Apply Now Executive Assistant to the ChancellorSouth University Savannah, GA, 709 Mall Boulevard, Savannah, Georgia, United States of AmericaReq #204 Monday, September 23, 2019 Established in 1899, South University (www.southuniversity.edu) is a private, non-profit academic institution dedicated to providing educational opportunities for the intellectual, social and professional development of a diverse student population. South University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award associate, baccalaureate, masters and doctorate degrees.

The University traces its heritage to 1899, when Dr. John Draughon established Draughon’s Practical Business College in Savannah, Georgia. Over the past century-plus, South University has experienced continued growth transforming from a two-year college into a university offering undergraduate and graduate degree programs. South University’s approach to higher education, and the resulting varied academic experiences, provides students with the pragmatic approach necessary to create the foundation for personal and professional fulfillment.

South University provides a learning environment, both on-campus and online, that helps students identify goals and the means to achieve them. With this philosophy in mind, students can learn by interacting with a community of faculty, staff and administration dedicated to South University’s academic purpose. South University offers more than 50 academic programs across its nine campuses and through online programs.

The University’s academics are organized across five colleges: Arts and Sciences, Business, Health Professions, Nursing and Public Health, Theology – and a School of Pharmacy. With the introduction of South University, Online Programs, students can pursue both undergraduate degree and master’s degree programs ranging from the areas of Criminal Justice to Business – giving South University students more opportunities to make a difference, both personally and professionally.

POSITION SUMMARY:

The successful candidate will be responsible for the following duties: Manages and oversees day-to-day constituency services and support activities for the Chancellor. Serves as representative of the Chancellor in matters of communication, many of which require independent research and judgment. Provides backup to the Executive Leadership Team and interacts heavily with senior management throughout the organization, as well as the Board of Trustees.The incumbent must assure that the South University philosophy: quality services to students; development, growth, involvement, and recognition of faculty and staff; sound economic principles; and environment which is conducive to innovation, positive thinking and expansion - is considered in carrying out the duties and responsibilities of this position.

KEY JOB ELEMENTS:

• Provides direct assistance to the Chancellor in confidential matters, and in communicating with internal and external constituents.

• Assumes responsibility for designated duties and tasks with minimal supervision and oversees general office operations.

• Drafts correspondence and writes and coordinates reports for the Chancellor as needed.

• Independently researches, prioritizes, and follows up on multiple incoming issues and concerns addressed to the Chancellor’s office, including those of a sensitive and/or confidential nature; determines appropriate course of action, referral, and/or response.

• Provides direct support to the Chancellor by organizing meetings, coordinating research and data collection, distributing agenda and reports and producing minutes.

• Provides occasional support to university administration.

• Provides appropriate information about the university to outside organizations, callers and visitors.

• Carries out all delegated tasks with integrity, consistent application of policy and prudent use of authority.

• Exercises good judgment to ensure effective and efficient office operations.

• Greets visitors in the office and coordinates hospitality as needed.

• Answers the Chancellor’s main phone line and responds to inquiries from others.

• Collects, sorts, prioritizes, routes and delivers mail (incoming and outgoing).

• Maintains institutional and office file systems.

• Coordinates and performs functions such as copying needs and maintaining supplies.

• Maintains confidentiality.

• Performs other duties as assigned.

REQUIREMENTS:

• Bachelor’s degree with five years formal administrative experience required.

• Excellent computer skills in Microsoft Office suite

• Extensive knowledge of a variety of software including, but not limited to, Microsoft Office, Sharepoint and Visio;

• Must have commitment to diversity, enthusiasm for administrative tasks

• Excellent communication skills, sound judgment and discretion, understanding of complex organizations and very strong writing skills.

• Ability to work well under pressure.

• Ability to handle multiple, simultaneous complex tasks and projects.

• Ability to research and analyze information.

• Ability to maintain strict confidentiality.

ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position. While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.

South University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectivescan thrive.

Other detailsRequired EducationBachelor’s Degree

• South University Savannah, GA, 709 Mall Boulevard, Savannah, Georgia, United States of America

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