Program Coordinator of Student Life

Job description

Lake Tahoe Community College (LTCC) District announces a professional opportunity in student life as part of the student services team. Under the general direction of the Vice President of Student Services, the Student Life Coordinator will perform a variety of duties related to Student Life initiatives and programs at LTCC; monitor budget expenditures; establish and maintain files and records; utilize various information technology and reporting systems; assist in planning, organizing, and coordinating the operations of enrollment and student support services; assist students, faculty, staff and the public in planning a variety of events that that contribute to the intellectual and cultural growth of our LTCC campus community.

The LTCC campus is full of diverse and inclusive activities that give our students the full college experience. The Program Coordinator of Student Life works to enhance the college experience for all LTCC students. Student life opportunities include the opportunity to engage in over nineteen club offerings and student participation in college fairs and tours. From Coyote Kick Off to graduation, the LTCC campus is full of activities to provide a welcoming and engaging environment. Spanish speaking skills are highly valued for this position.

Normal hours of work are Mondays through Fridays, 8:00 a.m. to 5:00 p.m. with some night and weekend outreach events; however, hours may vary according to the needs of the department and workweeks exceeding 40 hours may occur during high workload periods. This position is non-exempt from overtime compensation. Please see the position description for complete requirements and duties.

APPLICATION PROCESS:

LTCC reserves the right to reopen the position or extend the deadline if an adequate applicant pool is not received.

After reviewing applications, those applicants judged most suitable for the position will be invited to initial interviews. These applicants will be notified by phone on or about Wednesday, November 6, 2019. Initial interviews are tentatively scheduled for November 13, 2019. Meeting the minimum requirements does not guarantee an interview.

PREFERRED START DATE:

12/02/2019

DESCRIPTION:

Under the general direction of the Vice President of Student Services, perform a variety of duties related to Student Life initiatives and programs at LTCC; monitor budget expenditures; utilize various information technology and reporting systems; assist in planning, organizing, and coordinating the operations of enrollment and student support services; assist students, faculty, staff and the public and establish and maintain files and records.

REPRESENTATIVE DUTIES:

Perform tasks as they relate to Student Life issues:  including assisting students with appeals, providing resource information for students needing assistance, serving as a student advocate for students requiring special circumstances, assisting with compliance in federal and state initiatives revolving around student life, assist with club and organization programs, coordinate student recognition programs, and coordinate advisory meetings related to student life areas; work closely with the faculty to engage students to participate in campus wide academic events.

Assist with on-campus recruiting events including dual enrollment, career fairs, senior day, transfer day, and athletics, assist with the planning and organization of events such as commencement and fall “Welcome Back” activities ; work closely with the Director of Equity to create and hold diversity and inclusion events on campus; assists with overseeing the development of the Student Center, as well as coordinate the daily student related activities in that space.

Provide information on admissions, registration, residency, fees, student accounts, privacy of student information, programs, and courses available; understand, interpret, and explain basic practices of attendance accounting, curriculum, record retention, petitions, student appeals; coordinate special programs related to enrollment and student support; participate in various committees; coordinate call center staffing; help facilitate processes and procedures which involve other offices; and assist students with scheduling appointments or other services when appropriate.

Assist in prioritizing and delegating office workload; coordinate recruitment, and scheduling of, temporary employees; provide guidance to other department staff on procedural variance decisions; help mediate situations with students and employees to diplomatically resolve issues; and act as a liaison for district auditors providing records upon request.

Coordinate the implementation of the SSSP initiatives in cooperation with institutional research, counseling, and the Vice President of Student Services.

Monitor budgets and expenditures; analyze accounts; research, summarize and analyze

information; distribute and gather data; research and prepare a variety of reports; assist with coordination of a variety of special events; perform various support functions for student life activities; designs brochures and flyers for various programs; coordinate quarterly orientation and assessment schedules; organize campus tours; compile assessment data;.

Perform complex clerical support functions; schedule appointments and training sessions; prepare materials, forms, agendas, minutes, and reports for office use; make travel arrangements; and maintain records.

Oversee student Ambassador program; create employee contracts; sign and process timesheets; recruit and train student leadership participants.

Other Duties:

Perform related duties as assigned.

QUALIFICATIONS:

Education and Experience: 

Any combination equivalent to: Bachelor’s degree in communications or related field and one year of experience in an educational setting, coordinating outreach programs and implementing student support activities for diverse communities.

Knowledge of:

  • District policies and procedures
  • Federal and state regulations
  • Modern office practices, procedures and equipment
  • Reception and telephone techniques
  • General clerical and record-keeping techniques
  • Cash handling techniques and methods
  • Basic accounting principles applied to student accounts and budget management
  • Letter and report writing practices
  • Correct English usage, grammar, spelling, punctuation and vocabulary
  • Computer applications and systems
  • Customer service practices and techniques

Ability to:

  • Operate standard office equipment, including a computer and related software
  • Analyze problems, correct and recommend solutions
  • Evaluate student transcripts and determine eligibility
  • Provide work direction and guidance to Admissions & Records employees
  • Make arithmetic calculations with speed and accuracy
  • Organize and prioritize work efficiently
  • Communicate effectively both orally and in writing
  • Establish and maintain cooperative relationships with those contacted in the course of work
  • Mediate and resolve conflicts

Additional Requirement (Licensure/Certification):

 No additional requirement.

Working Environment:

Office environment.

RETIREMENT OPTION:

Public Employees Retirement System (PERS) membership

JOB CATEGORY:

Classified

 

 

 

Diversity Profile: University

 

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Job No:
Posted: 9/30/2019
Application Due: 10/28/2019
Work Type:
Salary: $51,117 - $56,416 annually; dependent upon education and experience