Program Coordinator - Office of Scholars & Fellowships - 502161

Job description

Program Coordinator - Office of Scholars & Fellowships - 502161


The Program Coordinator provides operational support to the Richmond Scholars Program and fellowship initiatives at the University of Richmond. The Coordinator takes the lead on marketing and recruitment, event planning, and administrative support for the office. This role interacts primarily with staff and outside vendors, with some student and faculty involvement.


Event Planning

  • Coordinates scheduling and details for Richmond Scholars programming, including retreats, trips, and campus events
  • Working closely with the Office of Admission, coordinates scheduling and details for Richmond Scholars selection events, including interviews and yield visit
  • Coordinates scheduling and details for major Fellowship events, such as end of year recognition reception, Fulbright toast, and Fulbright kick-off
  • Coordinates scheduling and promotion of all fellowship info sessions

Marketing, Publicity, Recruiting, Web Presence

  • Maintains all Richmond Scholar and Fellowships Webpages
  • Creates and maintains social media presence for both office units
  • Designs promotional materials for fellowship opportunities, including brochures, d-fliers, posters, etc.
  • Leads recruitment for fellowship opportunities, driving students to info sessions, advising appointments, and workshops
  • Creates and oversees brand awareness for Richmond Scholars program, including photo composites, promotional materials/gifts, etc.
  • Designs all printed materials for major RS and fellowship events
  • Creates and oversee bi-weekly email newsletters for RS and Fellowships
  • Designs all materials and communications for RS recruiting and yield events

Administrative Support

  • Coordinates scheduling for fellowship selection committees, including Fulbright campus panel evaluations; these panels may be geographically or discipline-specific and involve multiple faculty and staff
  • Implements disbursement of enrichment grants and post-grant report/receipt tracking
  • Coordinates surveys for both program planning and assessment
  • Maintains current tracking reports for fellowship recruits, Richmond Scholars, and Presidential Scholars
  • Serves as first line of communication for email, phone, and in-person office inquiries
  • Processes fellowship applications, ensuring completeness, providing confirmations to applicants and recommenders, sending thank you notes to faculty participants, and tracking student waivers

Other Duties as Assigned

General support for Office of Scholars & Fellowship and Enrollment Management Initiatives, including office operations such as ordering supplies, scheduling meetings, and managing equipment


  • Proficient in publishing/graphic design programs to create marketing materials (InDesign, Illustrator, Photoshop, Canva, etc.) preferred
  • Strong grasp of higher education environment
  • Familiarity with national fellowship programs preferred
  • Understanding of basic marketing and design strategies
  • Demonstrated attention to detail is required
  • Must be dependable and reliable due to sensitive timelines involved in most initiatives and events
  • Must demonstrate a high level of professionalism at all times
  • Strong organizational and time management skills are required
  • Must be thorough and able to follow established processes; listens and checks before acting
  • Strong interpersonal skills are required, including the ability to present information to individuals and groups when necessary
  • Strong event planning and coordination skills are required
  • Must be able to maintain strict confidentiality in handling sensitive information


  • Bachelor’s degree is required
  • 2 – 3 years’ experience in marketing, event planning, or program support
  • Publicity, promotion, and design experiences preferred


  • Full-time, non-exempt position
  • Monday – Friday, 8:30 a.m. - 5:00 p.m.; 7.75 hrs./day; 38.75 hrs./week

Pay Grade 4 (Hiring Range $15.46 to $20.49 per hour)


At the University of Richmond, we’re creative, inclusive, and determined. We’re Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond ( blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There’s only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE




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Job No:
Posted: 9/16/2019
Application Due: 10/1/2019
Work Type: