Accounts Payable Coordinator

Job description

PAF/Position Details

Position Details

Position TitleAccounts Payable CoordinatorPosition StatusFull-Time Position Summary Information

Job Description Summary

Reporting to the Controller, the Accounts Payable Coordinator manages and analyzes the University payables. The position works closely with campus departments, and internal and external constituencies to ensure timely and accurate payment of University expenses.


Responsible to model the University Mission through dedicated job performance, service excellence to constituencies, respectful collaboration and active support of the University’s Mission in Catholic and Lasallian higher education.

Essential Functions
-Demonstrate an attitude and behavior that reflects the missions and values of the university and department. Ensure accurate, timely, and efficient processing of invoices and payments
-Process invoices for payment in accordance with the Business Office, University, and other regulatory agency policy and procedures.
-Collaborate with the University Departments and Accounting team to review invoices and payment requests and resolve any issues or discrepancies ahead of initiating the payment process.
-Develop, generate, and evaluate routine reports and ad hoc reports to ensure transaction accuracy, identify discrepancies, and collect metrics as assigned.
-Collaborate with Purchasing Department to coordinate process improvements and review of open purchase orders.
-Provide data and serve as point person for A/P-related requests during fiscal year-end audit as requested.
-Review and recommend updates to university A/P policies, procedures, and practices to result in optimal functionality and compliance.

A/P System Coordination
-Acquire and maintain an in-depth knowledge of A/P related functions in Banner.
-Coordinate the fiscal and calendar year-end activities.
-Coordinate month and quarter-end activities.
-Coordinate and perform testing of system upgrades, patches and new releases which impact the A/P module within the Banner system and Evisions software in coordination with the Office of Technology; serve as functional expert for all Banner A/P related forms and processing issues and Evisions processes.

Tax Compliance and Reporting
-Coordinate the 1099 reporting process including reconciliation, remittance to tax authorities, and distribution to recipients. Serve as point of contact for 1099 inquiries.
-Work with Payroll and HR staff to resolve all employee/independent contractor issues.
Finance/Accounting Office Support
-Coordinate with Controller and Accounting team to develop and maintain MyLewis portal presence/resources to assist constituents in locating appropriate forms, policies, schedules, etc.
-Maintain a positive, organized, and professional image of the Accounts Payable department with faculty, staff, vendors, external agencies, and the general public.
-Maintain up-to-date written procedures for accounts payable functions.
-Provide support for department-wide initiatives and projects as needed.
-Other duties as assigned.

Minimum Qualifications

Associate degree or higher preferred. Minimum of 3 years accounts payable experience in a corporate, non-profit, or higher education environment. Proficiency with Microsoft Office, strong organizational skills and the ability to manage multiple priorities are necessary. Strong verbal and written communication skills. Well organized and detail oriented. Proactive and able to make recommendations to improve accounts payable processes. Experience with Banner and Evisions is desirable but not required.

Preferred QualificationsEssential DutiesWork hours


Posting Detail Information

Posting NumberS00535Posting Date 08/01/2019Closing DateOpen Until FilledNoSpecial Instructions SummarySupplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Associates degree or higher?
    • Yes
    • No
  2. * Do you have experience with Banner?
    • Yes, 2 or more years
    • Yes, less than 2 years
    • No
  3. * Do you have a minimum of 3 years accounts payable experience in a corporate, non-profit, or higher education environment?
    • Yes
    • No
  4. * Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
    • Yes
    • No
Applicant DocumentsRequired Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcripts




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Job No:
Posted: 9/20/2019
Application Due: 9/25/2019
Work Type: