Position Information

Position Information

Present Position NumberH0253WRole Code TitleAdmin & Office Specialist IIIPosition TitleTravel Staff AssistantPosition Summary

The Travel Accounts Specialist processes all requests for travel and business meal reimbursements for the College. This includes the final audit and review of local, nationwide, and international travel and business meal expenditure vouchers prior to actual payment.

The position provides exceptional customer service to internal and external customers; ensures compliance with State Travel Regulations required by the Commonwealth of Virginia, CAPP (Commonwealth Accounting Policies and Procedures Manual), Prompt Payment regulations, College guidelines and Financial Operations Procedures Manual.

Required Qualifications

EDUCATION:
High School Diploma or equivalent.

COMPETENCIES:
•Demonstrated knowledge of Generally Accepted Accounting Principles (GAAP).
•Knowledge of government travel processes and procedures. Proficiency in software programs, specifically automated accounting systems and MS Office Suite, with the ability to learn new software applications quickly.
•Demonstrates strong attention to detail and accuracy, with the mathematical ability to perform basic calculations, analyze audit expenditure vouchers in conjunction with state, federal and the College’s policies and procedures.
•Demonstrate excellent problem solving skills; the ability to exercise sound judgment and follow tasks through completion with minimal supervision.
•Demonstrates effective interpersonal and communication skills, with a strong customer service orientation and the ability to work collaboratively with internal and external customers.
•Demonstrates strong organization skills with the ability to work independently in a fast pace environment and handle multiple priorities concurrently within the allotted deadlines.

EXPERIENCE:
•Experience working in an accounts payable function or other fiscal related position applying state and federal regulations and adhering to an organizations processes and or procedures.
•Demonstrated experience working with an automated accounting system.

Preferred Qualifications

EDUCATION:
Bachelor’s degree in accounting, finance, business management or other related field or the equivalent combination of education, training and experience.

COMPETENCIES:

• Strong working knowledge with Oracle based systems.

• Knowledge of Commonwealth of VA fiscal policies and procedures is a desirable.

Advertised Pay RangeUp to $15 an hour, commensurate with experienceDepartment442000 General AccountingLocationWilliam & MaryUniversity Salary Range

U04Job Open Date09/24/2019Review Begin DateJob Close Date10/15/2019Open Until FilledNoEmployment CategoryHourlyPosition Term12-MonthSpecial Application InstructionsConditions of Employment:

• This position is non-exempt, eligible to receive over-time in accordance with the Fair Labor Standards Act.

• This position may require occasional over-time during high peak times, upon approval from supervisor.

EEO Statement

William & Mary is an Equal Opportunity/Affirmative Action/Equal Access employer and actively encourages applications from minorities, women, disabled persons and veterans.

Background Check Statement

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Supplemental Question

Required fields are indicated with an asterisk (*).

1. * How many years Travel or Accounts Payable experience do you have?
   • 1-5
   • 6-10
   • 10+
   • 0
2. * Describe your travel or Accounts Payable experience.

   (Open Ended Question)

Supplemental DocumentsRequired Documents

1. Resume/Curriculum Vitae
2. Cover Letter

Optional Documents

1. Other Doc
2. Other 2