Posting Details

Job Posting Information

Vacancy TypeSHRAIs Internal Transfer OnlyNoTime Limited?NoTime-Limited Appointment LengthTitleBusiness Services CoordinatorBand LevelAdvancedWorking TitleBusiness Services CoordinatorSalary Range$31,888 - $59,049Anticipated Hiring Range$46,617 - $53,000Salary Grade Equivalency67Position Number00105752Work ScheduleMonday - Friday 8-5 pm or 9-6 pm; flexibleDoes the regular and recurring schedule of this position result in the employee working more than ½ of their hours between 4 pm and 8 am? (Meal periods do not count).NoFull Time Equivalent (FTE)1.00Department150201 - Parks, Recreation & Tourism MgDepartmentParks, Recreation & Tourism MgJob City & StateRaleigh, NCPrimary Function of Organizational Unit

The College of Natural Resources (CNR) at North Carolina State University is a world leader in the sustainable use of natural resources. The college’s comprehensive approach to teaching, research, and service encompass the many and varied ways in which people’s physical, economic, and social needs are met through the wise use of natural resources.

The Department of Parks, Recreation, and Tourism Management (PRTM) is a multi-disciplinary department that addresses critical research questions related to human dimensions of natural and built environments, livable communities, youth development and physical activity, and sustainable tourism and economic development of rural and urban areas.

The mission of PRTM is to advance and disseminate scholarship concerning management and use of natural and cultural resources for recreation, tourism, and sport through research, teaching, and public engagement. Inclusiveness and diversity are academic imperatives and thus are university and departmental goals. PRTM faculty enjoy a vibrant scholarly environment supportive of innovative high impact research.

Essential Job Duties

The Office Manager administers all financial, human resources, and faculty affairs functions for the Department of Parks, Recreation, and Tourism Management (PRTM). This position works collaboratively with the PRTM Department Head and College of Natural Resources Business Office.

This position is responsible for preparing financial and human resource (HR) reports, analyzing and interpreting accounting records, reconciling accounts, developing and implementing control systems and budgets, and cost determination and distribution. This position manages funding from multiple sources, including state appropriated and federal funds, extension funds, state research funds, foundations, etc.

Position duties include, but are not limited to:

Financial Responsibilities

• Manage and monitor more than 100 department accounts including state, foundations, and endowment fund account; manage departmental student fees accounts and clearing.
• Ensuring accuracy and compliance of expenditures in accordance with state and federal guidelines. Tasks include compiling and auditing data, reviewing and approving financial transactions within the department, and managing the workflow of financial transactions
• Developing and implementing budget strategies for the department to manage expenditures; work collaboratively with the College business office to manage closeout at the end of the fiscal year.
• Prepare reports, disseminates and interprets financial reports for the Department Head and other department administrators as needed.
• Serve as the financial, human resources, and business management point of contact for faculty, staff, and students within the PRTM Department
• Managing requisitions, contracts, vouchers, IDT’s, procurement, and Reporter
• Keeps abreast of University spending guidelines and uses knowledge, technical expertise, and analytical skills to accurately monitor financial transactions and advise accounting personnel on policies, procedures, and allowable expenses.
• Oversees daily processing for expenditures and uses reports to reconcile transactions for PRTM projects. Analyzes monthly reconciliation reports for compliance to State and Federal regulations.
• Serve as the departmental travel coordinator, approving and reconciling all travel requests and reimbursements.
• Serve as the departmental purchasing agent.

Human Resources

• Serve as Wolf Time Leave Coordinator for monthly employees.
• Serve as primary HR Administrator for PRTM hires (This includes hiring SHRA, EHRA, Post Doc, Work Study, and Temporary Staff).
• Serve as the lead for processing summer salary and supplemental compensation requests.
• Oversee and process employment actions (position creation, position modification, advertisement, selection, hiring, onboarding, etc.).
• Serve as the lead timekeeper for PRTM Temporary Staff
• Coordinate all employee searches for PRTM

Faculty Affairs

• Coordinate the Reappointment, Promotion, and Tenure process for PTRM
• Coordinate the Post Tenure Review process for PTRM
• Ensure timely processing of Statements of Faculty Responsibilities
• Work collaboratively with College Faculty Affairs Officer, responding to all requests.

