Position Title:Administrative Specialist CL3: Admissions Campus:Gorham City, State:Gorham, ME Department:Admissions - PADMS Bargaining Unit:COLT Salary Band/Wage Band:B23, $15.58/hr Work Schedule:Monday-Friday 8:00 a.m.-4:30 p.m., evenings & weekends as necessary Statement of Job:

Position is available to employees of the Associated C.O.L.T. Staff of the University of Southern Maine from 9/13/2019 through 9/19/2019 and open to external applicants thereafter.

The University of Southern Maine is seeking applicants for the full-time position of Administrative Specialist CL3 in Admissions.

Our admissions staff serve a key role at USM. Not only do they represent our University of Everyone to prospective students and their families, this rewarding entry-level position actually offers the opportunity to inspire and be inspired, to help students make the best decisions and connections possible, and ultimately, to help change lives.

This position will assist with the organization of the Admissions Office Welcome Center, and provide support for the visits and events program (supporting tour program, reserving visit dates and maintaining visit database, arranging dining services/placing catering orders, etc.) This position will also support the Scholarship Coordinator, maintaining donor scholarship database and generating/tracking award offers. The Administrative Specialist performs tasks that are diverse in scope, requiring knowledge and skill in a variety of areas, such as accounting, marketing and administrative support. Work involves considerable internal and external contacts, access to confidential information, and administration of department policies and procedures. Communication includes non-routine matters which may involve interpretation of University and departmental policy. Maintaining confidentiality and the ability to manage multiple tasks and to prioritize are essential. Judgment and initiative are frequently exercised and work is typically performed under general rather than specific instruction.

We live our USM Service Promise Student Focused Every Day and we are looking for employees who understand that promise and support our values: Respect & Care, Integrity, Equity and Responsiveness.

We are the University of Everyone – committed to building a culturally diverse team of leaders, faculty and staff. We welcome applicants who are multi-lingual. Women, minorities, individuals with disabilities and veterans are encouraged to apply.

For a complete job description click here

Qualifications:

• 60 credits or more of higher education or equivalent work experience and training.
• Three years administrative support experience.
• Ability to work well and communicate with people at all departmental levels of the University, as well as with the general public.
• Experience in an office setting performing a wide range of tasks and working with minimal supervision.
• Computer proficiency in Microsoft and Apple Office Suites.
• Proficient use of English grammar, punctuation, and spelling.
• Experience maintaining electronic records, files, and databases.
• Management of multiple responsibilities and prioritization of tasks.
• Customer service experience.

Preferred:

• Experience in an academic setting.
• Knowledge of MaineStreet and MaineStreet Marketplace.
• Experience with scheduling and managing multiple schedules for staff in a busy office setting preferably using Google calendar.
• Experience assigning tasks and following up with task completion.

Other Information:

The University of Southern Maine provides a highly competitive benefits package that includes: Paid Time Off (Holidays, Vacation, & Sick), Health Insurance, Dental Insurance, Vision Insurance, Life Insurance, Short and Long Term Disability Insurance, Tuition Waiver Program for Employee & Dependents, a 403(b) Retirement Plan, and more.

Benefits Information Summary

Want to know more about employment, benefits and local resources? Our Employment webpage has additional information to help you become more familiar with developing a new career at USM as well as exploring everything the Greater Southern Maine area has to offer.

To Apply:

Materials must be submitted via "Apply for position." You will create an applicant profile and complete an application. You will need to upload a cover letter, resume/curriculum vitae and a list of the names and contact information for three references.

All required materials must be submitted by September 29, 2019.

Appropriate background screening will be conducted for the successful candidate.

The University of Southern Maine is an EEO/AA employer, and does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender expression, national origin, citizenship status, age, disability, genetic information or veteran’s status in employment, education, and all other programs and activities. For inquiries regarding non-discrimination policies: Equal Opportunity Office, 101 North Stevens Hall, University of Maine, Orono, ME 04469-5754, 207.581.1226, TTY 711 (Maine Relay System).

Work Year Calendar:Fiscal Year (12 Months) Required Documents:Cover Letter, CV/Resume, References