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Purchasing Assistant

Employer
Wheaton College Illinois
Location
Wheaton, IL

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Employment Type
Full Time
Institution Type
Four-Year Institution
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Job Details

Position: Purchasing Assistant Location: Wheaton, IL
Job Id: 432 # of Openings: 1 ACCOUNTING AND PURCHASING – PURCHASING ASSISTANTThis is a part-time position: 25 hours per week/12 months per year. Responsibilities: Responsible for General office and Receptionist duties in the Accounting and Purchasing department including regular interaction with vendors and campus buyers. Duties:
  1. Process new vendor requests, create new vendors in the ERP and eProcurement systems, and monitor the vendor email box.
  2. Maintain the system that charges copier expense to campus-wide departments. In doing so, process new employee notifications and copier billing and refund requests.
  3. Assist eProcurement operations, user training sessions, and the answering of client questions.
  4. Instruct campus eProcurement users as needed in best practices for placing and completing orders.
  5. Support the College’s vending program. Work with vending companies and call for service as needed.
  6. Process vendor invoices.
  7. Process mail for the Accounting and Purchasing department, answer the telephone, and order supplies.
  8. Perform other duties as assigned.
Qualifications:
  1. Associate’s degree.
  2. One year of experience in a customer service role with strong interpersonal and communication skills.
  3. Computer proficiency, preferably in Microsoft Excel and Microsoft Outlook.
  4. Demonstrated knowledge of general business accounting practices.
  5. Ability to learn a variety of financial systems. Experience with Ellucian Banner, Papercut, and Unimarket software a plus.
  6. Physically able to use a computer, keyboard, and mouse throughout each workday.

Organization

Wheaton College is an explicitly Christian, academically rigorous, fully residential liberal arts college and graduate school located in the Chicago area. Established in 1860 in Wheaton, Illinois, Wheaton is guided by its original mission to provide excellence in Christian higher education, and offers more than 40 undergraduate degrees in the liberal arts and sciences, and 18 graduate degrees in various fields of study.

Located 25 miles west of Chicago, IL, Wheaton College, founded in 1860, is a four year private, residential, academically rigorous interdenominational Christian liberal arts College that “serves Jesus Christ and advances His Kingdom through excellence in liberal arts and graduate programs that educate the whole person to build the church and benefit society worldwide.”

Employee Benefits: https://www.wheaton.edu/about-wheaton/offices-and-services/human-resources/ or https://www.wheaton.edu/about-wheaton/offices-and-services/human-resources/benefits-overview/  

Life in Wheaton, IL: http://www.wheaton.il.us/

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