Health Professions Specialist

Job description

Health Professions Specialist

Amherst, MA
Open Date:
Sep 18, 2019

Amherst College invites applications for the Health Professions Specialist position. The Health Professions Specialist is a full time, year-round position, job group and level PT-2. Amherst College has profoundly transformed its student body in terms of socioeconomic status, ethnicity, and nationality, among other areas. Today, nearly one-quarter of Amherst’s students are Pell Grant recipients; 45 percent of our students identify as domestic students of color. Our expectation is that the successful candidate will excel at working in a community that is broadly diverse with regard to race, ethnicity, socioeconomic status, gender, nationality, sexual orientation, and religion.

The Amherst College Health Professions Program emphasizes building a sense of community among pre-health students that is collaborative and supportive and is rooted in a holistic and interdisciplinary approach to health and healing. The Health Professions Specialist is instrumental in helping to foster such a community at Amherst, among pre-health students and young alumni.

Under the leadership of the Health Professions Advisor/Assistant Dean, the Health Professions Specialist works independently to manage workflow, troubleshoots and responds to faculty and student requests, and, implements action needed, as it relates to the medical school application process. This position also supports advising and programming needs for the health professions career community team.

This position manages the application process of 120 to 140 medical, dental, and veterinary school applicants continuously throughout the year yearly and serves approximately 400 pre-health students and alumni annually through increased access to health professions advising and on-campus events.

The ideal candidate has impeccable writing and communication skills and can represent Amherst College in phone, email, and face-to-face contact with students, alumni, employers, graduate schools, parents, and faculty. Additionally, this role represents the college at regional and national meetings of professional organizations devoted to health professions advising.

This position takes appropriate actions to support a diverse workforce and participates in the College’s efforts to create a respectful, inclusive, and welcoming work environment.

Summary of Principal Duties and Responsibilities:

  • Application Process - Manages a dynamic, multi-layered application process workflow for students and young alums applying to medical, dental, and veterinary school; serves as point person for activities and works closely with the Health Professions Advisor, the Chair of the Faculty Health Professions Committee, as well as three other members of the committee, and pre-health partners across campus; coordinates the college’s annual cycle of committee meetings related to the application process, validates students’ enrollment status, major, honors, etc., communicates with national application service (AMCAS and AACOMAS) and committee letter national submission service (Virtual Evals) to verify accuracy of application submissions, responds to requests and provides information to graduate school programs, applicants and the Health Professions Committee; and maintains electronic records in Handshake, oversees the organization and tracking of all medical school interview accounts from previous applicants, and uses data collected to support new application preparation and advising; responsible for reporting for administrators, offices, and publications as requested across campus departments
  • Advising - Provides front-line pre-health advising and triage for students seeking information or have advising needs before they meet with the Health Professions Advisor; guides individual students and alumni regarding application strategies and preparation for medical school application, conducts mock interviews and provides feedback for medical school applicants; assists students with resume questions, document reviews, the use of Handshake, and other Loeb Center resources; represents the college at health professions regional and national meetings of professional organizations
  • Program Management/Administration - Manages and fosters relationships between student organizations and Loeb Center events and programming support; provides dedicated advising to the Pre-Health Peer Mentoring program including, supervising the Post-Baccalaureate intern in implementing Peer Mentoring program activities, serves as a liaison between Loeb Center operations staff and the Health Professions Advisor around Health Profession processes, procedures, and policies; responsible for the hiring and managing of summer casual workers and associated logistics for the Health Professions team, works with the Loeb Center Communications Manager to create the pre-health electronic newsletter; collects information about events and consults on stimulating messaging, organizes and executes events and other activities that promote a sense of belonging within the pre-health community at Amherst
  • Financial - Coordinates and completes the writing assistants' timesheets, tracks letter drafts and payments, and Human Resources paperwork in summer months; tracks and balances the Health Professions Budget line and the Kauffman Fellowship grant disbursement; administrates the post-baccalaureate students’ application process and paperwork, working with Financial Aid Office to determine financial need and set up payroll, and working with the Controller’s office to coordinate their timesheets and expense reimbursements

  • Bachelor’s degree, or 4 years of related experience in lieu of degree
  • 4 years of related experience
  • Strong proficiency in Microsoft Word, Excel, and Outlook; demonstrated experience using the internet and database systems
  • Sensitivity to issues of confidentiality
  • A strong advocate for diversity with a proven ability to work with a diverse population
  • Excellent career counseling and advising skills with the ability to understand diverse students’ needs and concerns
  • Strong time management skills with attention to detail and ability to multi-task
  • Strong analytical and problem-solving skills
  • Exceptional communication, interpersonal and customer service skills
  • Strong writing and editing skills
  • Results-oriented, with the ability to manage multiple assignments simultaneously while meeting aggressive schedules
  • Ability to collaborate with faculty, students, administrators, and departments campus-wide
  • Capability to synthesize large amounts of complex data
  • Demonstrated success taking initiative, working independently and collaboratively
  • Advising experience
  • Experience running events that incorporate individual students, student pre-health groups, alumni, and guest speakers preferred

Application Instructions:

Interested candidates are asked to submit a cover letter, resume, and the names and contact information (email and/or telephone numbers) for three professional references. Review of applications will continue until the position is filled.


Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts, a town of approximately 35,000 residents in the western part of the state. The college’s community is composed of about 1,800 students from 48 states, plus Washington, D.C., Puerto Rico and 54 countries around the world, and about 1,000 staff and faculty. The college’s scenic 1,000-acre campus includes a 500-acre wildlife sanctuary and the Book & Plow Farm; three museums: Emily Dickinson Museum, Beneski Museum of Natural History and Mead Art Museum; and multiple educational and cultural venues and resources through the Five College Consortium. The town of Amherst offers an amazing variety of coffee shops, restaurants and entertainment, and a very active outdoor life. Our vibrant campus, diverse community and beautiful surrounding, makes Amherst College and the Town of Amherst the perfect place to work, learn and live!




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Job No:
Posted: 9/20/2019
Application Due: 12/9/2019
Work Type: