Front Office Coordinator & Asst to the Dept Chair

Job description



Front Office Coordinator & Asst to the Dept Chair
University of California, Los Angeles



Requisition Number: 31225
Salary: $20.89 - $41.37 hourly

Position Description:
Provide professional-level administrative support to the Chair of the Sociology Department, acting as the liaison for the Chair with various units on campus, and interacting with faculty, students, staff, campus administrative offices, and the general public. Duties include synthesizing written or oral information for appropriate action or referral, prioritizing a wide range of problems and identifying for the Chair those that are significant/urgent. Compose, edit and coordinate preparation of various types of documents. Manage the Chair's calendar.

Provide professional-level administrative support to the Chief Administrative Officer (CAO) of the Sociology Department, acting as the liaison for the CAO with various units on campus, and interacting with faculty, students, staff, campus administrative offices, development offices, donors and the general public.

Also serves as the Front Office Coordinator. Duties include synthesizing written or oral information for appropriate action or referral, prioritizing a wide range of problems and identifying for the CAO those which are significant/urgent. Compose, edit and coordinate preparation of various types of documents and develop content for and input into the departmental web site and newsletter. Assist the CAO with space allocation and moves, and both the Chair and CAO with development activities. In addition, assumes academic personnel tasks such as gathering and preparing documents for faculty and teaching award nominations. Provide assistance in the faculty recruitment process, including planning candidate itineraries. All tasks require a high degree of confidentiality, attention to detail and ability to multi-task in an environment with distractions. Other major functions include overseeing the professional atmosphere and smooth functioning of the Sociology Department front office, including supervising work study students, assisting departmental faculty and graduate students, ensuring web site content is kept timely and accurate and frequently-used supplies are at hand.


For full application instructions and position description, please visit: https://hr.mycareer.ucla.edu/applicants/Central?quickFind=77404

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy, https://policy.ucop.edu/doc/4000376/DiscHarassAffirmAction






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Job No:
Posted: 9/17/2019
Application Due: 10/2/2019
Work Type:
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