Special Projects Officer
DepartmentWorking under general direction of the Director, Operations, the Special Projects Officers is responsible for identifying issues, advising on strategy and communication options, recommending solutions, implementing project plans, and responding to the objectives and priorities of the Government Relations Office (GRO).
Working closely with the Chief Government Relations and the Director, Operations, Director, other senior managers in GRO, and other senior university administrators, the Special Projects Officer will provide a high level of support to a variety of strategic initiatives in the GRO by providing logistical support in research, communication, project management, and implementation to ensure the work of the GRO is carried out efficiently and effectively.
Such project management and implementation includes: (a) developing draft communications such as remarks, presentations, and correspondence, (b) providing strategic advice and administrative support on policy matters (c) advising on draft policies and proposals, (d) undertaking detailed research and analysis on a wide variety of issues and topics related to government relations (e) facilitate project work to ensure deliverables are met within the required timelines, (f) following-up on decisions made by the members of the senior members of GRO, and various committees, and (g) ensuring ongoing maintenance of the highest level of pro-activity and service for the GRO portfolio.
The Special Projects Officer will be highly involved with advancing projects, and undertaking initiatives and daily activities within GRO that require knowledge of confidential information about the staffing, priorities and strategic directions of the Office.
University degree required, post graduate degree (Master's or Ph.D) preferred, or equivalent in education and experience.
Minimum four (4) years’ years of project management experience, including leading, organizing and tracking the outcomes of complex and multi-stakeholder projects, preferable in a university setting. Experience conducting research, producing detailed and comprehensive reports from a large volume of complex information, and presenting on the research. Experience leading complex and multi-stakeholder projects. Experience with University governance, higher education sector, and public sector administration is an asset.
Advanced computer skills in Microsoft Office (must be able to set up templates and macros in Word and Excel, set up Excel spreadsheets and graphics, and prepare sophisticated PowerPoint presentations). Familiarity with Microsoft SharePoint and Adobe InDesign an asset. Familiarity with scheduling software, Acrobat and other Adobe software an asset. Strong research, analytical, and problem solving skills; excellent presentation and interpersonal skills; polished writing and excellent communication skills; superior organizational skills in planning, project management and task coordination with a high level of attention to detail.
Must be able to conduct thorough research, concisely summarize information and provide a rationale for action. Knowledge of university policies and procedures, and an understanding of the University’s organizational structure, including its governance. Knowledge about media (including traditional, new and social media), protocol, diplomacy and an excellent understanding of the University’s mission and intersection with the broader community. Ability to work under pressure with shifting priorities; high degree of political acuity and judgment; ability to work independently with a high degree of initiative, discretion, and tact; ability to select/design appropriate diagnostic tools (surveys, interviews, groups); ability to deal with senior University Officers in a manner which facilitates cooperation and consensus building.
Department: Government Relations Office
Campus: St. George (downtown Toronto)
Job Field: Governance & Policy
Job Posting: Sep 18, 2019
Job Closing: Sep 25, 2019, 10:59:00 PM