Administrative Specialist, School of Humanities

The University of Southern Mississippi is currently accepting applications for the position of Administrative Specialist, School of Humanities.

Position Details LocationHattiesburg

118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States DivisionSchool of Humanities Position TypeStaff Employment StatusFull Time Grant FundedNo Salary Range26,000.00 - 26,701.00 Posting Close DateOpen until filled

Job Summary
This position exists to provide direct support to school directors, faculty, staff and students in the day-to-day operations in Academic units. Often serving as the main point of contact, this position is a vital component in a coordinated effort focusing on student success.

Primary Duties and Responsibilities
1. Acts as academic support for the School including, but not limited to, corresponding with prospective students, preparing and sending necessary student forms, maintaining appropriate student files and working with faculty, staff, students and the university community.

2. Assists with preparation of course scheduling, room reservations and student scheduling needs.

3. Maintains and reconciles all school budgets in a timely manner. Assists university units and external agencies with budget requests. Prepares budgetary forms and payroll reports, obtains appropriate signatures and routes to appropriate entities. (i.e. Purchase Orders, Permission to Travel, Reimbursement Voucher, etc.)

4. Maintains and tracks school inventory. Conducts regular inventory audits. Assists in state mandated audits. Orders course and lab supplies, as requested.

5. Processes necessary forms for school maintenance, supply purchases, awards, etc. through the University and Foundation. Prepares appropriate hiring paperwork for faculty, staff, adjuncts, student employees, etc.

6. Provides administrative support for the School including, but not limited to, event planning, calendar/scheduling and correspondence.Please list the six primary duties of this position. Primary duties are those duties in which the incumbent would spend most of their time performing. Please include “and performs other duties as assigned” at the end of your last primary duty.

Minimum Qualifications High school diploma or general education degree (GED) and one year of related experience.

Knowledge, Skills & Abilities

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence in Microsoft Office.
• Ability to maintain cooperative relationships with colleagues.
• Excellent interpersonal, organizational, oral and written communication skills.
• Ability to exercise discretion, confidentiality and judgment in dealing with sensitive issues.
• Proficiency with a computer and ability to perform data entry.

Preferred Qualifications

Bachelor’s Degree. Experience working in academia. Knowledge of PeopleSoft, University Foundation Go! System, Ad Astra, and FacultyEnlight.

About The University of Southern Mississippi
The University of Southern Mississippi (USM) is a comprehensive public research institution delivering transformative programs on campuses in Hattiesburg and Long Beach, at teaching and research sites in central and southern Mississippi, as well as online. Founded in 1910, USM is one of only 130 universities in the nation to earn the Carnegie Classification of Institutions of Higher Education's "R1: Doctoral Universities - Very high research activity" designation, and its robust research enterprise includes experts in ocean science and engineering, polymer science and engineering, and sport venue safety and security, among others. USM is also one of only 40 institutions in the nation accredited in theatre, art and design, dance and music. As an economic driver, USM generates an annual economic impact of more than $600 million across the state. USM welcomes a diverse student body of approximately 15,000, representing 71 countries, all 50 states, and every county in Mississippi. USM students have collected four Truman Scholarships and 36 National Science Foundation Graduate Research Fellowships, while also leading Mississippi with 24 Goldwater Scholarships, an honor that recognizes the next generation of great research scientists. Home to the Golden Eagles, USM competes in 17 Division I sports sponsored by the National Collegiate Athletic Association (NCAA). For more information, visit www.usm.edu.

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.