Grants Coordinator, TLL Division

Job description

Job location: Graduate School of Education

Employment Type: Full-time
Posted data: 2020-02-04
Req: JR00008108
University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Grants Coordinator, TLL Division

Job Profile Title

Grants Coordinator B

Job Description Summary

Working closely with the faculty, GSE Business Office, and Program Manager, the Coordinator is responsible for sponsored program post-award purchases, post-award accounting activities, and related day-to-day business operations for faculty members in the Teaching, Learning, and Leadership Division.

Job Description


Monitors and reconciles grant expenditures for compliance; identifies incorrect transactions; initiatives or recommends corrective actions as needed. Works closely with payroll and procurement group to ensure charges are allocated to appropriate grant funds. Meets regularly with investigators, Business Office grants staff, and Program Manager. Works to improve customer service to investigators, and the efficiency and accuracy of grants management and administration. Coordinates travel arrangements; develops various itineraries; processes expense reimbursements and payments for TLL Division faculty and external visitors; requests purchase orders and initiates other procurement methods. Organizes sponsored workshops and other meetings. Delegates tasks to two administrative assistants as necessary.

Bachelor's Degree with 2-3 years of related experience or equivalent combination of education and experience is required.

  • Proficiency in Microsoft Office Suite, including Excel, is required
  • Excellent critical thinking, analytical skills, and verbal and written communication skills are required
  • Ability to apply solid organizational and time management to a deadline driven, multiple priority work environment is required
  • The ability to be comfortable working in a frequently changing environment, and to function as part of a team, is required
  • Experience with Concur and Qlikview preferred
  • Experience with Adobe applications preferred
  • Familiarity with UPENN sponsored research policies and related financial systems preferred
  • Experience with NIH, NSF and other federal granting agencies preferred

This position requires a candidate who exhibits an engaged and responsible attitude and possesses the ability to work effectively with both faculty and staff members. We are seeking a candidate possessing a pro-active work style with strong follow-up skills. This position requires the ability to work well under pressure. The successful candidate should clearly demonstrate attention for detail, highly effective interpersonal skills and the ability to enforce grant guidelines with constituents in a professional, diplomatic and assertive manner.

Strong proficiency in spreadsheet and word processing; experience in university financial and research administration accounting systems preferred. Demonstrated excellent interpersonal and communication skills; team oriented.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Graduate School of Education

Pay Range

$42,953.00 - $77,315.00

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.




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Job No:
Posted: 9/17/2019
Application Due: 4/30/2020
Work Type: