Annual Giving Administrative Coordinator
- Employer
- Middlebury College
- Location
- Middlebury
View more
- Administrative Jobs
- Institutional & Business Affairs, Alumni Relations & Development, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Annual Giving Administrative Coordinator
Middlebury College
Posting Number: S01357
Position Summary:
Manages the customer service function for the Annual Giving Office answering questions and offering support over the phone and email. Trouble shoots issues and delivers excellent customer service.
Coordinates operating systems, including class reporting, volunteer mailing list, and specialized reports. Ensures data integrity of volunteer information. Coordinates with Advancement Services to ensure overall data integrity of alumni records.
Offers support to the Student Engagement Center and Senior Class Gift effort.
Supports the Annual Giving team in most efficient and effective use of Advancement operating systems.
Essential Functions:
Earliest anticipated start date is October 13, 2019.
Offer is contingent upon successful completion of a criminal background check.
•Creates complex constituent reports for Annual Giving undergraduate and programs; manipulates data for multiple internal departments for both solicitations and analysis. Maintains and updates complex database records related to volunteer assignments. Creates custom reports for special programs as needed.
Runs and analyzes Annual Giving reports including reunion, class analysis, budget, and other reports as needed by Director of Annual Giving. Serves as primary liaison between Advancement Operations and Annual Giving teams, diagnosing and resolving issues related to gift processing and reporting.
•Maintains accurate and updated volunteer assignments in the Volunteer Module as directed by Annual Giving Officers. Maintains 1,200 alumni volunteer assignment lists and executes fiscal year rollover process. Liaises with ITS and Associate Director of Annual Giving as needed for maintaining volunteer data and reports.
•Offers technical assistance and training support to Annual Giving staff to maintain technology competency related to fundraising and office software. Attends trainings to keep technology knowledge relevant, and develops training materials to document new processes.
•Offers administrative coordination and support to the Student Engagement Center and Senior Class Gift effort.
•Acts as a trusted Advancement partner for events to ensure smooth programming. Staffs major Advancement events including Alumni Leadership Conference, Reunion, and Annual Fund Executive Committee on-campus meetings.
•Initiates payments of vendors and campus partners for services used by Annual Giving.
•Coordinates and executes special projects as assigned.
General Responsibilities:
- Performs other duties as assigned.
Qualifcation
Education:
Associate degree required. Higher degree preferred.
Knowledge, Skills and Abilities:
Demonstrated proficiency in MS Office applications, especially Word and Excel
Knowledge of relational database systems.
Experience with project management software preferred
Attentive to detail, excellent organizational skills, and able to manage multiple tasks and projects.
Ability to handle confidential materials with tact and discretion. Strong interpersonal and communication skills required.
Experience:
3-5 years of experience in a fast-paced office environment.
Physical Demands:
Offers of employment are contingent on completion of a background check. Information on our background check policy can be found here: http://go.middlebury.edu/backgroundchecks
To apply, visit
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Organization
Middlebury is one of the country's top liberal arts colleges. It offers its students a broad curriculum embracing the arts, humanities, literature, foreign languages, social sciences, and natural sciences. Middlebury is an institution with a long-standing international focus, a place where education reflects a sense of looking outward, and a realization that the traditional insularity of the United States is something of the past. We seek to bring to Middlebury those who wish not only to learn about themselves and their own traditions, but also to see beyond the bounds of class, culture, region, or nation. Indeed, the central purpose of a Middlebury education is precisely to transcend oneself and one's own concerns. This transcendence may come for some through the study of other cultures; for some through the study of the environment; for others it will come through inquiry into such fields as physics or philosophy, mathematics or music.
Middlebury's undergraduate college is enriched by its other programs. Every summer, the main campus in Vermont is transformed into an institution single-mindedly devoted to the study of nine foreign languages and cultures, and the use of English is virtually banned for the participants, among whom are many Middlebury undergraduates. In the Green Mountains lies Middlebury's Bread Loaf campus, where for six weeks each summer the Bread Loaf School of English is in session. This is followed by the Bread Loaf Writers' Conference, which brings together 200 authors and aspiring authors for 11 days of intensive exchange about the art of writing. The Bread Loaf School of English is in session each summer not only in Middlebury but also at Lincoln College, Oxford, in the United Kingdom; at St. John's College in Santa Fe, New Mexico; and at the University of North Carolina at Asheville.
There is also an overseas dimension to Middlebury College. The C.V. Starr-Middlebury Schools Abroad are located in Belo Horizonte, Berlin, Bordeaux, Buenos Aires, Concepción, Córdoba, Ferrara, Florence, Getafe, Guadalajara, Hangzhou, Irkutsk, La Serena, Logroño, Madrid, Mainz, Montevideo, Moscow, Niterói, Paris, Poitiers, Santiago, Temuco, Tucumán, Valdivia, Valparaíso, Xalapa, and Yaroslavl. These schools enroll more than 300 undergraduate and graduate students who seek to further their foreign language skills and immerse themselves as fully as possible in the host culture through academic study as well as direct experience.
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