Associate Director of Business Operations, College of Engineering

Job description

The College of Engineering at Bucknell University is accepting applications for an Associate Director of Business Operations. This role is responsible for developing, implementing and advising on the management processes and business administration of the College of Engineering and acts as a liaison between the College and the Offices of the Provost, Facilities, Finance, General Counsel, and Human Resources. This is a full-time, 12 month, benefits eligible position reporting to the Dean of Engineering.

Job duties include:
• Manage the College of Engineering operating budgets, gifts, capital, and project funds in coordination with multiple units on campus; maintain knowledge of University resources outside of the College of Engineering to promote appropriate use of funding streams.
• Manage processes for the College budgets, including long-term budget planning, annual budgeting, and expenditure oversight.
• Plan and administer the allocation of resources related to the goals of the College's strategic plan.
• Plan and administer space and facility usage including annual office allocations, space needs and space planning. Serve as a liaison with the Facilities Office on all facility projects and plans and oversees all engineering moves.
• Administer, in conjunction with the Associate Deans, the annual replacement and temporary faculty position needs, working with the Associate Deans and/or the department chairs to assess the impact of enrollment, faculty leaves, and release time on each department.
• In coordination with department chairs, review the annual teaching loads to ensure faculty loads are following the faculty teaching load policy.
• Track faculty salaries within the college: by rank and diversity, and against external benchmarks and compression. Support the College of Engineering financial management of faculty lines, especially as it relates to staffing the educational program.
• Work with faculty, the Faculty Director of Engineering Sponsored Research, and the Office of Sponsored Projects (OSP) to develop budgets for external grant funding. Assist PIs, Finance and Sponsored Projects in post-award budget management; manage returned overhead from external grants at the College, department and PI level. Prepare periodic financial reports for external funding agencies and grant information for reporting purposes in conjunction with OSP.
• Track grant activity and student research in collaboration with the Executive Director of OSP and the Director of Undergraduate Fellowships and Research including the number of grant applications, grants awarded, number of undergraduate and graduate students supported on external funds.
• Provide leadership for the Dean's Office staff and the College's Lead Academic Assistant. Carry out supervisor responsibilities in accordance with the organization's policies and applicable laws.
• Enforce University policies and procedures across all departments within the College. Enforce, maintain and create policies and procedures as necessary in various areas of the Dean's Office.
• Advise and provide guidance to the faculty and academic assistants on College-level administrative processes, consulting with the Dean of Engineering as needed.
• Actively contribute to Bucknell's efforts to foster a diverse and inclusive campus community.

Minimum Qualifications:
• Bachelor's degree
• Five years of relevant budget management experience or equivalent work experience
• Advanced spreadsheet skills and proficiency with desktop computer software applications such as ad hoc report writers, word processing and presentation software
• Critical thinking skills that include the ability to articulate issues, analyze data, develop options, and provide recommendations
• Strong oral and written communication skills
• Demonstrated ability to execute numerous responsibilities simultaneously and meet deadlines
• Work collaboratively and productively with faculty, students, staff, and the community
• Proactive approach to projects, problem solving, communication needs, and planning
• Must be able to work independently as well as in a team environment
• Ability to adapt to the ever-changing needs of an educational environment (new technology, policies, personnel, procedures, etc.) including the willingness to develop and apply new skills

Preferred Qualifications:
• Bachelor's degree in Business or Accounting
• Experience in the area of grant administration
• Prior supervisory experience
• Experience with Workday ERP system

About Bucknell


Founded in 1846 and located along the banks of the Susquehanna River in historic Lewisburg, Pa., Bucknell University is an undergraduate-focused institution that stands uniquely at the intersection of top-ranked liberal arts, engineering and management programs. Our students choose from more than 50 majors and 60 minors in the arts, engineering, humanities, management, and natural and social sciences, as well as extensive global study, service-learning and research opportunities. Bucknell's 3,600 undergraduate and 100 graduate students enjoy a low 9:1 student-faculty ratio and exceptional opportunities to collaborate with faculty mentors.


Bucknell's beautiful 450-acre campus includes first-rate facilities and is home to more than 90 percent of its students. Residential life is vibrant with about 150 student-run organizations, 27 NCAA Division I athletic teams, a robust arts culture, and a strong student commitment to community and global service work.


Bucknell is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, marital status, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.

The Community


Located in central Pennsylvania, Lewisburg features a variety of restaurants, beautiful Victorian homes, the restored art deco Campus Theatre (owned by the University), charming shops and boutiques, and the Barnes and Noble at Bucknell University Bookstore. About 33,000 residents live in the region.


The city of Williamsport is about a 30-minute drive from campus, and Penn State University's main campus is about an hour away, as is Harrisburg, Pennsylvania's state capital. Bucknell is about three hours from New York City, Philadelphia, Baltimore and Washington, D.C.


The cost of living here is low compared to that of major U.S. cities and suburbs. Bucknell's surroundings yield fresh produce, cultural activities and events, and many opportunities for outdoor activity on the Susquehanna River and in the nearby state parks and forests. The Lewisburg Area School District receives excellent reviews for its schools at all grade levels. Lewisburg Area High School is consistently ranked among the top 50 high schools in Pennsylvania for SAT scores and statewide exams.


Advertised: 16 Sep 2019 Eastern Daylight Time
Applications close:

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Job No:
Posted: 9/18/2019
Application Due: 11/17/2019
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