#101805 Student Services Advisor 2

La Jolla, CA
Sep 20, 2019
Institution Type
Four-Year Institution

UCSD Layoff from Career Appointment: Apply by 09/20/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/02/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.


The Department of Structural Engineering currently offers MS and PhD degrees in Structural Engineering, Structural Health Monitoring, and Geotechnical Engineering. The incumbent is responsible for advising the Master's and PhD students, and other related recruitment events. The incumbent is responsible for monitoring and advising the Master's and PhD students on academic progress, curriculum, and policy changes that impact the SE graduate programs.

The incumbent is also responsible for reviewing and processing graduate students applications for admission, working closely with the Student Affairs Manager and Admissions Committee; consults with Chair and faculty on various student affairs matters, provides input on new guidelines. In collaboration with Student Affairs Manager, manage the grad database, run queries and produces reports, make recommendations based on evaluation of data. Responsible for the scheduling of classes; assists faculty in setting up new graduate courses; works closely with the Student Affairs Manager, faculty and administration to resolve problems related to various Student Affairs issues; represents the department at meetings with other student affairs groups within the Jacob School, Academic Affairs and campus.

The incumbent will also assist with the advising, administration, management, and implementation of the department undergraduate program. Duties include: student advising, curriculum management, course administration and implementation, class scheduling, registration. Serves as one of the Advisors to the Undergraduate Affairs Committee, recommending and implementing policies, regulations and procedures affecting the undergraduate program. Assists with evaluating final degree checks and petitions.

  • Demonstrate experience and demonstrated ability to clearly explain and offer guidance on university regulations, procedures, and policies to current and prospective students and the public.

  • Strong skills and experience to advise/counsel and listen to diverse personalities using independent and mature judgment. Skill and experience in effective one-on-one academic counseling, advising and listening. Knowledge of advising and counseling techniques.

  • Knowledge of University-specific computer application programs and pertinent databases. Proven working knowledge of various university systems related to undergraduate student affairs programs and demonstrated skills using various automated systems, spreadsheet, databases, etc.

  • Demonstrated working knowledge of University systems such as ISIS, TritonLink, Blink, IFIS preferred.

  • Knowledge of University processes and procedures. General education requirements, educational organizations at university levels, subject curriculum, to ensure effective interpretation of educational material and regulations. Knowledge of University and departmental policies and procedures relating to undergraduate, course scheduling, and student employment.

  • Theoretical and practical knowledge in policies and procedures relating to undergraduate students and curriculum administration, to advise students, faculty, administrators and others about academic policies and requirements and to implement the department's goals and objectives for the undergraduate program.

  • Strong interpersonal skills, including tact, diplomacy, humor, and flexibility. Ability to deal with stressful and unpleasant situations with composure and calm. Ability to independently exercise sound and professional judgement to handle confidential and sensitive matters appropriately. Ability to handle confidential information/material in a discrete manner.

  • Multicultural competencies; ability to work with diverse populations. Excellent communications skills to communicate with all levels including deans, faculty, staff, students and the public in a professional manner.

  • Ability to write concisely, persuasively, and in summary form. Skill to compose, edit and proofread narrative sections of printed information. Ability to express verbally in a professional, concise and courteous manner.

  • Skills in service orientation, organization, active listening, and critical thinking. Skill in analysis, development, implementation and management of academic and student programs. Ability to analyze and evaluate student data and academic records.

  • Demonstrated ability to work independently or collaboratively in a team-oriented environment, exercising creativity and initiative in performance of job responsibilities.

  • Job offer is contingent a on clear background check.

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