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Accounts Payable Coordinator

Employer
Lewis University
Location
Romeoville, IL

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Job Details

PAF/Position Details

Position Details

Position TitleAccounts Payable CoordinatorPosition StatusFull-Time Position Summary Information

Job Description Summary

Reporting to the Controller, the Accounts Payable Coordinator manages and analyzes the University payables. The position works closely with campus departments, and internal and external constituencies to ensure timely and accurate payment of University expenses.

Responsibilities

Responsible to model the University Mission through dedicated job performance, service excellence to constituencies, respectful collaboration and active support of the University’s Mission in Catholic and Lasallian higher education.

Essential Functions
-Demonstrate an attitude and behavior that reflects the missions and values of the university and department. Ensure accurate, timely, and efficient processing of invoices and payments
-Process invoices for payment in accordance with the Business Office, University, and other regulatory agency policy and procedures.
-Collaborate with the University Departments and Accounting team to review invoices and payment requests and resolve any issues or discrepancies ahead of initiating the payment process.
-Develop, generate, and evaluate routine reports and ad hoc reports to ensure transaction accuracy, identify discrepancies, and collect metrics as assigned.
-Collaborate with Purchasing Department to coordinate process improvements and review of open purchase orders.
-Provide data and serve as point person for A/P-related requests during fiscal year-end audit as requested.
-Review and recommend updates to university A/P policies, procedures, and practices to result in optimal functionality and compliance.

A/P System Coordination
-Acquire and maintain an in-depth knowledge of A/P related functions in Banner.
-Coordinate the fiscal and calendar year-end activities.
-Coordinate month and quarter-end activities.
-Coordinate and perform testing of system upgrades, patches and new releases which impact the A/P module within the Banner system and Evisions software in coordination with the Office of Technology; serve as functional expert for all Banner A/P related forms and processing issues and Evisions processes.

Tax Compliance and Reporting
-Coordinate the 1099 reporting process including reconciliation, remittance to tax authorities, and distribution to recipients. Serve as point of contact for 1099 inquiries.
-Work with Payroll and HR staff to resolve all employee/independent contractor issues.
Finance/Accounting Office Support
-Coordinate with Controller and Accounting team to develop and maintain MyLewis portal presence/resources to assist constituents in locating appropriate forms, policies, schedules, etc.
-Maintain a positive, organized, and professional image of the Accounts Payable department with faculty, staff, vendors, external agencies, and the general public.
-Maintain up-to-date written procedures for accounts payable functions.
-Provide support for department-wide initiatives and projects as needed.
-Other duties as assigned.

Minimum Qualifications

Associate degree or higher preferred. Minimum of 3 years accounts payable experience in a corporate, non-profit, or higher education environment. Proficiency with Microsoft Office, strong organizational skills and the ability to manage multiple priorities are necessary. Strong verbal and written communication skills. Well organized and detail oriented. Proactive and able to make recommendations to improve accounts payable processes. Experience with Banner and Evisions is desirable but not required.

Preferred QualificationsEssential DutiesWork hours

Full-time

Posting Detail Information

Posting NumberS00535Posting Date 08/01/2019Closing DateOpen Until FilledNoSpecial Instructions SummarySupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Associates degree or higher?
    • Yes
    • No
  2. * Do you have experience with Banner?
    • Yes, 2 or more years
    • Yes, less than 2 years
    • No
  3. * Do you have a minimum of 3 years accounts payable experience in a corporate, non-profit, or higher education environment?
    • Yes
    • No
  4. * Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
    • Yes
    • No
Applicant DocumentsRequired Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcripts

Organization

Located 30 minutes southwest of Chicago, Lewis University is a comprehensive, Catholic university where the traditions of liberal learning and preparation for professional life give the university its educational identity and mission focus. Nationally recognized by U.S. News & World Report, The Princeton Review and Colleges of Distinction, Lewis University is a dynamic and growing institution.

Lewis is a coeducational university providing more than 80 undergraduate majors and programs of study, 25 graduate programs, and accelerated programs for working adults through the Colleges of Arts and Sciences, Business, Education and Nursing and Health Professions. Premier programs include aviation, criminal/social justice, education, nursing, and business. Lewis is one of many schools sponsored by the De La Salle Christian Brothers with over 320 years of teaching experience in the Lasallian traditionlewis_university1.jpg.

