Administrative Support Coordinator I

Job description

Job Title: Administrative Support Coordinator I
Job ID: 13796
Full/ Part Time: Full-Time
Job Code:1035
Department: CSM Advising and Resources Ctr

To view full job description including minimum qualifications and to apply online:

Anticipated Hiring Salary Range: $2,846 - $3,000 per month

Note: This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

Organizational Description:
The College of Science and Mathematics provides study and training for students in the areas of biology, chemistry, computer science, earth and environmental sciences, mathematics, physics, and psychology. The college's goal is to provide professional training at the undergraduate and graduate levels to serve as a foundation for careers in science or mathematics, to provide pre-professional training in preparation for careers in medicine, dentistry, pharmacy, veterinary medicine and other professions, and for continued study at the graduate level.

Support courses for non-science majors, including those in agriculture, engineering, and the health professions and courses for general education for all university students are also offered through the college. The College is involved in several CSU initiatives and international partnerships.

Under the general supervision of the Advising and Resource Center (ARC) Director and Building Opportunities through Networks of Discoveries (BOND) Lead Faculty Coordinator, this position provides general administrative support the Advising and Resources Center and coordinates special student success projects for the BOND program. Administrative support and projects are usually operational and procedural in nature. The incumbent will provide administrative support and program coordination, procurement of services and supplies, data collection and management, and maintain a positive work environment for all who interact with the ARC and BOND. Projects involve a wide range of problems requiring use of reason and judgment, interpretation of policies, and contact with individuals at all levels of the University and individuals on and off-campus.

Position Summary:
Major Duties of the job include:

  • Provide students with academic information as needed.
  • Assist with planning and executing student success events.
  • Assist with the management of ARC/Bond student assistants.
  • Assist ARC/BOND with procurement of supplies and/or supplies.
  • Maintain both ARC and BOND's master calendars.
  • Assist with provision of a seamless process in which the ARC Staff and BOND faculty work together.
  • Assist with the development, design and maintenance of brochures, fliers and informational leaflets.
  • Maintain both ARC and BOND financial operating budgets as well as process all financial transactions.
  • Perform administrative duties as assigned by ARC Director and BOND Lead Faculty Coordinator.
  • Assist with the onboarding process of student assistants and instructional student assistants.
  • Prioritize essential tasks as may periodically be required.
    Secondary Duties of the job include:
  • Serve on a variety of committees as assigned

    Knowledge, Skills, and Abilities:
  • Thorough knowledge of applicable university infrastructure, policies and procedures.
  • Thorough knowledge of the English grammar, punctuation and spelling.
  • Thorough knowledge of office systems and ability to use a broad range of technology, systems, and software packages (Microsoft Office Suite, Google, Excel and PowerPoint).
  • Demonstrated ability to establish
  • Ability to work in a collegial manner in a diverse environment.
  • Working knowledge of budget policies and procedures.
  • Ability to:
    o Independently handle multiple work unit priorities and projects.
    o Apply independently a wide variety of complex policies and procedures where specific guidelines may not exist.
    o Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
    o Draft and compose correspondence and standard reports.
    o Compile, write and edit reports and brochures for publications.
    o Handle effectively a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature;
  • A history of regular attendance and positive performance evaluations

    Education and Experience:
  • A high school diploma, technical/vocational program, or their equivalents
  • Three years of related, progressively responsible clerical experience

    Preferred Skills:
  • Bachelor's Degree
  • Work experience in a higher education setting
  • Work experience in the California State University system
  • Working knowledge of College advising procedures and policies
  • Advanced skills in word processing and maintenance of electronic spreadsheets
  • Experience with website content development

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    Job No:
    Posted: 9/18/2019
    Application Due: 10/3/2019
    Work Type: