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Administrative Support Coordinator I

Employer
California State University, Fresno
Location
Fresno

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Administrative Jobs
Institutional & Business Affairs, Clerical & Administrative Support
Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Job Title: Administrative Support Coordinator I
Job ID: 13796
Full/ Part Time: Full-Time
Job Code:1035
Department: CSM Advising and Resources Ctr

To view full job description including minimum qualifications and to apply online: http://jobs.csufresno.edu/

Salary:
Anticipated Hiring Salary Range: $2,846 - $3,000 per month

Note: This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

Organizational Description:
The College of Science and Mathematics provides study and training for students in the areas of biology, chemistry, computer science, earth and environmental sciences, mathematics, physics, and psychology. The college's goal is to provide professional training at the undergraduate and graduate levels to serve as a foundation for careers in science or mathematics, to provide pre-professional training in preparation for careers in medicine, dentistry, pharmacy, veterinary medicine and other professions, and for continued study at the graduate level.

Support courses for non-science majors, including those in agriculture, engineering, and the health professions and courses for general education for all university students are also offered through the college. The College is involved in several CSU initiatives and international partnerships.

Overview:
Under the general supervision of the Advising and Resource Center (ARC) Director and Building Opportunities through Networks of Discoveries (BOND) Lead Faculty Coordinator, this position provides general administrative support the Advising and Resources Center and coordinates special student success projects for the BOND program. Administrative support and projects are usually operational and procedural in nature. The incumbent will provide administrative support and program coordination, procurement of services and supplies, data collection and management, and maintain a positive work environment for all who interact with the ARC and BOND. Projects involve a wide range of problems requiring use of reason and judgment, interpretation of policies, and contact with individuals at all levels of the University and individuals on and off-campus.

Position Summary:
Major Duties of the job include:
  • Provide students with academic information as needed.
  • Assist with planning and executing student success events.
  • Assist with the management of ARC/Bond student assistants.
  • Assist ARC/BOND with procurement of supplies and/or supplies.
  • Maintain both ARC and BOND's master calendars.
  • Assist with provision of a seamless process in which the ARC Staff and BOND faculty work together.
  • Assist with the development, design and maintenance of brochures, fliers and informational leaflets.
  • Maintain both ARC and BOND financial operating budgets as well as process all financial transactions.
  • Perform administrative duties as assigned by ARC Director and BOND Lead Faculty Coordinator.
  • Assist with the onboarding process of student assistants and instructional student assistants.
  • Prioritize essential tasks as may periodically be required.
    Secondary Duties of the job include:
  • Serve on a variety of committees as assigned

    Knowledge, Skills, and Abilities:
  • Thorough knowledge of applicable university infrastructure, policies and procedures.
  • Thorough knowledge of the English grammar, punctuation and spelling.
  • Thorough knowledge of office systems and ability to use a broad range of technology, systems, and software packages (Microsoft Office Suite, Google, Excel and PowerPoint).
  • Demonstrated ability to establish
  • Ability to work in a collegial manner in a diverse environment.
  • Working knowledge of budget policies and procedures.
  • Ability to:
    o Independently handle multiple work unit priorities and projects.
    o Apply independently a wide variety of complex policies and procedures where specific guidelines may not exist.
    o Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
    o Draft and compose correspondence and standard reports.
    o Compile, write and edit reports and brochures for publications.
    o Handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature;
  • A history of regular attendance and positive performance evaluations

    Education and Experience:
  • A high school diploma, technical/vocational program, or their equivalents
  • Three years of related, progressively responsible clerical experience

    Preferred Skills:
  • Bachelor's Degree
  • Work experience in a higher education setting
  • Work experience in the California State University system
  • Working knowledge of College advising procedures and policies
  • Advanced skills in word processing and maintenance of electronic spreadsheets
  • Experience with website content development





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    • Organization

    California State University, Fresno is the intellectual heart of Central California, providing high quality undergraduate and graduate education.

    Founded in 1911, Fresno State has evolved into a nationally acclaimed university with an impressive faculty who are educating future leaders and advancing world-class research.

    Academic excellence is central to the mission of California State University, Fresno. Fresno State offers upwards of 60 undergraduate degrees, approximately 40 masters' degrees, and a handful of doctoral programs through 50-plus departments organized into eight academic schools and colleges.

     

    The university employs a diverse faculty and staff who bring to the campus a wide range of ideas and customs reflecting our ever-changing world.

    The university also attracts millions of dollars to fund critical research on topics ranging from air pollution to water conservation.

     

    Fresno State contributes more than $800 million to the economy of our region. This impact sustains 15,300 jobs in the region, and generates more than $44 million per year in tax revenue.

     

    Fresno State will power the economy and culture of 21st century Central California - the region known as the New California.

     

    Community

     

    As the sixth-largest city in the Golden State, Fresno is nestled in California's Central Valley which boasts a population of just over 1 million. The surrounding San Joaquin Valley is one of the richest agricultural areas in the world.

     

    The majestic Sierra Nevada mountains create an ethereal backdrop for Fresno State's 388-acre academic campus and 1,000-acre University Farm.

     

    Little more than an hour from campus are Yosemite, Sequoia and Kings Canyon National parks. These natural wonders offer year-round outdoor fun with many clear mountain lakes for boating and fishing. Fresno is a comfortable drive from San Francisco, Los Angeles, Lake Tahoe and the Pacific Coast.

     

    With a deep connection to the land, there is little wonder that Fresno State is on the cutting edge of environmental awareness and sustainability. Parking shelters topped with photovoltaic solar panels generate about 20 percent of the university's base demand. Going 'green' is a priority at Fresno State. The campus farm gives students hands-on training in agriculture, from livestock to vineyards. Fresno State is the first university to establish a commercial winery on campus and the wines have won prestigious awards worldwide.

     

    Campus

     

    The beauty of the Fresno State campus is enhanced by more than 4,000 trees in over 100 varieties. In 1978, the campus was named an arboretum.

     

    The jewel of the campus is the beautiful $105 million state-of-the-art Henry Madden Library, the largest library in the California State University system and the biggest academic library between Los Angeles and the Bay Area.

     

    The Smittcamp Family Honors College is one of the most comprehensive academic honors program at any university in California and draws the best and the brightest students.

    Fresno State boasts some of the best sports programs in the California State University system.

     

    California State University, Fresno is a campus rich in cultural and intellectual diversity where great ideas and unlimited imagination are encouraged. We are looking for creative, inquisitive and dedicated people to carry our traditions forward to new generations of students.

     

    Careers

     

    Careers at Fresno State provide the opportunity to work along side some of the best minds in the country. We offer exceptional possibilities for those with the curiosity, intelligence and drive to succeed. More than 2,500 jobs in over 80 different career fields are represented on campus.

     

    Consider becoming part of a community whose members work together to create knowledge, connect to the world, and further their sense of identity and direction. An environment that inspires discovery and encourages collaboration. Consider California State University, Fresno.

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