Administrative Assistant 2, Graduate School of Management, College of Business
- Employer
- Lewis University
- Location
- Romeoville, IL
View more
- Administrative Jobs
- Institutional & Business Affairs, Business & Financial Management, Clerical & Administrative Support
- Employment Type
- Full Time
- Institution Type
- Four-Year Institution
Job Details
Under minimal supervision from the Assistant/Associate Dean(s), the Administrative Assistant 2 shall coordinate and perform responsible clerical and administrative assistant duties for the College of Business (COB) and Graduate School of Management (GSM) faculty and staff.
ResponsibilitiesResponsible to model the University Mission through dedicated job performance, service excellence to constituencies, respectful collaboration and active support of the University’s Mission and Catholic and Lasallian higher education.
-Provide daily secretarial/clerical support to the Assistant/Associate Dean(s), COB & GSM Staff and to the Department and Program Chairs, as required.
-Prepare complex materials, charts, tables and graphs from rough draft to final form without specific instructions.
-Answer telephone and written inquiries giving prompt and accurate information back to students, faculty/staff and the public in a professional and courteous manner.
-Act as liaison between graduate students and faculty, Academic Program Directors, and other university departments, disseminating information as needed or requested.
-Independently compose narrative letters of average difficulty involving subject matter, knowledge and discretion.
-Support faculty in establishing and maintaining Blackboard course shells for all GSM courses each semester, in collaboration with the Center for Academic Technology Solutions.
-Direct students and/or the public to the appropriate locations on campus to address their particular needs
-Maintain a clear and consistent filing system that allows for quick retrieval of materials and information through e-files/electronic databases and/or paper
-Monitor and maintain all inventory office supplies within the College of Business and Graduate School of Management and submitting orders for supplies that need to be replenished.
-Utilize the University’s ERP software to retrieve data regarding course enrollments and student lists, etc.
-Keep current on necessary computer programs through in-house training sessions. i.e. Blackboard, Banner, Etc.
-Assist Department Chairs, Program Directors, Assistant/Associate Dean(s) and the Dean with preparation of COB & GSM course schedules; distribute and collect course scheduling documents to Academic Chairs.
-Responsible for data entry course schedule into University’s Banner System.
-Administer processing of book orders for COB & GSM degree programs. Prepare and post book list on Blackboard.
-Facilitate collection and placement of faculty syllabi in the University’s Shared Network Folder, no later than 30 days prior to start of each semester.
-Assist in planning and organizing for special events within the College of Business & Graduate School of Management.
-Prepare, secure appropriate signatures, and submit course modifications to Registrar.
-Compile reports as requested by Assistant/Associate Dean(s) and the COB & GSM Staff and to the Department and Program Chairs, as required.
-Coordinate with student workers that Borromeo classrooms and labs are clean.
-Use Microsoft Office Outlook for scheduling appointments, meetings, etc.
-Other related duties as assigned by the Dean, Assistant/Associate Dean(s), COB & GSM Staff and to the Department and Program Chairs
High School diploma or equivalent credentials. A minimum of 3 years prior administrative assistant experience, or other relevant experience. Microsoft software: Word, Excel, Access, PowerPoint, Outlook; Office 365. Enterprise Resource Planning Software: Banner, Netsuite, etc. Additional Software: Blackboard, Constant Contact, SurveyGizmo, SurveyMonkey. Exceptional analytical, organizational, time management, interpersonal, visual, and communication (verbal, strong writing, editing) skills. Demonstrated proficiency with Microsoft Office computer software (e.g. word processing, spreadsheets, presentation software, publication layout). Ability to develop and maintain a working knowledge and understanding of university systems, policies, and procedures. Self-motivated with a willingness to take initiative with tasks and projects while handling multiple projects at once. Demonstrated work experience involving significant interaction and collaboration with others. Professional attitude and disposition. Ability to maintain confidentiality and work with sensitive information.
Preferred QualificationsBachelor’s degree preferred. Prior office experience in higher educational setting.
Essential DutiesWork hoursfull-time
Posting Detail Information Posting NumberS00570Posting Date 09/06/2019Closing DateOpen Until FilledNoSpecial Instructions SummarySupplemental QuestionsRequired fields are indicated with an asterisk (*).
- * Do you have a high school diploma or equivalent credentials?
- Yes
- No
- * Do you have a minimum of 3 years prior administrative assistant experience?
- Yes
- No
- * Are you proficient with Microsoft Office, including Word, Access, Excel?
- Yes
- No
- * Will you now or in the future require sponsorship for employment visa status (e.g., H-1B status)?
- Yes
- No
- Resume
- Cover Letter
- Transcripts
Organization
Located 30 minutes southwest of Chicago, Lewis University is a comprehensive, Catholic university where the traditions of liberal learning and preparation for professional life give the university its educational identity and mission focus. Nationally recognized by U.S. News & World Report, The Princeton Review and Colleges of Distinction, Lewis University is a dynamic and growing institution.
Lewis is a coeducational university providing more than 80 undergraduate majors and programs of study, 25 graduate programs, and accelerated programs for working adults through the Colleges of Arts and Sciences, Business, Education and Nursing and Health Professions. Premier programs include aviation, criminal/social justice, education, nursing, and business. Lewis is one of many schools sponsored by the De La Salle Christian Brothers with over 320 years of teaching experience in the Lasallian tradition
.
History
Founded in 1932 under the direction of the Chicago Archdiocese and Bishop Bernard J. Sheil, Lewis began as the Holy Name Technical School for boys. Aviation technology was the special emphasis of instruction and the origin of today’s highly regarded Department of Aviation. In 1952 the school was renamed the Lewis College of Science and Technology. In 1960, the De La Salle Christian Brothers - members of a 326-year-old religious order devoted exclusively to teaching and named after Saint John Baptist de La Salle, their founder and Patron Saint of Educators – assumed direction of the institution. Today, with growing enrollment, outstanding programs, experienced faculty and motivated students, Lewis University is recognized as one of the finest, mid-sized, comprehensive Catholic universities in the country.
Control
Private, co-educational, founded in 1932.
Affiliation
Catholic and Lasallian. One of more than 60 universities worldwide sponsored by the De La Salle Christian Brothers.
A Welcoming Campus
The Lewis main campus in Romeoville, Illinois, is a picturesque 376-acre setting which houses more than 1,300 students in 12 residence halls, all within walking distance of well-equipped classrooms, the library, the JFK Recreation and Fitness Center, the Student Union, and the Sancta Alberta Chapel. Lewis regional campuses are located in Chicago, Oak Brook, Tinley Park, Hickory Hills and Shorewood. All campuses are easily accessible to corporate offices in Chicago and the suburbs, making it easy for students to complete professional internships. In 2009, a site was opened in Albuquerque to continue the Lasallian tradition of education in the Southwest.
Campus Sites
Romeoville, Hickory Hills, Oak Brook, Shorewood, Tinley Park, Chicago, Albuquerque (New Mexico).
Enrollment
Lewis currently has approximately 6,000 students, 4,100 undergraduate and 1,900 graduate. Many are from the Chicago region, with international students representing nearly thirty different countries. Lewis welcomes students of all cultures and religious faiths with a 30 percent minority population and a ratio of 60 percent Roman Catholic to 40 percent other Christian/non-Christian faiths.
Experienced Faculty
Lewis has 200 full-time faculty members who take their students' personal and professional success to heart. The majority hold terminal degrees in their fields. Many are experienced practitioners. The student/faculty ratio is 13:1.
Colleges and Schools
- College of Arts and Sciences
- College of Business
- College of Education
- College of Nursing and Health Professions
- School for Professional and Continuing Education
Degrees
- Associate of Science (A.S.)
- Bachelor of Arts (B.A.)
- Bachelor of Elected Studies (B.E.S.)
- Bachelor of Science (B.S.)
- Bachelor of Science in Nursing (B.S.N.)
- Master of Arts (M.A.)
- Master of Business Administration (M.B.A.)
- Master of Education (M.Ed.)
- Master of Science (M.S.)
- Master of Science in Nursing (M.S.N.)
- Certificate of Advanced Study (C.A.S.)
- Doctor of Education (Ed.D.)
Programs
More than 80 undergraduate majors and areas of study and 25 graduate programs.
Focus
Professional and career preparation in a liberal arts tradition
Activities
Enriched by a diverse population, Lewis offers an inviting community. With more than 100 clubs and organizations, and eighteen intercollegiate NCAA Division II athletic teams, Lewis has something of interest for everyone. Activities include the theatre and performing arts, intramural sports and athletics, a nationally recognized scholars program, and peer ministry and volunteerism.
Alumni
31,000
Notable
- Nationally recognized by U.S. News & World Report, The Princeton Review, Colleges of Distinction, College Access & Opportunity and GI Jobs
- Largest bachelor’s degree program in Nursing in Illinois
- Nationally ranked Flight Team
- Nationally ranked Mock Trial Team
- Award winning student newspaper The Flyer
- First all digital college radio station in the country
- One of only 14 accredited programs in Athletic Training among private universities in Illinois
- Largest undergraduate program in Criminal Social/Justice among private universities in Illinois
- The oldest Aviation program among universities in Illinois
- The only University aviation program in Illinois with an airport on campus
- Located in Will County, one of the fastest growing counties in the country
- Largest graduate program in School Counseling and Guidance in Illinois
- Nursing, Aviation and Education students recently achieved 100% pass rate on certification exams
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