Events & Special Programs Coordinator

Job description

Posting Information

Position Information

Position TypePermanent Staff (SHRA)Is this an internal only recruitment?NoPosition TitleUniversity Program Specialist - JourneyWorking TitleEvents & Special Programs CoordinatorPosition Number00034848Vacancy IDP010752Budgeted Hiring Range$31,888-$55,000Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Salary Grade EquivalentGN10Full-time/Part-time Permanent/Time-LimitedFull-Time PermanentIf time-limited, estimated duration of appointmentHours per week40Work Schedule

Mon – Fri, 8am – 5pm with some nights and weekends

Department Name and NumberWSEE-Ofc of Vice Chancellor-260010Date First Posted09/16/2019Closing Date09/20/2019Position LocationChapel Hill, NCPosition Posting CategoryHuman Resources Position Summary Information

Department Description

The Workforce Strategy, Equity and Engagement Division includes the Equal Opportunity and Compliance Office, the Office of Human Resources, and the Office of Diversity and Multicultural Affairs. The division oversees employee policies, benefits and programs; creates campus-wide opportunities for compliance training, engagement, and learning; and advances Carolina’s mission to provide a welcoming, equitable, and stimulating work and educational environment for all. These three offices work to implement strategies for supporting and enriching Carolina’s workforce, complying with EO/ADA laws, and enhancing inclusiveness across all parts of our campus. The Workforce Strategy Communications unit is charged with clearly, consistently and appropriately communicating to campus and beyond to build knowledge and understanding on these topics.

Equal Opportunity Employer

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

Position Description

The Events and Special Programs Coordinator will lead the planning, conceptualizing, implementation and management of full details of a variety of events hosted/presented by the Workforce Strategy, Equity and Engagement Division and its offices, to promote and recognize employees, students, and the community. The Events and Special Programs Coordinator will collaborate with senior University administrative offices, schools, divisions and units across campus to ensure that events appropriately represent the University, as well as work with vendors as needed. This position will manage event timelines and budgets, select appropriate promotional giveaway items, and work closely with clients and members of the Workforce Strategy Communications team on appropriately promoting, marketing and advertising events. This position occasionally requires evening and weekend hours.

Minimum Education and Experience Requirements

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities

This position requires creativity and vision, along with supreme attention to detail. Must have a strong understanding of event and project management and excellent ability to conceptualize, organize, implement and manage events and projects. Must be able to handle sensitive information and have a strong knowledge of appropriate protocol and diplomatic skills. Must be able to administer budgets and organize efficient and cost-effective events and programs. Requires excellent communication skills. Sound judgement, the ability to think and work under pressure, ability to work autonomously and self-manage, and a sense of urgency when warranted are essential for this position.

Preferred Qualifications

One year of large scale (100 – 7,000 attendees) event planning experience.

Required Licenses/Certifications


Special Physical and Mental Requirements

Occasional bending, lifting, and reaching.

Position/Schedule RequirementsEvening work occasionally, Valid NC Driver’s License, Weekend work occasionallyPosition AttributesStimulus/ARRA FundedNoQuick Link Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Applicant DocumentsRequired Documents
  1. Curriculum Vitae / Resume
  2. Cover Letter
Optional Documents
  1. List of References
Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please select the response below that best describes your experience/education for the University Program Specialist position.
    • Bachelor's degree and one year of related experience
    • Master's degree or Doctorate in any field
    • Associate's degree and at least 3 years of related experience
    • Combination of post-high school education and/or experience in a related area to equal at least 5 years (ex: 1 year of college and 4 years of experience)
    • High school diploma/GED and at least 5 years of related experience
    • Did not complete high school but have a combination of high school education and related experience to equal 9 years (ex. 1 year of high school and 8 years experience)
    • None of the above




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Job No:
Posted: 9/16/2019
Application Due: 9/22/2019
Work Type: