Communications Planner

Job description

DepartmentUnder the direction of the Director, Communications Strategy & Planning, the Communications Planner helps to develop and execute communications plans, ensuring that activities are completed within agreed upon timelines and that internal stakeholder groups are informed of progress. The planner is responsible for helping the Director, Communications Strategy & Planning to develop and execute communication strategies and plans on a broad range of high profile topics and initiatives arising from within the portfolios of vice-presidents, assistant vice-presidents and other key executives at the University. The incumbent will also play a role in supporting the University’s priorities by helping to develop communications strategies that integrate various communication media, tools and products from across the institution.

The incumbent provides a liaison role between University of Toronto Communications and partners around the University. As such, working together with the Director, Communications Strategy & Planning, the Planner will work closely with an identified group of staff in the presidential and vice-presidential portfolios to understand and support their business priorities and to recommend and ensure the development and execution of supporting communications activities, with associated production timelines.

The Communications Planner is also responsible for writing a variety of documents including correspondence, briefing notes, reports and other content as needed. The responsibilities also include ensuring written material conforms to the University’s style and quality requirements, giving consideration to purpose, audience need and context of location/event.


Bachelor’s degree in communications or journalism, or an equivalent combination of education and experience.

Minimum five (5) years’ experience in communications, including work in a complex public sector environment, preferably within a university setting. Demonstrated experience coordinating a project and overseeing project timelines. Demonstrated writing experience, including demonstrated ability to write in a variety of styles and voices for a range of audiences.

Knowledge and understanding of communications planning, print and electronic media. Excellent knowledge of the post-secondary education sector and its issues. Demonstrated ability to work closely with partner groups across the organization, to provide support to them to achieve their goals at the university. Demonstrated ability to write in a variety of styles and voices for a range of audiences. Ability to understand the university’s mission and intersection with the broader community.

Strong computer skills with proficiency in office programs such as Microsoft Word, Excel and PowerPoint. Familiarity with project management software. Strong project planning skills. Familiarity with Asana an asset.

Superior oral and written communication, interpersonal, decision-making and organizational skills. Highly developed research and presentation skills with the ability to process, synthesize and present a diverse range of information to a varied audience. Must be able to use communication skills to produce a wide range of materials to reach targeted audiences both within and outside of the University. Must be service-oriented. Strong editing skills and meticulous attention to detail. Demonstrated initiative and analytical ability. Ability to proactively manage a large and constantly fluctuating workload and to meet tight and often unpredictable deadlines. Professional demeanor and ability to exercise tact, judgment, discretion and a high degree of political acuity. Ability to maintain strict standards of confidentiality. Ability to deal with a wide range of internal and external stakeholders in a manner which facilitates cooperation and consensus building. Proven ability to work both independently and to collaborate and participate effectively within a team environment. Strong commitment to and understanding of the mission, values and impact of the University.

Department: University of Toronto Communications
Campus: St. George (downtown Toronto)
Schedule: Full-time
Job Field: Communications / Media / Public Relations
Job Posting: Sep 17, 2019
Job Closing: Sep 30, 2019, 10:59:00 PM




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Job No:
Posted: 9/18/2019
Application Due: 10/8/2019
Work Type: