Payroll Specialist

St Paul, MN
Sep 14, 2019
Institution Type
Four-Year Institution
Posting Details

Position Information

St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for both women and men. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls nearly 5,000 students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats. St. Catherine University is an Equal Employment Opportunity institution, committed to excellence through diversity in education and employment. St. Catherine University strongly encourages applications from those who identify as diverse in terms of sex, gender identity, race, ethnicity, national origin, sexual orientation, disability, veteran status, and/or religion.

Position TitlePayroll SpecialistPrimary CampusSt. PaulPosting Number20190070-STAFF Position Summary Information

Position Summary

St. Catherine University seeks a fulltime Payroll Specialist within the Business Office. This position serves an essential role by providing payroll payments and payroll information to employees, acting as the payroll system expert and liaison to IT for payroll matters. In addition, this position is responsible for maintaining records, paying University insurance plans, proper and timely payment of retirement contributions and other payroll liabilities. This position serves as the primary customer service contact for other departments for payroll and general inquiries on payroll matters.

•Enter, verify and maintain payroll deduction records.
•Review and verify job assignments before processing payroll to ensure accuracy.
•Upload web time sheets and process payroll weekly, verifying the accuracy of hours and wages paid.
•Calculate weekly payroll tax due.
•Perform payroll research, as needed.
•Assist Human Resources with questions and problem solving.
•Prepare audit work samples and spreadsheets, as needed.
•Pay 403(b) weekly.
•Prepare Journal Entries for liabilities
•Maintain and reconcile 403(b) records for annual audit
•Generate and pay monthly statement for self-billed Group Life and LTD insurance, and voluntary Life, ADD and STD insurance, and others.
•Answer employee questions; provide documentation or assistance to faculty, staff and students regarding payroll issues.
•Provide payroll data to auditors or staff members as needed.
•Create and maintain Excel Spreadsheets as required.
•Assist with Federal and State reporting, including multi-state withholding.
•Provide assistance with annual W-2 reconciliation and processing.

Required Qualifications

Required qualifications:
•Associate degree in accounting or business related degree.
•Must have 3-5 years of experience using automated payroll systems like Banner.
•Ability to learn new systems quickly.
•Excellent data processing skills are essential for this position, such as keyboarding skills (10 key by touch) and touch-typing.
•Ability to use Microsoft Excel is required.
•High aptitude for working with numbers to understand, calculate and reconcile large amounts of data is required.
•Must possess excellent communication skills to provide written or verbal explanations to vendor or customer queries, auditor questions or others.
•Comprehensive logical thinking is a must, as well as the ability to understand the big picture of the University and how the payroll function fits in.
•Must be able to understand Federal & State regulations.
•Ability to follow University mandated policies and procedures.
•The successful candidate must have the ability to respond respectfully and effectively to people of all cultures, in a manner that affirms the worth and preserves the dignity of individuals, families and communities.

Preferred Qualifications

Preferred qualifications:
•BS/BA in accounting or business related degree.
•Certified Payroll Professional (CPP).
•Banner experience.

St. Catherine University seeks creative, adaptable employees who enjoy working a university climate that promotes cultural diversity and multicultural understanding. Candidates of color are encouraged to apply as are those who will contribute to a diverse candidate pool. Consistent with the university’s Catholic identity, its commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their teaching, research and service.

To Apply and Special/Other Requirements Summary

To apply:
Please go to the St. Catherine University employment site to apply for this position. Applicants may also visit the University Human Resources office, located in Derham Hall Room 8, to submit an electronic application. Three references and successful completion of a background check will be required for employment. For information, contact Shelley Wefald at [email protected]. Application deadline is September 27, 2019

Permanent Link to Posting Posting Detail Information

Posting Start Date09/13/2019Close Date09/27/2019Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * All applicants that are offered a position with St. Catherine University will be required to have a background check completed. Will you consent to a background check if offered this position with the University?
    • Yes
    • No
  2. * Are you presently legally authorized to work in the United States for any U.S. employer?
    • Yes
    • No
  3. * Will you now or in the future require an employer to sponsor you for an employment-based visa/status in the U.S. (e.g. H-1B status)?
    • Yes
    • No
  4. * Can you perform the essential functions of this position with or without accommodation?
    • Yes
    • No
  5. * How did you hear about this opportunity?
    • St. Catherine University Website
    • St. Catherine University employee referral
    • Newspaper - Star Tribune paper
    • Newspaper - Star Tribune web
    • Community agency
    • Internet
    • Walk-in
    • Newspaper - Pioneer Press paper
    • Newspaper -Pioneer Press web
    • The Chronicle of Higher Education
    • Higher Education Recruitment Consortium (HERC)
    • Other
Applicant DocumentsRequired Documents
  1. Resume
  2. Cover Letter
Optional Documents