HR Specialist

Job description

Posting Details

Posting Details

Posting NumberS04001PWorking TitleHR SpecialistDepartmentVet Med Business OfficeAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/Department

The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health.

The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment. We an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in our Principles of Community (

College/Unit/Department TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

8:00 a.m. – 5:00 p.m. Monday – Friday

Advertised SalaryCommensurate with ExperiencePosting Date09/18/2019Open until filledYesClosing DateProposed Starting Date10/21/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleHR/EEO/OD Paraprofessional/ProfessionalPay GradeFLSAJob FamilyFTE1.00Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

The College of Veterinary Medicine (“CVM”) at the University of Georgia seeks applicants for the position of Human Resources Specialist. The HR Specialist will report to the CVM Director of Human Resources and will serve as HR support to eleven departments within CVM. This position will exercise professional judgement and discretion in the coordination of HR operations, which include faculty appointment processing, contract renewals, promotion and tenure tracking, and other faculty related HR functions.

Knowledge, Skills, Abilities and/or Competencies

• Basic computer skills and experience with MS Word and Excel
• Ability to multi-task
• Knowledge of UGAJobs and policies and procedures of UGA Faculty Affairs Office
• Strong attention to detail
• Ability to interpret policies and procedures.
• Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels; exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness.

Physical Demands

Typical office duties. Sitting or standing in a comfortable position.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?NoDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)YesCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Support the College’s Administrators in hiring of their respective faculty

Advise College hiring units on the hiring process for faculty including assistance with current policies, approvals, new positions, postings, offer letters and appointment packages.

Percentage of time40 Duties/Responsibilities



Advise College units on the process for faculty salary supplement requests, administrative appointments and mid-year faculty appointment changes and submit requests for approval.

Percentage of time20 Duties/Responsibilities


Promotion and Tenure/Contract Renewals

Responsible for tracking promotion and tenure eligibility and assembling promotion and tenure packets. Coordinate annual faculty contract renewal process.

Percentage of time20 Duties/Responsibilities


Provide assistance with various faculty related HR requests

Process faculty rehire retiree requests, submit approval requests for Endowed positions; assist departments with summer payroll/short work breaks for 9-month faculty; assist college units with instructor of record credentialing and faculty leave of absence requests; train CVM department representatives on new faculty processes and procedures; serve as CVM liaison for the Georgia State Board of Veterinary Medicine.

Percentage of time20Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    3. List of References with Contact Information
    Optional Documents
    1. Unofficial Letters of Recommendation




    Diversity Profile: University



    View more

    Learn more on Inside Higher Ed's College Page for University

    Arrow pointing right
    Job No:
    Posted: 9/19/2019
    Application Due: 11/18/2019
    Work Type: