Administrative Associate II - Administrative Associate for Clinical Skills

Job description

Posting Details

Posting Information

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Requisition201900268STitleAdministrative Associate II - Administrative Associate for Clinical SkillsFLSA statusNon-ExemptHiring Salary

$2,520 – $3,708 per month

Occupational CategoryTechnical/Para-ProfessionalDepartmentCollege of Osteopathic MedicineOpen Until FilledYesEducational and Experience Requirement

Associates degree and at least 3 years of relevant work experience. Experience in Higher Education is preferred. Experience working at a medical school with SIM equipment highly desired. Additional experience may be considered in lieu of education.

Nature & Purpose of Position

Performs advanced administrative assistant functions for the College of Osteopathic Medicine by coordinating and providing administrative support for the Director of Clinical Skills.

Primary Responsibilities

Performs advanced administrative assistant duties. Provides departmental or university information to students, departments, and staff. Assists in developing policies and interprets policies and procedures. Schedules appointments and activities. Compiles, tracks, and reviews data and reports. Prepares, reviews, revises and distributes documents and correspondence. Orders and maintains supply inventory. Handles P-Card purchases and monitors expenses. Creates job postings, reconciles travel, answers phones, and performs general clerical duties such as photocopying, faxing, mailing, and filing. Serves as staff support to committees. Compiles materials, prepares and provides agendas, records and distributes minutes for meetings. Provides logistical support in setting up events, meetings, or other special functions. May also be asked to run reports via Microsoft Excel, Cognos, or B-Line. Performs other related duties as assigned.

Other Specifications

Strong team player with a commitment to customer service. Ability to communicate and work with administration, faculty, staff, and students. Excellent written and verbal communication. Demonstrates personal initiative and abilities to deal with a rapidly changing environment. Proficient in computer and software skills (especially Microsoft Excel) and with an ERP, CRM, or other university-related software. Excellent organizational and time management skills – ability to multi-task and complete work in required timelines. Must be able to work collaboratively with coworkers and provide a high level of customer service at all times. Must have the ability to solve operational problems and make suggestions for process improvement. Attention to detail is required. Attention and care is required in the performance of duties to prevent injury to self or others.

Note: This position currently resides in Huntsville, TX but will relocate to Conroe upon completion of the medical school facility in Spring of 2020.

Full Time Part TimeFull TimeQuicklink EEO Statement

EEO Statement

Sam Houston State University is an Equal Opportunity/Affirmative Action Plan Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, religion, sex, national origin, age, veteran status, disability status, sexual orientation, or gender identity. Sam Houston State University is an “at will” employer. Security sensitive positions at SHSU require background checks in accordance with Education Code 51.215.

Applicant DocumentsRequired Documents
  1. Resume
  2. Cover Letter
Optional Documents
    Screening Questions

    Required fields are indicated with an asterisk (*).

    1. * Are you legally authorized to work in the United States?
      • Yes
      • No
    2. * How did you learn about this position?
      • The Chronicle of Higher Education
      • Diverse Issues in Higher Education
      • HBCU Connect - Historically Black Colleges and Universities
      • HACU - Hispanic Association of Colleges & Universities
      • The Journal of Blacks in Higher Education
      • Association for Women in Science
      • TWC - Work in Texas
      • Inside Higher Ed
      • Higher Ed Jobs
      • HERC - Higher Education Recruitment Consortium
      • SHSU Website
      • SHSU Employee
      • Other
    3. If your response to the question above was "Other" please indicate from what source.

      (Open Ended Question)

    4. Please describe your experience working with Microsoft Excel.

      (Open Ended Question)




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    Job No:
    Posted: 9/21/2019
    Application Due: 12/20/2019
    Work Type: