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Assistant Director, Events Management Office

Employer
Babson College
Location
Babson Park, MA

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Job Details

The Assistant Director will lead event coordination and strategy of specific alumni events; serve as events liaison to select Babson centers and institutes; assist in the planning and execution of logistics, as well as support, for specific college and alumni programs and events as assigned; and work on events for other campus groups as assigned.
  • Independently advise on strategy and manage the planning and execution of selected programs and events which includes on-site coordination and management.
  • Serve on campus committees as assigned.
  • Develop working relationship with Centers on campus, such as the Sorenson Center for the Arts, Blank Center, Center for Women's Entrepreneurial Leadership, the Cutler Center, and the Lewis Institute for their major community activities and programs.
  • Liaison with departments conducting events including Admissions and Career Services to provide consultative services, as well as logistical and on-site support for their events.
  • Provide event planning and execution for regional alumni and development programs and events by working closely with Major Gift Officers, Alumni Directors, and volunteers.
  • Attend and oversee events and meetings conducted by the Events Management Office to ensure program needs are met and act as a college representative.
  • Serve as the liaison with Constant Contact and JIRA project management system within the department as well as provide support in the use of Active Data, Millennium, EMS, and other events software.
  • Creates and manages online registration for major campus events in conjunction with Millennium and other relevant software/databases.
  • Maintains accurate databases and records; completes all post-event reporting in a timely and accurate manner.
  • Debriefs with Directors post-events which includes final event reporting and opportunities for continuous improvement.
  • Assumes additional responsibilities as required.

Supervises:

N/A

Education Requirements:

Minimum Level of Education Required Bachelor's Degree

Position Knowledge/Skills & Abilities Requirements:

  • A minimum of 4-6 years of increasingly responsible experience in events management.
  • Strong customer service orientation and interpersonal and communications skills.
  • Demonstrated effectiveness in working with a diverse population of customers and partners.
  • Strong computer skills including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint).
  • Strong organizational skills, attention to detail, and ability to work independently and with interruptions.
  • Must be able to handle sensitive material confidentially.
  • Ability to perform complex computer functions, such as database management and file merges.
Working Conditions:

  • Must have had a valid unrestricted U.S. Driver's License for one year, and maintain throughout employment an insurable (as determined by the College's insurer's criteria) or a satisfactory driving record; must successfully complete and pass the College's vehicle training program within the first 60 days of employment; annual or more frequent review of employee's driving record based on the College insurer's criteria; and safety training as required by management.
  • Ability to travel domestically.
  • Evening and weekend work required.
Additional Experience, Skills & Abilities:

  • Preference to candidates with international event experience
  • Preference given to direct experience working with student body, faculty, staff, and other constituents.

Interested candidates should apply via our website https://babson.wd1.myworkdayjobs.com/Staff

We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. The EEO is the Law poster is available here. Babson College is committed to enhancing diversity and inclusion across all levels of the College. Candidates who believe they can contribute to this value are strongly encouraged to apply.

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Organization

Babson College is the educator for Entrepreneurship of All Kinds™ and home to the #1 MBA program in entrepreneurship for 19 consecutive years according to U.S. News & World Report. So what does that mean, and, more importantly, what does it mean for you? It means we believe that entrepreneurship is applicable and crucial in organizations of all types and sizes—including our own community.

As a Babson employee, you’re allowed (and encouraged!) to challenge traditional conventions, take risks, and define your career. We support your ideas and welcome your fresh perspective; we’ll gladly embrace your can-do attitude, too.

We invest in our employees so they, like our students, can take action in the face of uncertainty and become leaders of change. Our network of motivated professionals is available for collaboration along each small (or large) step throughout your career. So while people often talk about shaping the future, Babson is actually doing it every day of the week. Ready to challenge the limits of your job description?

 

Located in Wellesley, Massachusetts, Babson College offers BS, MS, and MBA degrees through its innovative and world-renowned undergraduate and graduate programs. We believe in the importance of a diverse faculty, staff, and student population. Babson College is an Equal Opportunity Employer.

Apply now!

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