UCSD Layoff from Career Appointment: Apply by 09/23/2019 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/02/2019. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DEPARTMENT OVERVIEW

UC San Diego Extension is fully self-supporting, operating year-round (12 months of active instruction) with a budget of $47 million annually in primarily fee income. The unit has over 250 career employees, including academic, management, staff and executive, as well as represented and non-represented positions. Many casual or contract employees and student workers also serve in the organization. In addition, Extension employs about 1,000 active by-agreement instructors.

Extension operates in 200,000 square feet of managed space, including a large off-campus classroom facility. The unit maintains a robust online learning platform, operating 24/7 with webcasting and video-conferencing capability. Extension also has a strong web presence with e-commerce operating 24/7. There are over 60,000 enrollment transactions annually; 35,000 outreach certification transactions and 25,000 service transactions.

Extension supports a robust network of representatives, agents, and students (both residential and online) around the globe. Along with all of this, Extension operates two television stations, a variety of public lecture programs and is active in federal, state, local, and private research and technical assistance programs and activities.

POSITION OVERVIEW

Under the direction of the International Student Services Financial Manager applies professional financial services concepts. Applies organization policies and procedures to resolve a variety of moderately complicated issues. Works on financial services problems of moderate scope where analysis of situations or data requires a review of a variety of factors.,

Monitors the follow-through for all financials and due-diligence related to Service Agreements, university partners, MOUs, agents, and vendor agreements. Manages budgeted expenses to achieve or exceed planned margin in open-enrollment courses and in custom contract programs. Ensures the efficient and accurate delivery of program invoicing, agent and vendor payments, payroll reporting, cost forecasting, internal financial process improvement, and sophisticated financial reports and presentations. Conducts on-going process and systems analysis to identify, design, develop, and recommend new or enhanced business processes and reporting functions in support of fiscal administration.

Liaises with campus administrative and academic departments as needed to ensure current, accurate information as well as effective controls and efficient procedures for all ISS financial operations. Delivers and improves a sound fiscal and systems environment in support of the delivery of excellent student services and in support of business development to increase international student enrollments throughout the Division. Collaborates with the International Programs Director and Operations Manager, Business Affairs, Cashiering, and other departments of the Division on financial matters. Develops and ensures the high level of customer service and intercultural sensitivity needed for the ISS financial unit in dealing with agents, students, vendors, and other clients.

• Please submit a cover letter for a complete application packet.

• Overtime may be required during quarterly peak enrollment.

• No vacation is approved during registration and peak periods and vacation of more than 1-2 days is not allowed during the summer due to heavy enrollments and staffing needs.

• Demonstrated fiscal/accounting experience, including accounts receivable and accounts payable, with proven experience analyzing, interpreting, and summarizing data.

• Demonstrated analytical experience determining income and expenditure trends; troubleshooting, determining, and solving procedural problems or inconsistencies; preparing scheduled and ad hoc financial reports.

• Experience reviewing, monitoring, and analyzing financial expenditures, explaining trends and anomalies, and recommending corrective action. Strong knowledge of financial data management and reporting systems.

• Proven experience effectively drafting and editing complex and detailed messages, reports, contracts, and agreements for both international and domestic markets, showing a strong command of English grammar, usage rules, and appropriate tone.

• Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Proven experience with policies and procedures relating to accounting, budgeting, bookkeeping, reconciliation, auditing, purchasing, disbursements, and other fiscal matters.

• Demonstrated experience managing a large volume of work rapidly and accurately with excellent attention to detail and accuracy. Proven experience prioritizing and managing multiple requirements with frequent interruptions.

• Demonstrated advanced user of Microsoft Office applications to organize and analyze enrollment and financial information, and to produce reports, business letters, and spreadsheets; ability to use computerized business applications to create workplace efficiencies and to contribute to the development of automated and web-based systems.

• Working experience communicating effectively with a wide variety of multicultural individuals on campus and in the community, on the phone, in writing, and in person, including public speaking in front of groups who do not understand English well.

PREFERRED QUALIFICATIONS

• Knowledge of the Federal Educational Rights and Privacy Act (FERPA) and UCSD-ESPP policies and procedures concerning maintenance and confidentiality of academic records.

• Knowledge of U.S. federal laws regarding visa issuance and student status; knowledge of federally-mandated reporting and records-maintenance requirements and responsibilities of universities in enrolling international visitors.

• Native or near-native speaking fluency in one or more of the following languages: Arabic, Portuguese, Spanish, French, Japanese, Korean, Chinese.

• Job offer is contingent upon satisfactory clearance based on Background Check results.

• Duties may require direct contact with children (defined as individuals under the age of 18); completion of the Child Abuse and Neglect Reporting Act (CANRA) training and form will be required.