Asst Dir - Pre-Award Administration

Job description

Posting Details

Posting Details

Position TitleAsst Dir - Pre-Award AdministrationPosting Number2019040EP Position Information

Classification TitleAsst Dir-Pre Award AdminWorking TitleAsst Dir - Pre-Award AdministrationClassification Code1591RCW Exemption Criteria16 - Principal AssistantEWU Position NumberE99679CUPA CodeNo MatchFLSAExempt - AdministrativeBargaining Unit None% Full Time100%Salary / Wage RangeAE - 110Salary Information


Anticipated Start Date12/01/2019Term of Appointment12 months/yearLocationCheneyCountySpokaneProject DescriptionProject DurationBackground CheckYes - BothResponsible HR UserSaundra GodinResponsible HR User Email [email protected] Posting Text

Job Summary

We are currently seeking skilled and team-oriented applicants for the following position: Assistant Director-Pre-Award Administration

This position is responsible for: 1) Providing leadership and guidance to faculty and staff in the development of high quality grant and contract proposals, including evaluating and modifying text and developing appropriate budgets; 2) Developing proposals for institutional initiatives that contain evidence-based practices/outcomes and strong evaluation plans; 3) Promoting sponsored project activities through informational presentations; 4) Performing grant opportunity searches for faculty and staff and maintaining grant search database; 5) Maintaining professional expertise in regulatory compliance regarding human subjects and serving on the university’s Institutional Review Board; and 6) Coordinating the unit’s responsibilities for electronic research administration.

In order to be effective this position, the Assistant Director of Pre-award Administration will:

  • Participate fully and effectively in professional development activities
  • Participate effectively in university-wide activities and initiatives as assigned
  • Act professionally, performing their job in a way that reflects positively upon EWU and the Office of Grant & Research Development
  • Maintain confidentiality
  • Strive to perform their job according to best practices in the field
  • Keep the Executive Director informed in a timely manner regarding status of program activities and identification of any areas of concern
  • Work effectively with faculty, staff and Grants Office colleagues

The candidate selected for this position will be rewarded with competitive compensation and a comprehensive benefits package which includes highly subsidized health/dental plans, retirement plan with 100% university match, generous paid vacation and sick leave, 11 paid holidays (adjusted accordingly), tuition waiver benefit and more!

EWU expands opportunities for personal transformation through excellence in learning.

About Eastern Washington University

Eastern is a regional, comprehensive university located in Cheney, 20 minutes from downtown Spokane. In addition to Eastern’s Cheney campus, we also offer our Riverpoint campus in Spokane, plus additional teaching/learning centers located in other cities throughout Washington State. Enrollment has reached over 12,000 students. The Cheney-Spokane area is the heart of the Inland Northwest, with excellent restaurants, theater, shopping, skiing, hiking, lakes, a choice of living in a medium-sized city or a small town, and high quality schools and housing.

Diversity Statement

Eastern Washington University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Eastern Washington University is an affirmative action/equal opportunity employer, and applications from members of historically underrepresented groups are especially encouraged.

Conditions of Employment

This position, during the course of university employment will be involved in the receipt of, or accountability for, university funds or other items of value, as well as the unsupervised access with the developmentally disabled, vulnerable adults or children under the age of 16. The offer of employment is contingent upon successful completion and passing of a background check prior to beginning employment.

Physical Demands

Optional: Contact Saundra Godin in Human Resource Services at [email protected] to obtain a copy of the Essential Functions Analysis which will describe conditions of employment, such as physical demands.

Pre-Placement Physical NoHearing Test NoMedical Monitoring Post Hire NoProtective Equipment

None Anticipated

Required Qualifications
  1. Bachelor’s degree
  2. Three to five years of recent pre-award experience working in a university office of sponsored programs
  3. Experience preparing and submitting competitive applications for grants and contracts
  4. Experience developing complex budgets
  5. Demonstrated knowledge of federal regulations and grant terms and conditions
  6. Strong writing, editing, and verbal communication skills
  7. Working knowledge of Human Subjects Research and Instutional Review Boards
  8. Demonstrated experience with Excel and other Microsoft Office products
  9. Passing of criminal background check (upon hire)
  10. Candidate must demonstrate interest, ability and/or experience promoting cultural competency, universal accessibility and/or diversity.
Preferred Qualifications
  1. Master’s degree
  2. Certified Research Administrator (CRA) certificate.
  3. Demonstrated experience and understanding of Human Subjects Participants and Instutional Review Boards
  4. Experience in regulatory compliance as related to grants and contracts
  5. Demonstrated understanding of electronic research administration.
  6. Experience in contract execution
Other Skills and Abilities

The Assistant Director must have demonstrated skills and abilities in a management capacity relevant to grants and contracts administration. The Assistant Director must possess the following attributes:

  • Leadership ability and good interpersonal and communication skills, including the ability to work as part of a team, the ability to make complex decisions with a high level of initiative and judgment in a variety of situations.
  • This individual must maintain a broad network of internal working relationships, and have up to date knowledge of university policies and procedures and federal, state, agency/sponsor regulations, laws, and guidelines.
  • In addition, the individual must possess problem solving and time management skills and be able to maintain confidentiality.
Work Schedule TypeRegularWork Schedule

Monday-Friday, 8am-5pm

Posting Date09/13/2019Open Until Further NoticeNoClosing Date09/30/2019Screening to Begin10/01/2019Special Instructions to Applicants

It is strongly recommended that you print a copy of these instructions and the position posting before you begin to complete the online application, as the instructions will not be viewable once you begin the application process.
Required documentation includes all of the items listed below.

  1. Attach a detailed cover letter in which you explain how you meet each of the required minimum qualifications [and preferred qualifications, if applicable]. It is preferred that you provide that information in a bulleted list or within a table within your cover letter.
  2. Attach a chronological resume including work experience, education, and applicable certifications. Please include the names, addresses and phone numbers for 3 professional references in your resume (these can be identical to the references listed on the application).
  3. Complete the online application form and respond to the online questions, if applicable.
  4. Diversity Response – As an equal opportunity employer with a multicultural staff and student population, we are interested in how your qualifications prepare you to work with diverse faculty, staff, and student populations representing various cultures and backgrounds that may be different from your own. Please describe how you will apply an approach that is supportive to the diverse needs, including universal access, of our students, faculty, staff, and the public.
Application Types AcceptedProfile Job Duties

% of Time100Responsibility / Duty

Major Duties:

  • Perform grant searches as needed for faculty and maintain grant search database.
  • Interpret grantor agency initiatives, programs and requests for proposals/applications.
  • Develop budgets for grant proposals, calculating level of effort and salaries, indirect costs and writing budget narratives.
  • Ensure proposals are complete, meeting grantor terms and conditions, and are submitted correctly and on time.
  • Support the development, and writing of competitive proposals that advance institutional initiatives.
  • Keep abreast of new developments and current funding trends, federal regulations, policies and procedures to provide information to the campus community.
  • Coordinate human subject activities for the University including membership on the Institutional Review Board (IRB).
  • Support the efforts of Development and University Advancement as they seek funding from private funders as appropriate.
  • Represent the Executive Director when she/he is unable to attend meetings and presentations concerning grant development or other matters.
  • Coordinate Electronic Research Administration (eRA) for the department, keeping up to date with current regulations and eRA technical systems.
  • Maintain expertise in compliance of relevant regulations, proposal guidelines and all terms and conditions. Address compliance concerns as needed.
  • Train faculty and staff in proposal writing via workshops and one-on-one tutorials, etc.
  • Provide assistance to post-award staff to ensure fiscal compliance and to support post-award modifications as needed.
  • Provide a high level of customer service to faculty and staff in relation to the grant development process.
Essential Function IndicatorYesPosting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Cover Letter
    2. Resume
    3. Diversity Response
    Optional Documents
    1. DD214 Form
    2. Other Document #1
    3. Other Document #2




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    Job No:
    Posted: 9/21/2019
    Application Due: 9/24/2019
    Work Type: