Assistant Director of Development & Internal Operations

Job description

Posting Details

Posting Details

Posting NumberS03970PWorking TitleAssistant Director of Development & Internal OperationsDepartmentAthletics The Georgia Bulldog ClubAbout the University of Georgia

The University of Georgia (UGA), a land-grant and sea-grant university with statewide commitments and responsibilities is the state’s oldest, most comprehensive, and most diversified institution of higher education ( UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA was founded in 1785 by the Georgia General Assembly as the first state-chartered University in the country. UGA employs approximately 1,800 full-time instructional faculty and more than 7,600 full-time staff. The University’s enrollment exceeds 36,000 students including over 27,500 undergraduates and over 8,500 graduate and professional students. Academic programs reside in 17 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

About the College/Unit/DepartmentCollege/Unit/Department websitePosting TypeExternalRetirement PlanTRSEmployment TypeEmployeeBenefits EligibilityBenefits EligibleFull/Part timeFull TimeWork ScheduleAdditional Schedule Information

Monday – Friday 8:00 AM to 5:00 PM
Occasional nights and weekends.

Advertised SalaryCommensurate with ExperiencePosting Date09/13/2019Open until filledYesClosing DateProposed Starting Date10/07/2019Special Instructions to ApplicantsLocation of VacancyAthens Area EEO Policy Statement

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.

Position Information

Classification TitleDevelopment/Fundraising Paraprofessional/ProfessionalPay GradeFLSAJob FamilyInstitutional ResearchFTE1.00Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred QualificationsPosition Summary

This position manages and coordinates the processing of all athletic priority seating related gifts. In addition, this role will also provide support in managing data integrity, priority points and acknowledgements that are sent to TGBC donors. This position will play an integral part of the overall annual giving operation.

Knowledge, Skills, Abilities and/or CompetenciesPhysical Demands

The physical demands and environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Stand; walk; use hands to finger, handle, feel; and reach with hands and arms, sit and talk and hear. Lift and/or move up to 20 pounds. Specific vision abilities include close and distance vision, and peripheral vision.

Is driving a responsibility of this position?Does this position have operation, access, or control of financial resources?YesDoes this position require a P-Card? NoIs having a P-Card an essential function of this position? NoDoes this position have direct interaction or care of children under the age of 18 or direct patient care?NoDoes this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)NoCredit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.



Responsible for processing all priority seating fund donations, sky suites gifts and amenity payments along with sending proper acknowledgements to Magill Society, Hartman Fund, Basketball Enhancement Fund, Gymnastics Endowment Fund and Georgia Baseball Fund donors. Accountable for entering all data entry included, but not limited to priority points, donor tagging and donor demographic information that is entered into Paciolan. Provide assistance in developing, producing, and delivering data reports from Athletics and UGA Foundation databases on all athletic-related funds for TGBC leadership, customer services, prospecting, and stewardship needs. Work with the UGA Foundation to properly streamline annual fund donation documentation.

Percentage of time60 Duties/Responsibilities


Provide assistance with the marketing and communication of the Hartman Fund (football ticket priority), Basketball Enhancement Fund, Gymnastics Endowment Fund and Georgia Baseball Fund annual drives while also cultivating, soliciting and stewarding annual fund donors (up to $25,000). Work with the ticket office in regards to donation questions pertaining to ticket priorities. Provide proper stewardship to WCHF, BEF, GEF and GBF donors. Enter credits for lettermen and football G Club members into Paciolan. Handle gift-related inquires.

Percentage of time25 Duties/Responsibilities


Process matching gift forms (as applicable). Send proper acknowledgement to matching gift company, when matching gift is received by athletics, and a copy of notification to the donor. Verify any matching gift requests of donors who apply for matching gifts via their company’s online giving page. Answer questions from donors and/or matching gift companies with regard to the matching gift processing. Work with the UGA Foundation to ensure proper documentation of incoming matching gift company checks, which includes matching funds to both the UGA Foundation and an athletic ticket priority fund, when applicable.

Percentage of time5 Duties/Responsibilities


Work in conjunction with the UGA Foundation while also independently researching deceased donor information in order to properly coordinate any necessary demographic updates on deceased donor/ticket priority accounts in Paciolan.

Percentage of time5 Duties/Responsibilities


Other duties as assigned.

Percentage of time5Posting Specific Questions

Required fields are indicated with an asterisk (*).

    Applicant DocumentsRequired Documents
    1. Resume/CV
    2. Cover Letter
    Optional Documents




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      Job No:
      Posted: 9/17/2019
      Application Due: 10/10/2019
      Work Type: