Grants Specialist

Location
Jacksonville, FL
Posted
Sep 18, 2019
Institution Type
Four-Year Institution
Posting Details

Position Information

Job TitleGrants SpecialistPosition Number420430Requisition NumberB07011Position TypeSupport Staff Non ExemptClass Code2403Time-limited throughType of AppointmentFull-TimeFaculty Position Sub-TypeLength of AppointmentInternal Recruitment?NoWorking Hours8:00am - 5:00pmDepartmentTSI - IPTM & PSI EmployeesOrganizationAdministration & Finance Office DivisionAdministration & FinanceCollegeApproved Hiring Salary Range$23,429.34 to NegotiablePay BasisAnnuallyEOD

In 2018, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the 80 HEED institutions and was also recognized as a 2018 Diversity Champion.

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who complains of discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of University Regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Faculty Initiatives

The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.

General Description / Primary Purpose

Performs administrative tasks associated with the development, implementation, tracking, closing, and reporting of multiple contracts and grant projects. Processes funding applications, contracts, invoices, payments, and reimbursement paperwork. Tracks the progress, expenses, payments, budgets, funding utilization, and other administrative details. Audits invoices and works with vendors and contracted agencies to ensure required performance and documentation standards are met. Creates reimbursement claims and tracks reimbursement payments. Creates and maintains spreadsheets, workflow systems, and other tracking mechanisims. Facilitates travel arrangements and creates/processes travel reimbursement paperwork. Liaison with lodging establishments to facilitate room blocks, reservations, and master billing arrangements.

Essential Duties

Job Function

Performs administrative tasks associated with the development, implementation, tracking, closing, and reporting of multiple contracts and grant projects. Processes funding applications, contracts, invoices, payments, travel, and reimbursement paperwork. Tracks the progress, expenses, payments, budgets, funding utilization, and other administrative details. Audits invoices and works with vendors and contracted agencies to ensure required performance and documentation standards are met. Creates reimbursement claims and tracks reimbursement payments. Creates and maintains spreadsheets, workflow systems, and other tracking mechanisms. Conducts data entry. Facilitates travel arrangements and creates/processes travel reimbursement paperwork. Coordinates and communicates activities and assignments with other program, UNF, and grant source personnel. May assist in the preparation of contracts and reports. Maintains files and records.

Percentage Of Time Posting Detail Information

Marginal Functions

Orders and maintains supplies inventory.

Required Qualifications

High school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Faculty Position Required QualificationsDepartmental Requirements

Preference shown to applicants who meet the required qualifications and also possess the following:
Strong organizational skills with the ability to track/accomplish multiple task simultaneously. Ability to work independently with minimal supervision. Good oral and written communication skills. Proficient in a PC environment and with MS Word and Excel software. Must be highly detail-oriented.

Statement(s) of Understanding Definition

This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role
under Title IX. Therefore, the incumbent must promptly report allegations of sexual
misconduct, sexual violence, and child sexual abuse by or against any student,
employee, contractor, or visitor to the University’s Title IX Administrator or any divisional
Title IX Coordinator.

Required Licensure or CertificationMachines/Equipment used regularlyAnticipated Start Date10/21/2019Job Posting Date09/17/2019Application Review DateApplication Deadline10/03/2019Open Until FilledNoPoint of Contact InformationSharon Murchison 620-4786Hiring OfficialSharon Murchison 620-4786Location if not JacksonvilleSpecial Instructions

Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Sharon Murchison at (904) 620-4786, or [email protected] All applications and documents must be submitted by October 3, 2019.

Quicklinkhttp://www.unfjobs.org/postings/11997Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. This position is eligible for veterans' preference under Florida law. For additional information regarding veteran's preference, please review the Florida Department of Veterans' Affairs website by copying and pasting this link into another browser window: http://floridavets.org/benefits-services/veterans-preference/ If you claim veterans' preference, you may be asked for supplemental documentation, such as a DD-214. Do you meet one or more of these criteria, and claim Veterans' Preference?
    • Yes
    • No
Documents Needed to ApplyRequired Documents
  1. Resume
Optional Documents
  1. DD-214