Assistant Director, Grants Administration, School of Engineering and Applied Science
Job location: SEAS-297 Towne Building
Employment Type: Full-time
Posted data: 2019-09-19
University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.Posted Job TitleAssistant Director, Grants Administration, School of Engineering and Applied ScienceJob Profile TitleGrants Manager AJob Description SummaryThe Assistant Director of Grants Administration in the School of Engineering and Applied Science will support the research activities of the school by managing the sponsored program funds from pre-award through post-award and working with Principal Investigators on proposal development, budget development and related pre-award requirements and submission for a diverse sponsor portfolio. The position will also manage the post-award processes, including monitoring and review of all charges, reconciliation of accounts, and preparation of monthly financial reports for Principal Investigators.Job Description
The Assistant Director of Grants Administration will meet with faculty and eligible investigators to plan and prepare proposal submissions to the National Institutes of Health (NIH) as well as Federal and other sponsoring agencies. Plan and prepare budgets and cost proposals; supervise the assembly of all administrative requirements for proposal submission; respond to agencies’ requests for financial and technical reporting, such as RPPR responses and JIT award information and other pre-award agency financial information requests. Review proposals for compliance with sponsor and University policies and ensure Regulatory Affairs requirements are satisfied and that Conflict of Interest statements are submitted when required.
Assist the Director with proposal and reporting assignments to staff, manage intake and logistics, as well as oversee time management of open tasks with approaching deadlines. Recommend and implement process improvement initiatives and provide guidance to staff; assist with evaluation and monitoring of staff performance. Prepare, coordinate, and oversee submission of non-standard or complex research proposals; assist with sponsor financial and milestone reporting. Work with the directors of post award and interact with the Office of Research Services, as well as sponsoring agencies. Assist Research Services managers with award fund account set ups, auditing and review of awards, establishment of subcontracts and other University and sponsor requirements. Will be responsible to directors and faculty for managing information intake and logistics and overseeing time management of open tasks.
Bachelor's degree and three to five years of related experience or an equivalent combination of education and experience. Experience with NIH close-outs, specifically in support of reporting, tracking and budgeting carry-forward balances. Familiarity with payroll processing as well as standard reporting tools and University systems. A working knowledge of grant and contract policies and regulations. Ability to manage deadlines and manage exceptions and last-minute changes.
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.