Academic Department Coordinator, Geography
- Employer
- Middlebury College
- Location
- Middlebury
View more
- Administrative Jobs
- Technology, IT Support & Training
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Academic Department Coordinator, Geography
Middlebury College
Posting Number: S01354
Position Summary:
Facilitates the educational mission of the department(s) and affiliated programs by providing administrative and technical expertise to the chair(s) and faculty members. While the duties of academic coordinators vary somewhat from department to department, all coordinators provide a high level of support to faculty, staff and students while ensuring compliance with college-wide administrative procedures. Coordinators are expected to manage multiple processes for the department and to serve as a key liaison between the academic program and all other offices on campus.
Essential Functions:
Offer is contingent upon successful completion of a criminal background check.
Provides continuity and stability during department chair transitions (every 1-3 years). Communicates institutional knowledge to incoming chairs, new faculty and staff. Advises the chair, faculty, and staff of college policies and guidelines.
Collaborates with the administration and other College offices to ensure that deadlines are met.
Manages the faculty recruiting process using current software program. Monitors compliance with all College hiring guidelines. Develops visiting candidate’s itinerary (travel, interviews, lodging, meals, and publicity), and prepares interview materials for senior administrators. Contacts short listed candidates, arranges interviews at annual convention(s), and organizes search committee chair’s travel and interview schedule, when applicable.
Collaborates with the Office of Academic Affairs regarding advertising, scheduling, budgeting, and reporting.
Manages budgets including department, enrichment, endowed, start-up funds, and capital equipment using current software program. Tracks expenses, bi-monthly reconciliation of P-card transactions, and creates and reviews monthly reports with the chair. Prepares vouchers, journal entries and purchase requisitions. Assists the chair with planning the annual department budget process.
Assists the chair with coordinating the teaching schedule and prepares the course scheduling information for registration.
Compares course form information for consistency with the course catalog.
Reviews all course/section data to comply with the Curriculum Committee specifications. Reviews class schedules for accuracy and communicates revisions to the scheduling office. Enters approval and overrides, using current software program.
Assists students and faculty in understanding the registration process.
Reviews and updates annual course catalog copy. Monitors the online catalog and submits revisions.
Assists the chair in reviewing transcripts for verification of degree requirements for both majors and minors. Processes GPA reports, using current software program. Submits tentative and final honors candidates to the Registrar’s Office. Coordinates with Events Management the processing of vouchers and certificates for senior awards.
Schedules and organizes the senior department reception and any other department commencement activities.
Manages lectures, performances and special events. This includes college contracts, federal tax forms, room scheduling, crowd control, catering, travel, lodging, publicity, and media services.
Coordinates joint sponsorship agreements and processes honorariums and reimbursements. When a guest is not a US citizen the coordinator also works with the Tax Office to facilitate additional requirements.
Recruits, hires, trains and supervises student employees. Verifies employment status, establishes employee record and approves timesheets using current human resources software.
Attends technology and software trainings to gain necessary knowledge of new systems to better serve the mission of the department(s).
Performs web editing on department/program pages using current software.
Participates in monthly coordinator meetings (CAOS).
General Responsibilities:
Assembles required department material for external reviews. Works with academic administration to coordinate the committee schedule.
Collects and disseminates historical course materials for faculty reviews.
Establishes and maintains database of independent study projects and senior theses. Coordinates with Special Collections, the archiving of honors theses. Maintains confidential student files.
Assists in acclimating new faculty (including visiting winter term) and staff to the college and local community.
Supervises the maintenance of equipment and offices. Manages office supply inventory and acquisition. Sorts and distributes mail and when used, monitors department email.
Provides administrative support for departmental spaces. Facilitates annual office move process. Point of contact for Facilities and Custodial Services, Public Safety, Media Services, and Events Management.
Provides professional point of contact; guides current and prospective students, parents, and alumni regarding college-related inquires.
Performs other related duties as assigned.
Qualifcation
Education:
Associates degree required; Bachelor’s degree preferred or 5 years of administrative experience.
Knowledge, Skills and Abilities:
Must have good computer literacy and ability to learn multiple programs. Strong proficiency in Microsoft Office (PC/Mac) and file sharing required. Must have high level knowledge of database management, reporting systems, and project management tools. Excellent writing and editing skills essential. Must work independently, prioritize essential tasks, and meet deadlines with frequent interruptions.
Experience:
5 years of related experience
Physical Demands:
Must be able to climb stairs, sit at a computer for long periods of time, and complete errands across campus.
Offers of employment are contingent on completion of a background check. Information on our background check policy can be found here: http://go.middlebury.edu/backgroundchecks
To apply, visit
jeid-3875e9f2da122a4da6eb887eb9968c98https://middlebury.peopleadmin.com/postings/19994
Copyright ©2017 Jobelephant.com Inc. All rights reserved.
Posted by the FREE value-added recruitment advertising agency
jeid-3875e9f2da122a4da6eb887eb9968c98
Organization
Middlebury is one of the country's top liberal arts colleges. It offers its students a broad curriculum embracing the arts, humanities, literature, foreign languages, social sciences, and natural sciences. Middlebury is an institution with a long-standing international focus, a place where education reflects a sense of looking outward, and a realization that the traditional insularity of the United States is something of the past. We seek to bring to Middlebury those who wish not only to learn about themselves and their own traditions, but also to see beyond the bounds of class, culture, region, or nation. Indeed, the central purpose of a Middlebury education is precisely to transcend oneself and one's own concerns. This transcendence may come for some through the study of other cultures; for some through the study of the environment; for others it will come through inquiry into such fields as physics or philosophy, mathematics or music.
Middlebury's undergraduate college is enriched by its other programs. Every summer, the main campus in Vermont is transformed into an institution single-mindedly devoted to the study of nine foreign languages and cultures, and the use of English is virtually banned for the participants, among whom are many Middlebury undergraduates. In the Green Mountains lies Middlebury's Bread Loaf campus, where for six weeks each summer the Bread Loaf School of English is in session. This is followed by the Bread Loaf Writers' Conference, which brings together 200 authors and aspiring authors for 11 days of intensive exchange about the art of writing. The Bread Loaf School of English is in session each summer not only in Middlebury but also at Lincoln College, Oxford, in the United Kingdom; at St. John's College in Santa Fe, New Mexico; and at the University of North Carolina at Asheville.
There is also an overseas dimension to Middlebury College. The C.V. Starr-Middlebury Schools Abroad are located in Belo Horizonte, Berlin, Bordeaux, Buenos Aires, Concepción, Córdoba, Ferrara, Florence, Getafe, Guadalajara, Hangzhou, Irkutsk, La Serena, Logroño, Madrid, Mainz, Montevideo, Moscow, Niterói, Paris, Poitiers, Santiago, Temuco, Tucumán, Valdivia, Valparaíso, Xalapa, and Yaroslavl. These schools enroll more than 300 undergraduate and graduate students who seek to further their foreign language skills and immerse themselves as fully as possible in the host culture through academic study as well as direct experience.
Get job alerts
Create a job alert and receive personalized job recommendations straight to your inbox.
Create alert