History
Founded in 1932 under the direction of the Chicago Archdiocese and Bishop Bernard J. Sheil, Lewis began as the Holy Name Technical School for boys. Aviation technology was the special emphasis of instruction and the origin of today’s highly regarded Department of Aviation. In 1952 the school was renamed the Lewis College of Science and Technology. In 1960, the De La Salle Christian Brothers - members of a 326-year-old religious order devoted exclusively to teaching and named after Saint John Baptist de La Salle, their founder and Patron Saint of Educators – assumed direction of the institution. Today, with growing enrollment, outstanding programs, experienced faculty and motivated students, Lewis University is recognized as one of the finest, mid-sized, comprehensive Catholic universities in the country.

Control
Private, co-educational, founded in 1932.

Affiliation
Catholic and Lasallian. One of more than 60 universities worldwide sponsored by the De La Salle Christian Brothers.

A Welcoming Campus
The Lewis main campus in Romeoville, Illinois, is a picturesque 376-acre setting which houses more than 1,300 students in 12 residence halls, all within walking distance of well-equipped classrooms, the library, the JFK Recreation and Fitness Center, the Student Union, and the Sancta Alberta Chapel. Lewis regional campuses are located in Chicago, Oak Brook, Tinley Park, Hickory Hills and Shorewood. All campuses are easily accessible to corporate offices in Chicago and the suburbs, making it easy for students to complete professional internships. In 2009, a site was opened in Albuquerque to continue the Lasallian tradition of education in the Southwest.lewis_university2.jpg

Campus Sites
Romeoville, Hickory Hills, Oak Brook, Shorewood, Tinley Park, Chicago, Albuquerque (New Mexico).

Enrollment
Lewis currently has approximately 6,000 students, 4,100 undergraduate and 1,900 graduate. Many are from the Chicago region, with international students representing nearly thirty different countries. Lewis welcomes students of all cultures and religious faiths with a 30 percent minority population and a ratio of 60 percent Roman Catholic to 40 percent other Christian/non-Christian faiths.

Experienced Faculty
Lewis has 200 full-time faculty members who take their students' personal and professional success to heart. The majority hold terminal degrees in their fields. Many are experienced practitioners. The student/faculty ratio is 13:1.

Colleges and Schools

  • College of Arts and Sciences
  • College of Business
  • College of Education
  • College of Nursing and Health Professions
  • School for Professional and Continuing Education

Degrees

  • Associate of Science (A.S.)
  • Bachelor of Arts (B.A.)
  • Bachelor of Elected Studies (B.E.S.)
  • Bachelor of Science (B.S.)
  • Bachelor of Science in Nursing (B.S.N.)
  • Master of Arts (M.A.)
  • Master of Business Administration (M.B.A.)
  • Master of Education (M.Ed.)
  • Master of Science (M.S.)
  • Master of Science in Nursing (M.S.N.)
  • Certificate of Advanced Study (C.A.S.)
  • Doctor of Education (Ed.D.)

Programs
More than 80 undergraduate majors and areas of study and 25 graduate programs.

Focus
Professional and career preparation in a liberal arts tradition

Activities
Enriched by a diverse population, Lewis offers an inviting community. With more than 100 clubs and organizations, and eighteen intercollegiate NCAA Division II athletic teams, Lewis has something of interest for everyone. Activities include the theatre and performing arts, intramural sports and athletics, a nationally recognized scholars program, and peer ministry and volunteerism.

Alumni
31,000

lewis_university3.jpg

Notable

  • Nationally recognized by U.S. News & World Report, The Princeton Review, Colleges of Distinction, College Access & Opportunity and GI Jobs
  • Largest bachelor’s degree program in Nursing in Illinois
  • Nationally ranked Flight Team
  • Nationally ranked Mock Trial Team
  • Award winning student newspaper The Flyer
  • First all digital college radio station in the country
  • One of only 14 accredited programs in Athletic Training among private universities in Illinois
  • Largest undergraduate program in Criminal Social/Justice among private universities in Illinois
  • The oldest Aviation program among universities in Illinois
  • The only University aviation program in Illinois with an airport on campus
  • Located in Will County, one of the fastest growing counties in the country
  • Largest graduate program in School Counseling and Guidance in Illinois
  • Nursing, Aviation and Education students recently achieved 100% pass rate on certification exams

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