Lead Administrative Specialist

Job description


The Lead AdministrativeSpecialist will provide administrative support to the Lewis Katz School ofMedicine’s Office for Continuing Medical Education (CME). Under generalsupervision, the incumbent will complete administrative tasks, such as,providing front line customer support, responding to queries of a routinenature received via phone and email; preparing agendas, notices, reports andconfidential correspondence; creating documents to be used during courses suchas syllabus, slide decks, cover pages, etc.; maintaining the CME database forevents, registration, and expenses; attending conferences, and assisting withevent planning, onsite logistics and registration coordination; creating,distribution and compiling evaluations; and supporting the department regardingfacilities and computer services requests, as needed. In addition, theincumbent will work with outside vendors to coordinate deliveries to and fromevents. Performs other duties as assigned.  Required Education andExperience: At least 3 years of directlyrelated administrative support experience. An equivalent combination ofeducation and experience may be considered.

 Required Skills and Abilities:*Demonstrated computer skills,and proficiency with MS Office Suite programs.

*Strong customer service andinterpersonal skills, along with the ability to interact with a diverseconstituent population.

*Excellent written and verbalcommunication skills.

*Demonstrated prioritization,multi-tasking and organizational skills, along with the ability to bedetail-oriented.

*Demonstrated ability to workindependently and in a team environment.

*Demonstrated ability to work aflexible schedule in a fast-paced work environment.

  Preferred:*Bachelor’s Degree.*Project Management,Logistical, and Meeting Planning Skills.

 This position requires a background check

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and. employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

To obtain additional information about Temple University please visit our website at www.temple.edu

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University’s Campus Safety Services at 215-204-7900.

Primary Location: Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Kresge Science Hall
Job: Staff
Schedule: Full-time
Shift: Day Job
Employee Status: Regular




Diversity Profile: University



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Job No:
Posted: 9/17/2019
Application Due: 11/16/2019
Work Type: