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Human Resources Specialist - Engineering HR Shared Services (122175)

Employer
University of Illinois at Urbana-Champaign
Location
Champaign, IL

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Administrative Jobs
Institutional & Business Affairs, Human Resources & Employee Development
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Description:

Human Resources Specialist

Engineering HR Shared Services

University of Illinois at Urbana-Champaign

PRIMARY POSITION FUNCTION/SUMMARY:

Engineering HR Shared Services (HRSS) at the University of Illinois Urbana-Champaign seeks applicants for the position of Human Resources Specialist. The HR Specialist serves as a member of the Engineering HR Shared Services (HRSS) team, which provides HR support to 15 units within The Grainger College of Engineering, including academic, administrative and interdisciplinary units. This position exercising professional judgment and discretion in the coordination of HR operations, which include employment and hiring practices, appointments and visa processing, and other related HR functions in support of the faculty, staff and administration for a number of units within the College of Engineering.

DUTIES AND RESPONSIBILITIES:

HIRING/SEPARATION

  • Responsible for the hiring activity for Academic Professional and other Academic positions, including but not limited to position development and approval, end-to-end search documentation and approvals, recruitment advertising, search team training, interview participation and coordination, and reference checking.
  • Facilitate Civil Service hiring requests and procedures, working closely with Illinois Human Resources and the College of Engineering, using sound judgment in developing new and existing positions, which includes position development and approval, employee requisitions, candidate interviews and selection process, and critical judgment in reference checking.
  • Work closely with the Office for Access and Equity (OAE) with respect to affirmative action plans and equal employment opportunity practices. Act as point of contact for OAE regarding departmental hiring activity.
  • Facilitate robust, employee-focused onboarding and exit strategies for units served by the HR Shared Services Center.

APPOINTMENT/PAYROLL ADMINISTRATION

  • Provide timely, efficient service for all academic and civil service appointments processing, including insight and recommendations on various appointment requests (often non-standard appointments), working closely with central HR units on campus and within the College of Engineering, and in accordance with University policy and procedures.
  • Serve as back-up for undergraduate and graduate employee appointments processing on an as-needed basis, and particularly during peak processing periods.
  • Serve as the primary approver for bi-weekly staff payroll, communicate leave practices and policies, and ensure compliance with campus, college and departmental policies throughout the units served by HR Shared Services.

VISA MANAGEMENT

  • Interpret and apply policies and procedures related to visa (J-1, H-1, F-1 OPT, etc.) and green card processing and paperwork; work closely with the International Student and Scholar Services (ISSS) office, sponsoring faculty and business units, and foreign nationals throughout the various processes; convey foreign national and visa processing policies and proper procedures to faculty and staff within the departments.

EMPLOYEE RELATIONS & COMPLIANCE

  • Responsible for tracking and monitoring compliance for assigned units in areas such as: Performance Reviews, Semester appointment submission, Ethics Training, ANCRA Training, Title IX Training, and AVSL reporting. Will be responsible for non-compliance action that is required per advisement of Unit and University mandates.

PROCESS/PROCEDURE DEVELOPMENT

  • Assist in the development and distribution of procedures and templates used in HR search processes and transaction processing to drive efficient operations within the HR Shared Services Center and throughout the College of Engineering.
  • Conduct research, interpret findings, and make recommendations for various HR-related appointments and hiring practices given the complex, interdisciplinary nature of many units within the College of Engineering. Work closely with a variety of constituents to make such recommendations and provide feedback (i.e., various central HR offices, departmental business units and shared business services center, etc.).

ADDITIONAL DUTIES & RESPONSIBILITIES

  • Assume appropriate HR-related additional duties to further the mission of the departments and the College.

QUALIFICATIONS:

Required:

  • Bachelor’s degree in Human Resources, Business Administration, Organizational Administration, Public Administration, Labor Relations, or related field,
  • Two years of professional level work experience in human resources that demonstrates a strong ability to research, interpret, and make recommendations based on HR policy.

Preferred:

  • Public university experience providing human resources support and coordination.
  • Experience in documentation, training, search and hire practices, visa processing, and/or appointments processing.
  • Project management training and/or experience working on HR information systems projects.
  • Professional HR certification.

Successful Candidates will also have:

  • A proven track record of customer service.
  • Results oriented with strong organizational and time management skills.
  • Possession of excellent interpersonal skills, strong oral and written communications skills, the ability to interact with a broad array of internal and external constituents, and the ability to concurrently manage multiple complex tasks.
  • Working knowledge of University of Illinois business and human resources policies and procedures.

SALARY AND APPOINTMENT INFORMATION:

This is a full-time Civil Service Human Resource Associate position appointed on a 12-month service basis. The expected start date is as soon as possible after September 27, 2019. Salary is commensurate with experience.

TO APPLY:

Applications must be received by September 27, 2019. Apply for this position using the “Apply for Position” button below. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application.

Step 2) Submit the Voluntary Self-Identification of Disability forms.

Step 3) Upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, contact Summer Redman at sredman@illinois.edu or 217-300-5400. For questions about the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit http://go.illinois.edu/EEO.

College Name or Administrative Unit:Engineering Category:2-Administrative Title:Human Resources Specialist - Engineering HR Shared Services (122175) Open Date:09/20/2019 Close Date:09/27/2019 Organization Name:Engr Shared Admin Services

Organization

Since its founding in 1867, the University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement.

Faculty

A talented and highly respected faculty is the University's most significant resource. Many are recognized for exceptional scholarship with memberships in such organizations as the American Academy of Arts and Sciences, the National Academy of Sciences, and the National Academy of Engineering. 

Our faculty have been awarded Nobel Prizes, Pulitzer Prizes, and the Fields Medal in Mathematics.The success of our faculty is matched by that of our alumni: 11 are Nobel laureates and another 18 have won Pulitzer Prizes.

Academic Resources

Academic resources on campus are among the finest in the world. The University Library is one of the largest public university collections in the world with 11 million volumes in its 37 unit libraries. Annually, 53,000,000 people visit its online catalog. Students have access to thousands of computer terminals in classrooms, residence halls, and campus libraries for use in classroom instruction, study, and research.

Research

Students and scholars find the University an ideal place to conduct research. The Beckman Institute for Advanced Science and Technology is a model for interdisciplinary research, where eighteen research groups from sixteen University departments work within and across three broadly defined themes: biological intelligence, human-computer intelligent interaction, and molecular and electronic nanostructures. The University is also home to the National Center for Supercomputing Applications (NCSA).

Undergraduate Education

The University has a fundamental commitment to undergraduate education. Nearly 28,000 undergraduate students are enrolled in nine undergraduate divisions, which together offer some 4,000 courses in more than 150 fields of study.

Undergraduate admission is highly selective. In the 2001 freshman class, students in the middle 50% had ACT scores between 25 and 30 and ranked between the 83rd and 96th percentiles of their high school graduating classes.

The University enrolls over 9,000 graduate and professional students in more than 100 disciplines. It is among the top five universities in number of earned doctorates awarded annually in the United States.

Also integral to the University's mission is a commitment to public engagement. Each year about 65,000 Illinois residents participate in scores of conferences, institutes, courses, and workshops presented statewide. Research and class projects take students and professors off campus to share expertise and technical support with Illinois farmers, manufacturing firms, and businesses. In a typical year, student volunteers log more than 60,000 volunteer hours.

The Arts

A major center for the arts, the campus attracts dozens of nationally and internationally renowned artists each year to its widely acclaimed Krannert Center for the Performing Arts. The University also supports two major museums: the Krannert Art Museum and Kinkead Pavilion; and the Spurlock Museum, a museum of world history and culture. 

Other major facilities include the multipurpose Assembly Hall (16,500 seats); Memorial Stadium (70,000 seats), site of Big Ten Conference football games; and the Intramural-Physical Education Building, one of the largest recreational facilities of its kind on a university campus.

Inclusive Illinois, one campus, many voices

Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Illinois is about how we value difference to make a difference. http://www.inclusiveillinois.illinois.edu/

As evidence of the University’s commitment to enhance the working, living, and learning environment for faculty, staff, and students, the University will encourage a standard of conduct and behavior that is consistent with the values of inclusivity. In an environment of inclusivity, there is no place for acts of hatred, intolerance, insensitivity, bigotry, threats of violence, harassment or discrimination.

Inclusive Illinois, one campus, many voices

Inclusive Illinois is the University’s commitment to cultivating a community at Illinois where everyone is welcomed, celebrated, and respected. Through education, engagement, and excellence, each voice creates the Inclusive Illinois Experience.

How can we appreciate difference to make a difference?

Illinois is the place where we embrace difference. We embrace it because we value it. We value it because we know that we have so much to learn from each other in our living, learning, and working environment.

Illinois is the place where we recognize the power of possibility and where great potential is realized. Inclusive Illinois is the vision of that place: a vision made real by leadership and commitment.

Illinois is the place where consensus is forged by discourse and where everyone’s contributions are recognized: significant contributions that elevate us because they are informed and enhanced by race, ethnicity, gender, sexual orientation and gender identity, age, physical ability, religion, class, and national origin. We are enriched by these perspectives, and we are united by the very discourse that brings these views together.

It is a process. It is transformative. And we celebrate the remarkable changes we set in motion here … taking an important step … crossing boundaries … starting with our own.

It all starts with each of us: with our willingness to embark on the journey in the search for answers, and with our openness and acceptance of the answers we find. Illinois is the place where it all comes together.

Learn more about how Inclusive Illinois promotes diversity here.

Commitment to Equal Opportunity

The commitment of the University to the most fundamental principles of academic freedom, equality of opportunity, and human dignity requires that decisions involving students and employees be based on individual merit and be free from invidious discrimination in all its forms, whether or not specifically prohibited by law. Among the forms of invidious discrimination prohibited by the University policy but not law is discrimination, including harassment, on the basis of sexual orientation. Complaints of invidious discrimination in violation of University policy are to be resolved within existing University procedures. The policy of the University of Illinois is to comply with all federal and state nondiscrimination, equal opportunity, and affirmative action laws, orders, and regulations. The University will not engage in discrimination or harassment against any person because of race, color, religion, sex, national origin, ancestry, age, marital status, disability, unfavorable discharge from the military, or status as a disabled veteran or a veteran of the Vietnam era. This nondiscrimination policy applies to admissions, employment, and access to and treatment in University programs and activities

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