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Research Admin Support Specialist- University Temporary Services

Job Details

Position Details

Position Information

Vacancy TypeTemporaryIs Internal Transfer OnlyNoWorking TitleResearch Admin Support Specialist- University Temporary ServicesSalary RangeAnticipated Hiring Range$15 - $17 per hourPosition Number48NN47Work Schedule8:00am - 5:00pm M-FFull Time Equivalent (FTE)1.0Department480501 - HR University Temporary Services (UTS)Department Job City & StateEssential Job Duties

This temporary position in the College of Sciences will be involved in pre and post-award activities, providing administrative support to the Sciences Research Administration office. This position will work closely with existing research administration staff and will enhance the ability to meet the needs of the faculty.

Primary functions for this temporary position will include assisting current staff and the Director of Research Administration with all elements of pre-award grant and contract development, completion of all sponsor and internal forms, obtaining required approvals, document collection and formatting, and the creating of electronic and paper application packages. This position will also enter upcoming proposal deadlines from the Google sheet into Access database, generate current and pending support, review proposal budgets, review NSF proposals for compliance, monitor office emails, and manage the department’s electronic filing system. Other assigned tasks may include Award Setup, assist with projects closeout, ensure budget is correctly reflected in Wolf Reports and appropriate University subsystems are updated. Will also assist with preparation of USDA, NSF, NIH and other sponsor grant and contract applications, including budget development, and gather large amounts of data and organize the data into the required format per sponsor guidelines.

Other Work/ResponsibilitiesMinimum Experience/Education

• Excellent written and verbal communication skills
• Excellent organizational and time management skills and strong attention to detail
• Ability to provide accurate work and meet deadlines accordingly
• Ability to work collaboratively, build consensus, and maintain effective working relationships
• Must be proficient with MS Office (including Word, Excel), and the Google Environment (Email, Docs, Drive, calendaring and similar products) or similar software
• Be familiar with or capable of learning to work within NCSU-specific policies related to grants and contracts, compliance requirements, fiscal processes, purchasing, and HR.
• Knowledge of electronic research administration forms, procedures, and submission through electronic interfaces (e.g. PeopleSoft).
• Knowledge of the OMB Uniform Guidance, other grant and contract rules and regulations, and be familiar with complex concepts in research administration

Departmental Required Skills

• Excellent written and verbal communication skills
• Excellent organizational and time management skills and strong attention to detail
• Ability to provide accurate work and meet deadlines accordingly
• Ability to work collaboratively, build consensus, and maintain effective working relationships
• Must be proficient with MS Office (including Word, Excel), and the Google Environment (Email, Docs, Drive, calendaring and similar products) or similar software
• Be familiar with or capable of learning to work within NCSU-specific policies related to grants and contracts, compliance requirements, fiscal processes, purchasing, and HR.
• Knowledge of electronic research administration forms, procedures, and submission through electronic interfaces (e.g. PeopleSoft).
• Knowledge of the OMB Uniform Guidance, other grant and contract rules and regulations, and be familiar with complex concepts in research administration

Preferred Experience, Skills, Training/Education

• Experience in reviewing budgets, justifications, and RFP’s (Requests for Proposals)
• Familiarity with Federal Circulars A-21 and A-110 and OMB Uniform Guidance (UG)
• Previous experience with Federal Agencies such as National Science Foundation (NSF), Department of Energy and National Institute of Health preferred
• Familiarity with NSF Fastlane and GRANTS.gov preferred
• Familiar with PINS, RADAR and Cost Accounting Standards

Required License or Certification

N/A

Special InstructionsJob Open Date09/05/2019Must Be Open Until

Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.09/20/2019Is this position partially or fully funded on ARRA stimulus monies?YesProposed Hire DateAA/EOE

NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Individuals with disabilities requiring disability-related accommodations in the application and interview process, please call 919-515-3148.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. If highest degree is from an institution outside of the U.S., final candidates are required to have their degree equivalency verified at www.wes.org or equivalent service. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn of this opportunity?
    • NCSU Website
    • NCSU Executive Search Services
    • Monster.com
    • CareerBuilder.com
    • InsideHigherEd.com
    • HigherEdJobs.com
    • Other Online Job Board
    • Carolina Job Finder / Employment Guide
    • Job / Career Fair
    • The Chronicle of Higher Education
    • Professional Journal
    • Print Advertisement (Newspaper / Periodical)
    • Professional Organization
    • Higher Education Recruitment Consortium (HERC)
    • Direct Contact from NCSU HR Representative / Recruiter
    • NCSU Employee Referral
    • Social Media (LinkedIn, Twitter, Facebook, Other)
    • Other
  2. * If you learned about this vacancy from "other source" or "other website", please provide the source.

    (Open Ended Question)

  3. * Do you have computer skills utilizing Microsoft software applications (Word, Excel) and ability to learn and use other software programs as required?
    • Yes
    • No
  4. * Did you hear about any opportunities at University Temporary Services while listening to the radio recently?
    • Yes
    • No
Application Materials RequiredRequired Documents
  1. Resume
  2. Contact Information for References
Optional Documents
  1. Cover Letter

Organization

NC State: Think and Do

NC State was founded with a purpose: to create economic, societal and intellectual prosperity for the people of North Carolina and the country. We began as a land-grant institution teaching the agricultural and mechanical arts. Today, we're a pre-eminent research enterprise with 12 colleges excelling in all major academic fields.

NC State studentsOur 34,000 high-performing students take what they learn in the classroom and apply it in the real world by conducting research, working in internships and co-ops, and performing acts of world-changing service. That experiential education ensures that they leave here ready to lead the workforce. NC State's 13:1 student-faculty ratio is one of the reasons why we're the best college for your money in North Carolina (Money) and the No. 5 best value among public universities nationally (U.S. News & World Report).

Overcoming Challenges, Improving Lives

NC State is one of only two universities in the nation leading two National Science Foundation Engineering Research Centers — one developing wearable, self-powered health monitors, and the other researching smart-grid technology. We’re also leading interdisciplinary efforts to curb nuclear proliferation, help farmers confront climate change and build a new American manufacturing sector.

Our research doesn't just get published in a journal or sit on a shelf; it makes an impact. NC State is No. 6 nationwide in commercialization agreements based on university research, and we're No. 2 among universities without a medical school. Our Cooperative Extension Service provides research-based information to citizens in all 100 North Carolina counties. In addition, our industrial extension unit — Industry Expansion Solutions — has created an economic benefit for the state's manufacturers averaging $149 million per year since 2005.

Bright Minds Creating a Bold Future

NC State’s 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow’s challenges. NC State students won two Goldwater scholarships, five Fulbright scholarships, one Churchill scholarship and a record-breaking 25 National Science Foundation graduate research fellowships in the 2016-2017 academic year. In addition, 25 faculty are members of the National Academies.

NC State bldg in darkOur Centennial Campus, an award-winning public-private research campus, is home to more than 70 partner organizations working alongside more than 70 NC State research and academic units. Centennial is also the location of the innovative Hunt Library, which Time magazine has dubbed “the library of the future.”

In Raleigh and Around the World

It all happens in one of the best cities in America. A top spot for job-seekers and tech professionals, Raleigh is nationally recognized as a leading urban center:

NC State building oldWith Durham and Chapel Hill, Raleigh anchors the Research Triangle, a national hotspot for high-tech enterprise. The top companies in the region — including IBM, Cisco Systems, SAS Institute, Biogen Idec and GlaxoSmithKline — are among the country’s best employers. They also lead the way in hiring new NC State graduates.

More than 130 years after its creation, NC State continues to make its founding purpose a reality. Every day, our career-ready graduates and world-leading faculty make the fruits of learning and discovery available to people across the state, throughout the nation and around the world.

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