Job description

Position Details

Position Details

Job TitleFinancial Compliance AccountantPosition Number8101935Job CategoryUniversity StaffJob TypeFull-TimeFLSA StatusExemptCampusChicago-Water Tower CampusDepartment NameSPONSORED PROGRAM ACCOUNTINGLocation CodeSPONSORED PROGRAM ACCOUNTING (04005A)Is this split and/or fully grant funded? NoDuties and Responsibilities

Job Summary:
Ensures the integrity of accounting information by recording, verifying, consolidating, and entering transactions. Is responsible for compiling financial information, processing journal entries into various accounts, and reconciling reports and financial data for the University. Provides critical financial administrative support to assigned clinical departments regarding grant and contract policies and procedures. This position supports a culture of high standards, excellent quality and responsiveness to the University research community.


- Coordinates and maintains Time and Effort Reports for Lakeside Grants and Contracts
-Upload and maintain grant salary adjustments
- Oversees the full sub-contract portfolio to ensure accuracy of commitments, monthly resolution of variances, vendor invoices for payment and FFATA reporting
- Oversees the compliance of all sub-contractors with quarterly desk audits and annual Single Audit follow up
- Coordinates the month-end close process for Sponsored Program Accounting, resolving any variances or issues that arise
- Prepares/reviews the monthly LOC drawdowns for grant-related federal funding from the National Institutes of Health – Prepares/reviews all required quarterly draw reports to federal funding
-Monitor the timely processing of outstanding accounting unit setups requests and payroll forms
-Update signature cards needed to validate the authorization for grant expenditures
- Oversees the fiscal management of accounting units related to University gifts and internal research awards
- Review grant and/or contract agreements in preparation of financial account set up in accordance with award terms and conditions to ensure compliance with OMB 2 CFR 200 Uniform Guidance in general, as well as specific granting agencies requirements
-Set up new gift accounting units and update general ledger attributes as needed
-Review and approve payment requisitions charged to gift accounting units
-Review and post quarterly pharmacy charges to applicable grants
-Complete surveys and requests for information from various governmental agencies, including year-end Single Audit preparation work, as assigned by department management
- Maintains internal controls which provide assurance that financial information is reliable, and complies with accounting policies and procedures, and to efficiently manage assigned grants and contracts
- Supports the development and implementation of accounting policies and procedures to ensure control over transactional processing

Role has the potential to include:

-Provide all phases of financial administrative support for Sponsored Projects in the assigned clinical units to faculty and administrative personnel
-Monitor grant an contract expenditures re-budgeting, etc. to ensure costs are allowable, allocable and reasonable
-Oversee the close out of assigned grant and contracts and prepare for annual audit to ensure compliance with federal OMB 2 CFR 200 Uniform Guidance
-Daily processing of non-salary and salary expenditures, budget appropriations, financial reporting, and accounting unit maintenance
-Work in tandem with the Manager, Training and Compliance to provide cross training between the grant administration and accounting personal
-Other duties as assigned

Minimum Education and/or Work Experience

Bachelor’s Degree in Accounting or Finance
3-5 years’ experience in Accounting; 2 years Federal/Non Federal Grant Management.


Applicants should possess an excellent working knowledge of non-profit cost principles, including OMB 2 CFR 200 Uniform Guidance. Strong verbal and written communication, interpersonal, analytical, organizational and problem-solving skills are required. Ability to multi-task, prioritize responsibilities and meet required deadlines. Ability to interpret financial reports and complex grant and contract agreements. Ability to work with colleagues at all levels of the University and to respond to outside inquiries and regulatory agencies in a prompt, professional manner.



Computer Skills

Extensive knowledge of the Microsoft Office package, including advanced Excel skills and presentation formatting is required. Proficiency in information/database management and ad-hoc reporting tools is also needed. Knowledge of Lawson and Webfocus is preferred.

Supervisory ResponsibilitiesNoRequired operation of university owned vehiclesNoDoes this position require direct animal or patient contact? NoPhysical DemandsRepetitive MotionsWorking ConditionsNoneOpen Date09/26/2019Close DateSpecial Instructions to ApplicantsQuick Link for Posting Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor's Degree in accounting or finance?
    • Yes
    • No
  2. * Do you possess 3-5 years of experience in Accounting as well as 2 years of Federal/Non-Federal Grant Management experience?
    • Yes
    • No
  3. * How did you hear about this employment opportunity?

    (Open Ended Question)

  4. * Why do you want to work for Loyola University Chicago?

    (Open Ended Question)

Applicant DocumentsRequired Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents




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    Job No:
    Posted: 9/30/2019
    Application Due: 12/29/2019
    Work Type: