Job Number 1907023
Closing Date: 09/27/2019
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Position InformationLocationEastview Campus
Note: Admissions & RecordsHours40 hours a week as assigned: Monday-Friday 8am to 5pm, occasional Saturdays and eveningsSalaryAssistant 4/114 ($31,200.00 - $35,556.00)FLSA StatusNon-ExemptReports ToSupervisor, Admissions and Records.Criminal Background CheckPre-employment criminal background checks are required for all Staff and Faculty positions. Pre-employment urinalyses drug screens are also required for all top candidates considered for positions in ACC's College Police department.College Profile
Austin Community College is a public two-year institution that serves a diverse population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area. As a community college committed to our mission, we seek to recruit and retain a workforce that:Reflects the diversity of our communityValues intellectual curiosity and innovative teachingIs attracted by the college mission to promote equitable access to educational opportunitiesCares about student success and collaborates on strategies to facilitate success for under-represented populationsWelcomes difference and models respectful interaction with othersEngages with the community both within and outside of ACC
Our MissionAustin Community College District (ACC) is an Hispanic-Serving Institution. ACC currently enrolls approximately 41,500 credit students in each Fall and Spring semester, over half of whom are non-white. In Fall 2017, ACC's students were 45% White, 36% Latinx, 8% African-American, 5% Asian, <1% Pacific Islander, <1% Native-American, and 4% multiracial. ACC is committed to serving all students, including gender non-conforming and LGBTQI students. ACC's designation as an Hispanic-Serving Institution reflects the commitment the college has to supporting our students' educational goals as well as the economic and social well-being of the surrounding communities we serve.
The Austin Community College District promotes student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training in its service area. For more information, see http://www.austincc.edu/about-acc/mission-statement
General Statement of Job
To provide support services to prospective and current students, staff, and faculty.Description of Duties and TasksEssential duties and responsibilities include the following. Other duties may be assigned.Provides customer service to prospective, current, and former students; assists students with registration issues, and in requesting and distributing student transcripts; answers incoming calls and responds to inquiries.Performs various data entry and clerical duties in order to maintain accurate student records; prepares, receives, reviews, and maintains department records and/or documents; opens and distributes mail, files, and maintains office supplies as needed.Responds to inquiries from students, departments, or general public by telephone, fax, email, or in person regarding application status, admissions, records, or related department procedures; provides information as requested.Maintains computerized student files by entering updates and/or deleting records as required.Verifies enrollment and residency status following established guidelines; processes college identification cards.Reviews and processes forms necessary to process changes such as reinstatements, withdrawals, schedule changes, and grade changes.May participate and assist with college recruiting efforts.May contact other colleges, schools, or agencies to obtain clarification of possible discrepancies on transcripts before updating student information in system; may contact internal departments for clarification of accounting information and residency codes before updating student information in system.
KnowledgeMust possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Principles and practices pertaining admissions and/or graduation procedures.SkillsMust possess required skills and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Maintaining an established work schedule. Effectively using interpersonal and communications skills including tact, discretion and diplomacy. Effectively using organizational and planning skills with attention to detail and follow-through. Maintaining confidentiality of work-related information and materials. Applying academic record policy and procedures. Establishing and maintaining effective working relationships. Effective customer-orientation when working with a diverse population.Technology Skills
Use a variety of spreadsheet, word processing, database, and presentation software. May also use social media, work with desktop publishing, and update webpages.Required Work ExperienceOne year of related work experience.
Required EducationHigh school diploma or educational equivalent.
Work is performed in a standard office or similar environment. Subject to standing, walking, sitting, bending, reaching, pushing, and pulling. Occasional lifting of objects up to 10 pounds.SafetyWork safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.
ACC Benefits OverviewFull-time Faculty and Staffing Table employees who work in full-time and/or part-time positions at the College are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short and long term disability, retirement plans and AD&D.
ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by Federal law. DisclaimerThe above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.Austin Community College provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.
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