Job Title: Professional Learning Coordinator
Location: Arizona K-12 Center
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 604593
Workplace Culture

 

NAU is a community devoted to student success and sustained by an unshakable commitment to our shared mission, vision, and values. We—faculty, staff, and administrators—thrive by combining our efforts and working side by side to further NAU’s culture of excellence.

 

Special Information

This is a full-time position located in Phoenix, Arizona with some nights, weekends and extended out of town travel. This position will include 1-2 Saturdays per month. This position will require in-state travel.

 

Immigration Suppt/Sponsorship

 

NAU will not provide any U.S. immigration support or sponsorship for this position.

 

Job Description
This position operates out of the Arizona K12 Center, which is located in Phoenix, Arizona, and provides support to the overall operations of the Center. Responsibilities include:

 

• Logistical coordination of meetings, trainings, and events related to the professional learning provided by the Arizona K12 Center. This includes, but is not limited to, providing logistical support, material preparation, equipment packing and unpacking, participant and trainer assistance, coordinating details in relation to venues, catering, audio visual, accommodations, transportation, trainers, and speakers.
• Seek venues for event purposes and develop RFQs to ensure fiscal and programmatic accountability.
• Develop, update, and report out on budget financial sheets for assigned events.
• On-going communication with clients and trainers to ensure program logistics and needs are adhered to. Work with staff to facilitate and reconcile participant registrations and fees. Manage event and attendee information using the Center’s content management system.Create event flyers and update templates with event related information. Event set-up/tear down and on-site support for assigned events.Use of social media to promote and highlight events.Coordination of materials for work agreements and partner booths. Assist with Arizona K12 Center onsite event space reservations by outside groups. Work collaboratively with other coordinators, supporting with other’s events as needed.Maintain organization and cleanliness of assigned onsite event spaces including inventory of equipment.Coordinate available resources to best achieve the goals and objectives of the Arizona K12 Center. Work closely with the Associate Director of Operations and the Fiscal Operations Manager to ensure programmatic and budget accountability. Meet regularly and work in collaboration with Project Director of assigned events to ensure event meets intended outcomes.Provide front desk and phone support as needed.Provide back-up to Office Manager and support to Associate Director of Operations.
• Adjust to changing needs of university operations, federal policies, or needs to provide specialized or individualized reports.
• Attend university training as well as stay current with related and relevant policies.
• Other duties as assigned.

NAU is currently engaged in an Organizational Growth and Effectiveness Initiative, which focuses on positioning the University for future success of its operational practices. As a result, some aspects of this position may be subject to change, such as, but not limited to: duties, titles, reporting structure, etc.

 

Minimum Qualifications

• Bachelor’s degree in field appropriate to area of assignment.
• Three years experience planning and coordinating multiple projects.
• An equivalent combination of experience, training, and/or education.

Preferred Qualifications

• Experience planning and coordinating events.
• Experience working with diverse groups and K12 educators.
• Experience working in a fast-paced, team-oriented environment.
• Proficient knowledge/use of Mac platform.

Knowledge, Skills, & Abilities

• Excellent organizational skills.
• Excellent communication skills.
• Excellent people skills.
• Excellent computer skills and ability to use MS Suite (Word, PowerPoint, Excel) in a Mac environment.
• Skill in using social media spaces (Facebook, Twitter, Instagram).
• Skill in program development and execution.
• Skill in coordinating activities, evaluating data, and establishing priorities.
• Ability to analyze problems and make well rounded, sound decisions.
• Ability to handle and coordinate multiple projects at one time.
• Ability to meet deadlines using effective time management skills.
• Ability to take initiative and work independently, with minimal supervision and guidance.
• Ability to drive a cargo van and/or small box truck.
• Able to move and transport laptop carts containing upwards to 30 laptops each, lift a minimum of 25 pounds, and tape down power cords at event venue.
• Commitment to providing exceptional customer service.
• Knowledge of university procurement policies.
• Demonstrated ability to work collaboratively with different constituencies and ability to work with individuals or groups with diverse backgrounds and experience levels.

 

Background Information

Northern Arizona University requires satisfactory results for the following: a criminal background investigation, an employment history verification and a degree verification (in some cases) prior to employment. You may also be required to complete a fingerprint background check.

Additionally, as an employer in the state of Arizona, NAU is required to participate in the federal E-Verify program that assists employers with verifying new employees' right to work in the United States.

 

Finally, each year the Northern Arizona University Police Department releases an annual security report. The report is a result of the federal law known as the Clery Act and contains policy statements that address the school’s policies, procedures and programs concerning safety and security including policies for responding to emergency situations and sexual offenses. The report contains three years of data for Clery reportable crime statistics for the campus along with the most current year’s Fire Safety Report, which includes policy statements and fire statistics for Flagstaff on-campus student housing.

The report may be viewed at nau.edu/clery or by visiting the NAUPD website. A printed copy of the report is available upon request by contacting the NAU Police Department, Records Department at (928)523-8884 or by visiting the department at Building 98A on the NAU Mountain Campus.

 

Salary

The budgeted salary amount is $45,000 - $52,000.

 

Commensurate with experience.

**The starting salary will be determined by the qualifications of the selected applicant balanced with departmental budget availability, internal salary equity considerations, and available market information.

 

FLSA Status

This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and therefore will not earn overtime or compensatory time for additional time worked.

 

Benefits

 

This is a Service Professional (SPF) position. NAU offers an excellent benefit package including generous health, dental and vision insurance; participation in the Arizona State Retirement System or the Optional Retirement Program; 22 days of vacation and 10 holidays per year; and tuition reduction for employees and qualified dependents. More information on benefits at NAU is available at https://in.nau.edu/human-resources/eligibility-enrollment/

 

NAU is a tobacco and smoke-free campus.

Service Professionals are hired on a contract basis, renewable each 6 months according to terms of the Conditions of Professional Service, which may be found at: https://public.azregents.edu/Policy%20Manual/6-303%20Conditions%20of%20Service%20for%20Service%20Professionals.pdf

Employees offered a position will be eligible for state health plans (including NAU's BCBS Plan). New employees are eligible for benefits on the first day of the pay period following their enrollment, after their employment date. Employees will have 31 days from their start date to enroll in benefits. If a new employee chooses the ASRS retirement option, participation in the Arizona State Retirement System, and the long-term disability coverage that accompanies it, will begin on the first of the pay period following 6 months after the new employee's start date. New employees who choose to participate in the Optional Retirement Plan (ORP), which is an alternative to the ASRS plan for faculty and other appointed staff, will begin to participate on the first day of employment. Additionally, the long-term disability plan that accompanies the ORP will begin on the first day of employment. More information is available at: https://in.nau.edu/human-resources/eligibility-enrollment/

 

Learning and Development

Your career at Northern Arizona University includes the opportunity for professional development. New employee on-boarding training includes courses to be completed within the first 30 days (https://in.nau.edu/Human-Resources/Required/). If your position includes the supervision of a benefit-eligible employee, we offer the NAU Supervisors Academy for you to complete within your first 2 years.

 

Application Deadline

 

October 8, 2019 at 11:59pm

 

How to Apply

 

To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on line at https://in.nau.edu/human-resources/ or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.

If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.

General Information
The Arizona K12 Center provides professional learning opportunities to Arizona’s K-12 educators and is part of NAU’s College of Education. The training we provide occurs throughout Arizona. For more information about the Center’s work, please visit http://www.azk12.org.

 

Equal Employment Opportunity

Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.

 

EEO is the Law Poster and Supplements

NAU is an Employer of National Service. AmeriCorps, Peace Corps, and other National Service alumni are encouraged to apply.

Please see nau.jobs for full job descriptions and details on how to apply online!  NAU is an Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply.