Administrative/Clerical Support Temp Pool (2019-2020)

Job description

Posting Details

Before applying, be sure to read the “Application Procedure” section below.

Posting Summary

Job TitleAdministrative/Clerical Support Temp Pool (2019-2020)Type of AssignmentClassified/StaffAssignment CategoryTemporary Assignment Position Details

MiraCosta College is accepting applications to create a pool for temporary clerical/secretarial short-term assignments. Availability of assignments is dependent on the needs of individual departments. Work schedule would be determined by the hiring department and may include morning, afternoon, and/or evening hours at any of the MiraCosta College sites (Oceanside Campus, San Elijo Campus in Cardiff, Community Learning Center in Oceanside, Technology Career Institute in Carlsbad).

Applications will be reviewed on an as-needed basis. Your application will remain active until June 30, 2020.

Salary RangeVaries depending on assignment.Compensation

$12.00 – $29.52 per hour, based on assignment.


Short-term, temporary employees may be eligible for Healthy Families Sick Leave, and enrollment in a retirement system.

Position Term in MonthsVariesApplication Procedure

In order to be considered for this position, you must submit the required documents directly in the online system.

1. Application on which you list all relevant experience.

IMPORTANT: BE SURE TO LIST DETAILED INFORMATION ABOUT THE JOB DUTIES YOU HAVE PERFORMED. The information you provide will be used to determine the level of assignment for which you will be considered.

2. A current resume or curriculum vitae summarizing your educational background and experience.

3. If a degree is required to meet minimum qualifications for the position, please attach transcripts of college coursework which provide evidence of meeting the minimum qualifications as stated in the job description. Unofficial or legible photocopies are acceptable. If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.

If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to Transcripts or translations in English still require the evaluation to show the U.S. equivalence of your degree.

Offer of employment to the person selected for this position is contingent upon 1) submission of a current tuberculosis test clearance; 2) proof of eligibility to work in the United States; 3) approval by the Board of Trustees.

Retired STRS members are not eligible for this position.

Basic Function

Perform a wide variety of clerical/secretarial work ranging from basic to complex duties.

Distinguishing CharacteristicsEssential Duties & Responsibilities

Duties will vary per assignment and may include:
- typing;
- filing;
- answering phones;
- providing customer service to internal and external customers;
- arranging and scheduling meetings;
- data entry;
- maintaining and updating records, databases, and files;
- composing and preparing a variety of documents;
- proofreading;
- verifying, compiling, and recording information for the preparation of reports;
- taking and transcribing minutes.

To view the full job descriptions for the Secretary/Clerk and Secretary job series, go to

Other DutiesKnowledge of

- computer applications
- correct English usage, grammar, spelling, punctuation, and vocabulary
- interpersonal skills using tact, patience, and courtesy
- modern office practices, procedures, and equipment
- telephone techniques and etiquette
- record keeping techniques
- basic math

Ability to

- communicate effectively both orally and in writing
- meet schedules and timelines

Education & Experience

Minimum education: graduation from high school or GED equivalent
Minimum experience: one to five years of related work experience depending on assignment.

To view the full job descriptions for the Secretary/Clerk and Secretary job series, go to

Desirable QualificationsLicenses & Other RequirementsPhysical Effort

The physical efforts described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily sedentary with intermittent standing, walking, bending and stooping; occasional light lifting and carrying of objects weighing up to 25 pounds; ability to travel to various locations on and off campus as needed to conduct district business.

Emotional Effort

Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups from diverse backgrounds on a regular, ongoing basis; ability to work effectively under pressure on a variety of tasks concurrently while meeting established deadlines and changing priorities.

Working Conditions

Primarily business office environment; subject to frequent public contact and interruption; intermittent exposure to individuals acting in a disagreeable fashion; occasional evening, week¬end and/or holiday hours required on an as-needed basis.

Posting Detail Information

Posting NumberS_19/20_013_PHuman Resources Contact [email protected] or 760.795.6854Job Close Date06/30/2020Open Until FilledNoFirst Screening DateDirect Link to Posting Questions

Required fields are indicated with an asterisk (*).

  1. * Are you legally authorized to work in the United States?
    • No
    • Yes
  2. * MiraCosta College is an Equal Opportunity Employer with a commitment to diversity. We strive to be a model for equity and inclusion, effectively supporting students and employees from diverse socioeconomic and cultural backgrounds who possess a range of abilities, academic preparation, and life experiences. Describe your qualifications and experiences that have prepared you to effectively interact with people who may have a different background than yours (e.g., racial, ethnic, cultural, religious, gender, sexual orientation, socioeconomic, disability, etc.).

    (Open Ended Question)

Documents Needed to ApplyRequired Documents
  1. Resume/Curriculum Vitae
Optional Documents
  1. Transcript 1
  2. Transcript 2
  3. Transcript 3
  4. Formal Agency Evaluation - Non-U.S. Transcripts




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Job No:
Posted: 9/19/2019
Application Due: 9/23/2019
Work Type: