Posting Details

Posting Details

Requisition NumberS1898Position Number000780Position Classification TitleBusiness OfficerFunctional TitleBusiness OfficerPosition TypeStaffUniversity Information

UNC Greensboro, located in the Piedmont Triad region of North Carolina, is 1 of only 57 doctoral institutions recognized by the Carnegie Foundation for both higher research activity and community engagement. Founded in 1891 and one of the original three UNC System institutions, UNC Greensboro is one of the most diverse universities in the state with 20,000+ students, and 3,000+ faculty and staff members representing 90+ nationalities. With 17 Division I athletic teams, 85 undergraduate degrees in over 125 areas of study, as well as 74 master’s and 32 doctoral programs, UNC Greensboro is consistently recognized nationally among the top universities for academic excellence and value, with noted strengths in health and wellness, visual and performing arts, nursing, education, and more. For additional information, please visit uncg.edu and follow UNCG on Facebook, Twitter, and Instagram.

Primary Purpose of the Organizational Unit

University Advancement is responsible for the overall coordination of all private fundraising from alumni, corporations & foundations and friends of the university through the departments of Development, Annual Giving, Advancement Operations, Advancement Communications, Event Planning, Donor Relations and Alumni Engagement.

Position Summary

This position is responsible for daily administration and management of business and financial affairs in the Division of University Advancement and assisting the Assistant Vice Chancellor in the preparation, management, maintenance and oversight of all the financial business-related functions. This includes advising, consulting, and assisting all areas with policies, procedures, and enhancement of systems relating to financial matters within the unit. This position also provides support with planning, project management, facilities management and other areas as required in the overall administrative and financial operations of the unit. This position interacts with Human Resource Services, Purchasing, Financial Planning and Budgets, Accounts Payable, Financial/Business Services, Payroll, Fixed Assets, Foundation Finance and Physical Plant along with the general public and various external agencies to professionally conduct University business. Uses Microsoft Excel at an advanced level to create reports and analyze data. Attention to detail is critical and requires a high degree of accuracy and discretion. Work is often performed with considerable latitude and independent judgement under minimal supervision.

Minimum Qualifications

BACHELOR’S DEGREE IN BUSINESS ADMINISTRATION, PUBLIC ADMINISTRATION, OR RELATED BUSINESS AREA; OR EQUIVALENT COMBINATION OF TRAINING AND EXPERIENCE. ALL DEGREES MUST BE RECEIVED FROM APPROPRIATELY ACCREDITED INSTITUTIONS.

Additional Required Certifications, Licensures, and CertificatesPreferred Qualifications

Department strongly prefers experience with Banner ERP System both the Finance module and Human Resources module.

The ideal candidate would be experienced at accounting policy and procedures of UNCG. Sequentially, experience in the UNC System, or other institution of Higher Education.

Alternate Option

If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Special Instructions to Applicants

Applicants are required to upload the following documents with their electronic application:

• Resume
• Cover Letter
• List of References

Applicants are required to upload a list of references of at least three (3) professional references that includes:

• Name
• Company Name
• Type of reference (Professional, Supervisor, Colleague, Academic or Personal). One (1) of those references will need to be a current or previous supervisor.
• Email Address
• Contact Phone Number

Applications are not successfully submitted until an online confirmation number has been received at the end of the application process.

Recruitment Range$60,604 to $67,337Org #-DepartmentAdvancement Operations - 33701Work Hours of Position8 A.M - 5 P.M., M-FNumber of Months per Year12Posting RequirementsJob FamilyAdministrative & ManagerialCareer Banded TitleBusiness OfficerOpen Date09/18/2019Close Date10/04/2019FTE 1.000FLSANon-ExemptIf other, please indicateIf time-limited, please specify end date for appointment.Salary Grade Equivalency73Key Responsibilities

Key Responsibilities

Key Responsibility

Preparing, Reviewing, or Processing Forms, Reports, and Documents while Maintaining Accurate Records of Operating Budget Matters

Essential Tasks

This position has direct management of operating budget of the University Advancement division:
•Set up, maintain, and monitor all organizations (departments) and funds (State, trust, non-gift receipts) – totaling in excess of $10 million annually);
•Manage, administer and monitor all division budgets which come from a variety of funding sources, programs and activities assuring all State and UNCG policies are followed throughout the division.
•Serve as the P-Card coordinator for current card and reviewer/approver for other cards held by those in University Advancement;
•Maintain reporting of expenditures and distributing easy to understand financial statements to University Advancement department managers on a periodic basis;
•Initiate and process budget transfers and budget flexes in Banner Finance;
•Process all expenditures including personal reimbursements, travel, catering services and other inter-departmental invoices, P-card purchases and outside vendor purchases; review fund expenditures for appropriateness prior to submitting the requests for payment;
•Prepare monthly reconciliation reports of all funds.
•Serve as divisional liaison between University Advancement and purchasing for contract review and vendor sole source matters.
•Create and maintain budget and finance procedural documentation for the division.

The utilization of Excel at a high level of comfort is a critical function in the ability to provide reports to both internal and external constituents in a timely and accurate manner.

Key Responsibilities

Key Responsibility

Supervision of Other Financial Matters

Essential Tasks

•Review budget transfers of all departments; provide assistance when needed or requested.
•Notify departments of budget and cash overdrafts, and assist departmental personnel, Budget Office staff, and Controller’s staff with resolution of these issues, many of which can be complicated in terms of process and policy.
•Review and determine appropriate disposition of all budget flexibility requests in the Division; make corrections, and approve/act upon flexibility requests on behalf of the Vice Chancellor and Assistant Vice Chancellor.
•Serve as divisional resource person on Banner Finance system.
•Counsel, train, and instruct appropriate divisional employees on finance, budget, purchasing and payment procedures.

Key Responsibilities

Key Responsibility

Budget Planning

Essential Tasks

•Work with department directors and the Assistant Vice Chancellor to establish annual operating and salary budgets for the division, balancing to control totals provided by Office of Financial Planning and Budgets.
•Review and summarize requests from for new appropriations of State funds, one-time requests for State funds, and requests for “discretionary” funding.
•Develop budget reports and budget to actual reports for departments within the division.

Key Responsibilities

Key Responsibility

Salaries, Payroll and Special Projects

Essential Tasks

•Serve as backup for the management of personnel and payroll issues for the division.
•Assist the Assistant Vice Chancellor with special projects as assigned.

Competency

Competency

CompetencyBusiness AdministrationCompetency Description

Ability to independently manage a variety of business functions with dynamic funding sources and/or a variety of functional activities, programs, and/or services. Ability to interpret and/or modify policies and procedures to facilitate and ensure the application of sound business practices. May require the ability to integrate policies and procedures with work units external to the organization. Ability to interpret, modify, and monitor internal policies. Ability to participate and assist in the long and short-term strategic goals and planning. May require the ability to participate in planning for future growth.

Competency LevelJourney Competency

CompetencyFinancial ManagementCompetency Description

Ability to conduct financial management responsibilities in an organization primarily funded by a variety of dynamic and multidimensional funding sources (e.g., multiple contracts and grants, receipts, etc.). Thorough knowledge of the applicable accounting and budgeting practices and ability to contribute to budget development and/or capital expense proposals. Ability to frequently serve as an internal resource on financial matters. Ability to perform budget analyses and conduct budgetary forecasting in a financial environment with varied resources.

Competency LevelJourney Competency

CompetencyInformation Analysis and Decision-MakingCompetency Description

Ability to assess and resolve unprecedented problems that require research and review of policy and procedures. Ability to resolve problems or compliance issues. Ability to analyze moderately complex business operations and financial statements. Ability to make recommendations for approval.

Competency LevelJourney Competency

CompetencyCommunicationCompetency Description

Ability to develop and edit written documents and/or reports with comprehensive and interpretative information that usually spans across functional areas. Ability to provide documentation to explain and support conclusions. Ability to communicate comprehensive and interpretative information that spans across functional areas. Ability to respond to non routine inquiries.

Competency LevelJourneyADA Checklist

ADA Checklist

"R" for Rare (0-30%), "O" for Occasional (30-60%), "F" for Frequent (60-90%), "C" for Constant (90-100%)

Physical EffortReading - F, Vision-Preparing/Analyzing figures - F, Hearing - F, Talking - FWork EnvironmentInside - FApplicant DocumentsRequired Documents

1. Resume/CV
2. Cover Letter
3. List of References

Optional Documents

1. Other Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Please indicate how you learned of this vacant position for which you are applying:
   • CAA
   • NCAA Arts
   • ICFAD
   • SECCAC
   • Arts Council of the African Studies Association
   • Professional Job Board
   • InsideHigherEd
   • Social Media
   • Networking
   • UNCGjobsearch website
   • Other
2. If you selected "Other", please provide the name of the resource here.

   (Open Ended Question)

3. * Are you eligible to work in the United States without sponsorship?
   • Yes
   • No
4. * How often do you use Excel?

   (Open Ended Question)

5. * What functions of Excel do you use?

   (Open Ended Question)

6. * Please describe your experience using Excel for data analysis and to produce reports.

   (Open Ended Question)