information technology
- Experience interfacing between the various organizational functions to ensure the successful execution of a project
- Demonstrate strong attention to detail
- Demonstrate independent work initiative and personal accountability, as well as ability to work as part of a team
- Demonstrated ability to establish and maintain effective working relationships
- Excellent written and oral communication skills
- Excellent organizational and time management skills

Preferred:
- Two years of relevant work experience in higher education, preferably with higher education and Extension
- An understanding of the structure and function of the UW-Madison Division of Extension
- Strong analytical skills and ability to synthesize complex information to design work flows and procedures
- Experience with developing and implementing communication plans and organizational change management
- Knowledge of, or ability to learn, policies and guidelines related to Extension

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

OFFICE LOCATION:
432 North Lake Street, Madison WI 53706

Department(s):

A471000-EXTENSION/OPS/DEAN'S OFFICE

Work Type:

Full Time: 100%

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $50,286 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

To be considered, applications must be submitted online. Please click on the "Apply Now" button to start the application process.

You will be required to upload a cover letter and resume. Your cover letter should include all relevant education and/or work experience as it relates to this position.

As applicants progress through the process, they will be asked to provide three references. These must include email, phone number and mailing address.

Contact:

Patrick Proden
patrick.proden@wisc.edu
608-720-2048
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:

SR ADMIN PRGM SPEC(R07BN) or ADMIN PROGRAM SPEC(R07DN) or ASSOC ADMIN PRGM SPEC(R07FN)

Employment Class:

Academic Staff-Renewable

Job Number:

100741-AS

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://oed.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Applications Open: Oct 2 2019 Central Daylight Time
Applications Close:Oct 25 2019 11:55 PM Central Daylight Time