#101881 Administrative Assistant/Litigation Liaison

Location
La Jolla, CA
Posted
Sep 20, 2019
Institution Type
Four-Year Institution

UCSD Layoff from Career Appointment: Apply by 09/24/19 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 10/30/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

UCSD Department of Psychiatry is one of the most innovative and productive academic departments in the country, offering challenging career opportunities in the diverse areas of advanced educational programs, cutting-edge research, and state-of-the-art clinical services. The department is committed to offering a dynamic learning environment and growing opportunities to its talented and dedicated employees.

UCSD Department of Psychiatry provides Transitional Case Management as contractor for California Department of Corrections and Rehabilitation. Community & Institution based social workers provide service to persons residing in CDCR institutions preparing them for discharge and stabilization in a community setting whereby assisting with aspects of the successful transition to community life.

Under the general supervision of the Supervisor and in support of the Transitional Case Management Program (TCMP), the incumbent serves as primary liaison for litigation inquiries and distribution of authorized information requested by the following agencies, Department of Adult Parole Operations(DAPO) Contract Management, California Department of Corrections and Rehabilitation(CDCR) Office of Legal Affairs (Armstrong Litigation Unit), American Disabilities Act (ADA) Coordinators and any other entity, as directed by management.

Coordinates the day-to-day business operations of TCMP including; maintaining up-to-date log of all TCMP litigation inquiries and information provided; coordinating the timely distribution of the ADA List, Lifers List, VA outcome list and keeping up-to-date Armstrong Tour Monitoring Schedules. Will also facilitate completion of reports (quarterly, annual, and final reports), respond to queries regarding complex issues and information and performs special projects as directed.

Assist with data collection, data analysis, data management and data cleaning. Coordinates travel, and provides general office support. Provide full scope of office management and senior level support; manage workflow, calendars, and schedules. Develop and maintain tracking system for contract compliance, pending projects, assignments and all associated deadlines.

MINIMUM QUALIFICATIONS
  • Demonstrated advanced organizational and project management skills, including ability to work independently, determine appropriate priorities, and complete projects accurately, efficiently, and with a high level of attention to detail, despite competing deadlines.

  • Demonstrated superb interpersonal skills to successfully interact with a variety of people, including high-level executives, civic leaders, and members of the community from diverse cultures and backgrounds. Ability to exercise political acumen and maintain strict confidentiality (in interactions with both internal and external people) concerning work-related information.

  • Proven excellent computer skills, including at least intermediate-level ability with Microsoft Office programs. Strong ability to create complex spreadsheets and Word documents.

  • Demonstrated experience with complex calendaring, travel, and event planning.

  • Skill in analyzing information, situations, practices, or procedures to define the problem or objective, identify relevant factors, formulate logical and objective conclusions, and recognize alternatives and their implications.

  • Demonstrated ability to develop, implement, and maintain computerized and paper record keeping and filing systems.

  • Demonstrated ability to resolve conflicts with creativity and authority while maintaining a professional relationship. Ability to control situations or events in the absence of higher authority and ability to make recommendations or decisions that affect office operations and activities.

  • Ability to interpret and disseminate information on a wide variety of complex policies from various organizations.

  • Skill to communicate effectively, diplomatically, and professionally, both orally and in writing.

PREFERRED QUALIFICATIONS
  • Bachelor's degree.

  • Must have working knowledge and experience in understanding and complying with prison policies related to conducting inmate interviews, central file reviews and medical file reviews, as well as, of community resources, including financial programs and support services (i.e. Medi-Cal, Medicare, General Relief, Social Security Administration and Veterans Administration). Must also have experience in understanding and complying with general Federal, State and local laws related to social welfare.

  • Knowledge of UCSD Policy and Procedures. Familiarity with UCSD systems, including IFIS, Financial Link, Travel, etc.

SPECIAL CONDITIONS
  • Employment is subject to a criminal background check.

  • Must be able to work regular overtime as needed.

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