Administrative Assistant 3
- Employer
- Des Moines Area Community College
- Location
- Ankeny Campus
View more
- Administrative Jobs
- Institutional & Business Affairs, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Human Resources (515) 964-6479 or jobs@dmacc.edu for information concerning the application process. Denise Gehlhaar (515) 964-6217 or drgehlhaar@dmacc.edu for information concerning the position or your status once the position has closed.
Posting Detail Information Salary InformationHIRING RANGE: $21.91-$22.88 per hour based on experience.
Pay Grade: 09
Perform administrative support of considerable difficulty, diversity, scope, depth and confidentiality in assisting an administrator and/or other department staff in carrying out responsibilities.
Essential FunctionsServe as liaison between the administrator, departmental staff, and college departments. May serve as an office manager providing work direction to work study, student and/or non-regular employees.
Prepare and process personnel and payroll documents, maintain attendance records, and monitor leave usage. Prepare or review and process work orders, purchase orders, expense reports, and requests for pays; order and maintain supplies.
Greet and screen office visitors and callers, resolving matters or making referrals as appropriate. Maintain appointment schedules and make time commitments and travel arrangements. Plan and schedule meetings involving internal and external participants.
Assist in budget preparation by gathering fiscal data and compiling projections. Maintain budget accounts, monitor expenditures, and initiate budget and journal transfers.
Compose or prepare correspondence, minutes, reports, statistical documents, class schedules, faculty loads, etc. Read, sort, and distribute incoming mail and process outgoing mail; organize and maintain operational files.
Perform other duties as assigned.
Required QualificationsHigh school graduate or equivalent.
Three years of clerical or general office experience. Post-secondary education in any field may substitute for up to one year of the required experience. Fifteen semester credits are equivalent to six months of experience.
Strong communication skills.
Ability to plan, organize and manage time.
Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from diverse backgrounds.
Knowledge of current software applications.
Desired QualificationsPost-secondary education.
Experience in an educational institution.
Experience with payroll and human resources systems.
Customer service experience and ability to handle confidential matters.
Experience with computer information systems and ability to learn new technology.
Ability to handle multiple projects and work independently as well as part of a team.
Work ScheduleMonday-Friday, day hours.
Posting Date09/19/2019Deadline for Submitting Applications09/29/2019Open Until FilledNoSpecial Instructions to ApplicantsTHIS VACANCY REQUIRES: A complete DMACC Employment Application (personal information, educational history, employment history, and supplemental questions). Incomplete applications will not be accepted. Application must be completed in its entirety, even when including a resume. “See Resume” will not be accepted.
Quick Link for Internal Postingshttp://jobs.dmacc.edu/postings/4674Supplemental QuestionsRequired fields are indicated with an asterisk (*).
- * Please describe your experience with databases, spreadsheets, and software applications.
(Open Ended Question)
- * Please describe your experience working as a member of a team.
(Open Ended Question)
- * Describe what you believe are the essentials of great customer service.
(Open Ended Question)
- * Please describe your experience with electronic payroll systems, including your role in managing/verifying timesheets, applying human resources policies and procedures, and training employees on electronic timekeeping practices.
(Open Ended Question)
- * How did you learn about this job opening?
- DMACC Employee Referral
- Friend/Relative
- Indeed.com
- TeachIowa.gov
- HigherEdJobs
- CareerBuilder
- The Chronicle of Higher Education
- Inside Higher Ed
- Iowa Workforce Development
- DMACC Website
- DMACC Applicant Interest Email
- Other
- * Have you completed the DMACC Employment Application (all personal information, educational history, employment history, and supplemental questions)?
- Yes
- No (If no, please return to the application and complete all additional information.)
- Resume
- Cover Letter
- Transcripts
- Transcript 2
- Transcript 3
- Other
Organization
DMACC is the largest community college in Iowa, serving Central Iowa since 1966. We have 500+ faculty and staff dedicated providing the most immersive, progressive, and innovative learning experience for our students.
We're proud to provide one of the best opportunities for educational advancement in the state. Our student body is made up of traditional students as well as professionals from a multitude of backgrounds.
We offer the lowest tuition and fees in the state with more than 220 programs of study. Our credit students can graduate with an associates degree, college diploma or certificate. With courses available online or face-to-face, students can easily plan a class schedule that fits their needs.
With an average class size of 18 students to 1 faculty member, students get a level of assistance that may not be possible at other institutions.
We offer learning opportunities through our six campuses and six learning centers.
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