#101819 Sponsored Research Administrator

La Jolla, CA
Sep 22, 2019
Institution Type
Four-Year Institution

UCSD Layoff from Career Appointment: Apply by 09/24/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/4/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Department of Pediatrics is one of the largest departments within the School of Medicine with approximately 200 faculty, 80 post-doctoral fellows (both MDs and PhDs) along with over 300 support staff (not including hospital staff). In addition, the Department has more than 50 clinical residents and fellows distributed across the Divisions.

The missions of research, education and patient care are intertwined, and are integral to the goals of the department. The Department has undergone significant growth in recent years with a consolidated budget of approximately $166 million including sponsored projects expenditures of approximately $69 million and clinical revenue of over $ 94 million. This expansion of the Department’s research and clinical portfolio is expected to continue in the next few years.

Under the general supervision of the Director of Sponsored Projects, the Sponsored Research Administrator will be responsible for providing comprehensive financial analysis and complex fiscal management in both pre and post-award sponsored projects administration for multiple divisions in the Department of Pediatrics, with approximately $20 million in sponsored project funding sources. Each division's financial management involves a single PI and funding sources (federal, state (CIRM Grant), private grants including contracts, gifts, clinical trials, subawards, fellowships, service agreements, and UC Foundation funds).

The incumbent will work with numerous funding agencies including, but not limited to NIH, CIRM, Cystinosis Research Foundation, FARA, and other various state, county, private and industry sponsors. The incumbent will independently work with multiple international and domestic institutions as well as a variety of central offices such as OCGA, OCTA, HSSPPO, OPAFS, HHR, ARC, IPPS, etc.

The incumbent will also serve as the department contact for the assigned PI.In coordination with the Director of Sponsored Projects, the incumbent will be responsible for establishing new procedures and/or revising existing procedures to meet changing needs and creating a variety of intricate internal reporting systems and tools for forecasting short and long term financial planning, identifying problem areas, formulating creative and alternative solutions and making recommendations for a wide variety of financial and administrative issues.

  • A Bachelor's Degree in related area; and/or equivalent experience/training.

  • Two (2+) or more years of experience in pre and/or post award sponsored projects financial administration.

  • Proven competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.

  • Demonstrated knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.

  • Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

  • Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.

  • Demonstrated ability to perform moderately complex financial analysis and customized reporting.

  • Strong ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions; implement recommendations. Solid problem-solving and negotiation skills with ability to exercise discretion.

  • Proven experience with UCSD on-line and web based accounting and personnel systems (IFIS, FinancialLink, PPS, etc.)
  • Employment is subject to a criminal background check.
  • Occasional evenings and weekends may be required.

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