Other Work/Responsibilities

• Identify access needed for departmental employees and requests as needed
• Special projects and duties assigned by the department head

Minimum Experience/Education

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.

Departmental Required Skills

• Demonstrated communication skills, both oral and written.
• Strong interpersonal skills, with the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to gather and compile data, prepare reports, and develop and implement multiple operating budgets.
• Familiarity with human resources concepts, practices, policies, and procedures as they apply in a Business Office setting.
• Ability to independently interpret and apply a thorough knowledge of generally accepted accounting principles and application to cost, governmental accounting, and non-governmental accounting.
• Experience with financial and travel management systems, such as PeopleSoft or similar software required.
• Experience with Human Resources systems, such as PeopleAdmin or similar software required.
• Must have experience with accounts payable, travel, and vendor maintenance .
• Experience with Google Mail, Calendar, and other Google Applications or similar software.
• Strong interpersonal, computer, and organizational skills.
• Strong writing and oral communication skills with a focus on providing excellent customer service.
• Ability to work cooperatively with others.
• A high degree of discretion in dealing with sensitive information.

Preferred Experience, Skills, Training/Education

• Bachelor’s degree is preferred
• At least four years of experience in a financial and/or human resources capacity in higher education
• Demonstrated advanced-level knowledge of Microsoft Excel

Required License or Certification

N/A

Special Instructions

In addition to your application please submit a cover letter, resume, and the contact information for at least three professional references.

Please make sure that the work history listed on your application is identical to the work history listed on your resume.

Job Open Date09/18/2019Must Be Open Until---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)09/25/2019Is this position partially or fully funded on ARRA stimulus monies?NoProposed Hire Date10/01/2019Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

AA/EOE

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity?
   • NCSU Website
   • NCSU Executive Search Services
   • Monster.com
   • CareerBuilder.com
   • InsideHigherEd.com
   • HigherEdJobs.com
   • Other Online Job Board
   • Carolina Job Finder / Employment Guide
   • Job / Career Fair
   • The Chronicle of Higher Education
   • Professional Journal
   • Print Advertisement (Newspaper / Periodical)
   • Professional Organization
   • Higher Education Recruitment Consortium (HERC)
   • Direct Contact from NCSU HR Representative / Recruiter
   • NCSU Employee Referral
   • Social Media (LinkedIn, Twitter, Facebook, Other)
   • Other
2. If you learned about this vacancy from "other source" or "other website", please provide the source.

   (Open Ended Question)

3. * Please select the response below that best describes your experience/education for the Business Services Coordinator position.
   • Bachelor's, Master's, Doctorate degree in business administration or a related field
   • Associate's degree in business administration or a related field and 2 years of related experience
   • Combination of post-high school education and 4 years of related experience (ex: 1 year towards a degree and 3 years experience)
   • High school diploma/GED and at least 4 years of related experience
   • Did not complete high school but have a combination of high school education and related experience to equal 8 years (ex. 1 year of high school and 7 years of experience)
   • None of the above
4. * Do you have business or financial services experience in a university setting?
   • Yes
   • No
5. * Please describe your experience with financial and/or HR systems. If applicable, please specifically detail your experience with PeopleSoft Financials & HR as well as Wolfpack Reporting System (WRS).

   (Open Ended Question)

6. * Please describe your experience working with faculty and students, specifically any experience you have advising faculty and/or students about financial or budgeting matters.

   (Open Ended Question)

7. * Describe your experience with the faculty reappointment, promotion and tenure process.

   (Open Ended Question)

8. * Describe the circumstances under which you used excellent organizational skills and attention to details.

   (Open Ended Question)

Application Materials RequiredRequired Documents

1. Cover Letter
2. Resume
3. Contact Information for References

Optional Documents